Once the technical requirements and performance outcomes are known, ordering activities can consider the factors that are most critical to arriving at the desired solution. In addition to price, these critical factors become the evaluation criteria when awarding orders. Because RFQs must include evaluation criteria, it is important that ordering activities consider these factors when determining requirements.
The benefits of making a best value selection decision can result in improved mission performance and lower life-cycle costs, while encouraging Schedule contractors to provide their best supplies and services to the government. Ordering activities should consider:
Meeting Special Requirements
An example of a requirements change consideration is if a requiring activity has requested a “desk, computer, 26" x 48", walnut.” During market research, the purchaser could not find a firm that offers a walnut computer desk with a 26" x 48" work surface. However, the purchaser found several that offer walnut computer desks with a 30" x 48" work surface as well as a variety of other dimensions. The person responsible for acquiring the desk could get a local craftsman or even a large manufacturer to custom-build a desk with the required work surface dimensions, but the price would be substantially higher than the price for an off-the-shelf desk. If space or other factors do not preclude using a desk with a 30" depth, the best interest of the government would generally be served by modifying the requirement. It would likely be more advantageous to identify a range of acceptable sizes. However, if there are factors that make the 26" depth essential, the requirement should not be modified.