8.405-3 Blanket purchase agreements (BPAs).
- Establishment. Ordering activities may establish BPAs under any Schedule
contract to fill repetitive needs for supplies or services. BPAs may be
established with one or more Schedule contractors. The number of BPAs to
be established is within the discretion of the ordering activity establishing
the BPAs and should be based on a strategy that is expected to maximize
the effectiveness of the BPA(s). In determining how many BPAs to establish,
- The scope and complexity of the requirement(s);
- The need to periodically compare multiple technical approaches or
- The administrative costs of BPAs; and
- The technical qualifications of the Schedule contractor(s).
- Establishment of a single BPA, or multiple BPAs, shall be made using the
same procedures outlined in 8.405-1 or 8.405-2. BPAs shall address the
frequency of ordering, invoicing, discounts, requirements (e.g., estimated
quantities, work to be performed), delivery locations, and time.
- When establishing multiple BPAs, the ordering activity shall specify the
procedures for placing orders under the BPAs.
- Establishment of a multi-agency BPA against a FSS
contract is permitted if the multi-agency BPA identifies the participating
agencies and their estimated requirements at the time the BPA is
- Ordering from BPAs—
- Single BPA. If the ordering activity establishes one BPA, authorized users
may place the order directly under the established BPA when the need for
the supply or service arises.
- Multiple BPAs. If the ordering activity establishes multiple BPAs, before
placing an order exceeding the micro-purchase threshold, the ordering
- Forward the requirement, or SOW and the evaluation
criteria, to an appropriate number of BPA holders, as established in the
BPA ordering procedures; and
- Evaluate the responses received, make a best value determination (see
8.404(d)), and place the order with the BPA holder that represents the
- BPAs for hourly rate services. If the BPA is for hourly rate services, the
ordering activity shall develop a SOW for requirements
covered by the BPA. All orders under the BPA shall specify a price for the
performance of the tasks identified in the SOW.
- Duration of BPAs. BPAs generally should not exceed 5 years in length, but
may do so to meet program requirements. Contractors may be awarded BPAs
that extend beyond the current term of their GSA Schedule contract, so long as
there are option periods in their GSA Schedule contract that, if exercised, will
cover the BPA’s period of performance.
- Review of BPAs.
- The ordering activity that established the BPA shall review it at least once
a year to determine whether—
- The Schedule contract, upon which the BPA was established, is still
- The BPA still represents the best value (see 8.404(d)); and
- Estimated quantities/amounts have been exceeded and additional price
reductions can be obtained.
- The ordering activity shall document the results of its review.