Making and Documenting the Decision

The ordering activity must select the Schedule contractor whose quote represents the best value to the government considering the evaluation criteria set forth in the RFQ. When acquiring services requiring an SOW/PWS/SOO, file documentation of the selection decision must include all of the following:

• The evaluation methodology used
• The rationale for any trade-offs
• A price reasonableness determination

For supplies or services not requiring an SOW/PWS/SOO, file documentation of the selection decision should include the following:

• Evaluation methodology used
• Rationale for any trade-offs

In addition, the ordering activity must document:

• The Schedule contracts considered, noting the contractor from which the service was purchased
• A description of the service purchased
• The award amount
• The rationale for placing an order other than an FFP or performance-based order