MAS Contract Characteristics
Order Level Thresholds:
- At or Below the Micro-purchase Threshold: Place the order with any GSA
- Micro-purchase – SAT: Survey at least three contractors and make a best value
- Exceeding SAT: Ordering agencies must solicit or consider multiple sources and must seek price reductions
Any item under the micro-purchase threshold may be purchased without competition.
This enables the ordering agency to acquire what it needs quickly. Although use of
small businesses is preferred, it is not mandatory.
For items over the micro-purchase threshold but not over the SAT, written quotations
are not required, use of eBuy is not mandated, and ordering agencies may review at
least three Schedules and choose the combination of products and services that
represent the best value to the agency. Preference should be given to small businesses.
The competition requirements for purchases over the SAT have changed for civilian
agencies; they now match the Department of Defense's (DOD) requirements. Agencies must solicit enough vendors
to ensure receipt of at least three quotations, they must seek price reductions, and the use
of eBuy will ensure that a sufficient number of vendors have been made aware of the
requirement. If fewer than three quotations are received, the Contracting Officer must
document the file to explain the result, including stating what should be done the next
time to ensure more competition.
MAS Contract Characteristics
Contract Level Thresholds:
- Minimum order threshold – contractors are not required to accept orders below
this threshold (negotiated at contract level)
- Maximum order threshold – contractors may reject orders above this threshold
(negotiated at contract level)
Minimum order threshold. Each Schedule contract contains a minimum order
A Schedule contractor is not required to accept any order with a value less than the
minimum order threshold. However, many Schedule contractors willingly accept
such orders. If an order is issued below the minimum order threshold, the Schedule
contractor has 5 days after receipt to reject the order.
Maximum order threshold. The maximum order threshold is set at a dollar amount
where experience shows that it is advantageous for the ordering office to seek
additional price reductions. The maximum order threshold is set by dollar value in
Schedule contracts and is established at the SIN level. Therefore, each contractor
under a specific SIN will have the same maximum order threshold.
A Schedule contractor is not required to accept any order that exceeds the maximum
order threshold established in the Schedule contract. They have 5 days to reject
When placing an order exceeding the maximum order threshold, the ordering activity shall
seek an additional price reduction from Schedule contractors. (See FAR 8.405-1(d)).
Quantity and delivery/performance requirements. The Schedules themselves
contain no specific quantities, other than minimum and maximum order threshold
amounts. The ordering activity sets specific order quantities and specific delivery/
performance dates when issuing an order under the Schedule contract.
When issuing an order, delivery or performance periods and all other order
requirements must conform to the applicable terms and conditions of the Schedule
contract, however, an ordering activity may add additional terms and conditions as long
as they do not conflict with the Schedule contract.
It’s a good practice for Contracting Officers to contact
companies to whom orders have been awarded to ensure
acceptance. Otherwise, the best indication of order
acceptance is that the contractor performs or delivers. The
Contracting Officer can learn of acceptance prior to the end
of 5 days by calling the contractor.