MAS Student Guide | Topic 6 | Page 7

Multiple-Award BPAs Slide Multiple-Award BPAs

  • All purchases are competed among a limited number of vendors
  • Duration generally does not exceed 5 years, but may do so to meet program requirements
  • For orders over the micro-purchase threshold and for hourly rate services, RFQs must be sent to all BPA holders
  • Benefits:
    • Simplified ordering process
    • Improved pricing and terms
    • Ability to search and negotiate for best value

Multiple-award BPAs are established with more than one Schedule contractor. They are appropriate when the ordering activity determines that more than one BPA is needed to meet its needs, or when the requirement is less defined.

The number of BPAs to be established is within the discretion of the ordering activity and should be based on a strategy that is expected to maximize the effectiveness of the BPA(s).

For orders exceeding the micro-purchase, the ordering activity must forward the requirement, or SOW/PWS/SOO, and the evaluation criteria, to an appropriate additional number of Schedule BPA holders IAW the BPA ordering procedures. The ordering activity must evaluate the responses received, make a “Best Value” determination and place the order with the Schedule BPA holder that represents the best value.

If the BPA is for hourly rate services, the ordering activity must develop an SOW/PWS/ SOO for requirements covered by the BPA. All orders under the BPA should specify a price for the performance of the tasks identified in the requirements document.