Policy & Guidance
RWA Customer Guidance & Resources:
- Federal Customer Guide to Reimbursable Work Authorizations [PDF - 311.10 KB] - Disseminates major topics of interest from the RWA National Policy Document, in a similar but customer-friendly format, with the goal of promoting clear and consistent understanding of RWA policy.
- National Standard for Small Projects - Types of Cost Estimates [PDF - 36.23 KB]: These are the types of cost estimates which will be used when formulating a Summary Cost Estimate (SCE).
- RWA Checklist for Tenant Agencies [PDF - 79.45 KB]: Checklist intended to assist with ensuring customers have all of the information necessary to complete the required fields on the RWA Form.
- ARRA (Recovery Act) RWA Receipt and Acceptance Procedures, For Tenant Agencies [PDF - 8.13 KB]: Process for submitting American Recovery and Reinvestment Act (ARRA) RWAs to GSA for acceptance.
Pilot & Laboratory/Study Guidance & Resources:
SOFA Pilot Study:
Expansion of the pilot program that allows RWAs to include furniture and other personal property items not "incidental" to a construction project, space build-out, or other repair or alteration project.
Multiple Buildings Pilot Study:
Study allowing the use of multiple buildings on a single F Type or N Type RWA, pursuant to certain parameters.
- Multiple Buildings on F&N Type RWAs - Pilot Extension [PDF - 398.00 KB]
- Multiple Buildings on F & N Type RWAs - Pilot Study and Guidance [PDF - 82.92 KB]
Year-End Customer Letters:
Letters sent to customers in the Spring providing guidelines for submission of RWAs as the fiscal year progresses. Failure to submit an RWA to GSA by the identified date(s) reduces the likelihood GSA will be able to accept it in the current fiscal year.
- Civilian Agency Year End Letter - FY13 [PDF - 465.11 KB]
- DoD Year End Letter - FY13 [PDF - 758.59 KB]
Overtime Utility Communications & Resources:
- Customer Guide to Additional Utility Services [PDF - 41.70 KB]: Explains the rationale of how GSA calculates the cost of additional utilities using a standardized tool.
- Client Letter- RWAs for Above Standard Services during a Continuing Resolution [PDF - 61.12 KB]: Memo from PBS Directors regarding GSA reimbursement for Overtime Utility Services during a continuing resolution.
- Customer Guidance for Overtime Utility Services under Continuing Resolution [PDF - 292.18 KB]: Memo from PBS Commissioner Robert A. Peck regarding GSA reimbursement for Overtime Utility Services during a continuing resolution.
Submitting an RWA to GSA
After working with a GSA PBS representative to develop your agency's requirements, you may email your signed RWA Form 2957 to the region where the project and/or service will be delivered. Regions 2, 4, 5, 7, and 10 have centralized mailboxes for this purpose. For other regions, submit your RWA to the PBS representative you worked with to develop your requirements. To locate a PBS representative for assistance, please contact the RWA Manager in the region where the work will be delivered.
|Region 2 (NY, NJ, Caribbean)||R2RWA@gsa.gov|
|Region 4 (GA, TN, NC, SC, KY, AL, MS, FL)||R04.RWA.Team@gsa.gov|
|Region 5 (IL, WI, MN, IN, MI, OH)||R5RWAPRInbox@gsa.gov|
|Region 7 (TX, NM, OK, AR, LA)||R7RWA@gsa.gov|
|Region 10 (WA, OR, ID, AK)||
SMSC.RWA.Inbox@gsa.gov (Seattle Metro Service Center)
ESC.RWA.Inbox@gsa.gov (Eastern Service Center – Spokane)
GPSSC.RWA.Inbox@gsa.gov (Greater Puget Sound – Auburn)
SSC.RWA.Inbox@gsa.gov (Southern Service Center – Portland)
NSC.RWA.Inbox@gsa.gov (Northern Service Center – Alaska)
|For all other regions||Regional RWA Manager|
The RWA form now includes FPDS Funding Agency Code and FPDS Funding Office Code (Blocks 15A and 15B) to comply with Federal Acquisition Regulation requirements.
- To see the client letter regarding these changes, please visit Client Letter Memo [PDF - 17.06 KB].
- To reference the list of FPDS Codes available as of June 2012, please visit Government-wide FPDS Codes [XLS - 2.52 MB].
For questions regarding the FPDS Funding Agency Code and FPDS Funding Office Code (Blocks 15A and 15B), please contact your Agency's FPDS Administrator or Michelle Coleman at email@example.com.