Notification of Unsuccessful Quoters

After award of a Schedule order or BPA for services requiring an SOW, the ordering activity should provide timely notification to unsuccessful quoters.

The FAR does not establish specific requirements for the notices; therefore, the ordering activity can tailor each notice as appropriate to the situation.

Notices may be brief or may include detailed information such as:

• The number of Schedule contractors solicited
• The number of quotes received
• The name and address of each Schedule contractor receiving an award
• The total price of each order
• The reason(s) why the quote was not accepted

The notification to unsuccessful quoters must not include:

• Point-by-point comparisons vv Information on other quoters
• Trade secrets
• Privileged or confidential processes and techniques
• Privileged or confidential commercial or financial information
• Names of individuals providing reference information about past performance

Notifications to unsuccessful quoters should explain why they did not receive an award, but should not reveal proprietary information about the competitors.