8.406 Ordering activity responsibilities.
8.406-1 Order placement.
Ordering activities may place orders orally (except for services requiring an SOW or orders containing brand name specifications that exceed $25,000) or
use Optional Form 347 (https://www.acquisition.gov/FAR/05-23/html/FormsOptional10.html#wp1150164), an agency-prescribed form, or an established electronic
communications format to order supplies or services from Schedule contracts. The
ordering activity shall place an order directly with the contractor IAW the
terms and conditions of the price lists (see 8.402(b)). Prior to placement of the order,
the ordering activity shall ensure that the regulatory and statutory requirements of the
requiring agency have been applied. Orders shall include the following information in
addition to any information required by the Schedule contract:
- Complete shipping and billing addresses
- Contract number and date
- Agency order number
- Free on board (FOB) delivery point (i.e., origin or destination)
- Discount terms
- Delivery time or period of performance
- SIN or national stock number
- An SOW for services, when required, or a brief, complete
description of each item (when ordering by model number, features and
options such as color, finish, and electrical characteristics, if available, must be
specified)
- Quantity and any variation in quantity
- Number of units
- Unit price
- Total price of order
- Points of inspection and acceptance
- Other pertinent data (e.g., delivery instructions or receiving hours and
size-of-truck limitation)
- Marking requirements
- Level of preservation, packaging, and packing