Historic Preservation - Technical Procedures

Removing And Disposing Of Pcb-Containing Light Ballasts
Procedure code:
Federal Building/Uspo, Spokane, Wa - Gsa/Pbs
Hazardous Material Abatement
Last Modified:
Removing And Disposing Of Pcb-Containing Light Ballasts
Last Modified:




    A.   This specification applies to Polychlorinated Biphenyls
         (PCB) containing light ballasts to be removed,
         transported and disposed of in off-site Environmental
         Protection Agency (EPA) approved treatment, storage, and
         disposal facilities which have been approved by handling
         PCB.  This Contractor shall provide all work herein.

         1.   The fixtures with PCB containing light ballasts
              will be taken down and stacked in construction
              staging area by Electrical Contractor.

         2.   Removal of ballasts shall be performed in the
              staging area by Abatement Contractor.

         3.   General Contractor shall dispose of remaining
              fixtures after ballasts are removed as general
              construction waste.

    B.   The work includes the following:

         1.   Partial dismantling of light fixtures and
              separation of ballasts to permit ballast removal
              and total removal of ballast from fixture.

         2.   Cleaning of any PCB contamination or fixtures

         3.   Placement of all PCB or PCB contaminated items
              generated as a result of work activities in
              approved disposal containers.

         4.   Marking and labeling of all PCB Articles and Items
              for disposal.

         5.   Transportation of all PCB Articles, Items and
              Container to EPA approved off-site treatment,
              storage, and disposal facilities.  Treatment
              facility shall be approved for disposal of PCB
              waster prior to transportation of PCB waste.

         6.   Provide properly filled out Uniform Hazardous Waste
              Manifest from the transporter and certificate of
              destruction from the treatment, storage, and
              disposal facility.

         7.   Abatement Contractor shall pay all necessary fees
              and permits related to the removal, handling,
              transportation and disposal of PCB articles and


    A.   Submit complete lists of all materials and equipment
         proposed for use in the work.  List shall include such
         items as protective clothing, breathing apparatus,
         sorbents, solvents, drums, Article and Item containers,
         etc.  Give name of manufacturer, brand name and catalog
         number of each item where applicable.  In addition, of
         material safety data sheets, OSHA Form 20 or equivalent
         for all materials for which such data sheets are

    B.   Submit listing addresses of Hazardous Materials clean up
         Agencies, twenty-four hour manned telephone numbers,
         personnel working on project home telephone numbers by
         work status.

    C.   Submit method of removal and routes to be taken to
         exterior and loading area required.

    D.   Submit completed PCB Waste Manifest.

    E.   Submit a Statement of Qualifications for review and
         approval.  The Contractor shall submit the statement
         sufficiently far in advance of the performance of the
         work as to permit adequate time for the consultants to
         review and accept a firm to perform the work.  The
         Statement shall provide sufficient data and information
         to prove to the satisfaction of the consultant that the
         firm performing the work of this section is fully
         experienced in the removal, handling, transportation, and
         storage of PCB and PCB contaminated Articles and Items.


    A.   Qualifications:

         1.   Single Party Responsibility:  The firm performing
              the work of this section shall be responsible for,
              all the PCB related activities as noted on the
              drawings and included herein.

         2.   Supervision:

              a.   The Contractor shall provide the services of a
                   qualified PCB Service Supervisor.

              b.   All PCB-related work including separating of
                   ballasts from light fixtures and handling of
                   PCB items or fluids of any type shall be under
                   the direct supervision of a qualified PCB
                   Services Supervisor.  No movement of handling
                   of PCB fluids, solids or other PCB items or
                   material shall take place unless so directed
                   by the PCB Supervisor under the authority of,
                   or as ordered by, the GSA Contracting Officer.

              c.   The qualification of the PCB Supervisor shall

                   1)   Prior attendance at and satisfactory
                        completion of an examination following a
                        documented formalized training course on
                        regulations and procedures for handling,
                        marking, transportation, disposal spill
                        prevention/clean-up, safety precautions,
                        and testing of PCB items.

                   2)   Training in and awareness of obligations
                        and responsibilities for protection of
                        people, property and environment from
                        hazardous waste exposure or

    B.   Regulatory Requirements:

         1.   License Requirements:  The firm performing the work
              of this section must be currently licensed by the
              applicable regulatory agency and have a current EPA
              authorization number for the transporting and
              hauling of extremely hazardous wastes including

         2.   Applicable Regulations:  The applicable sections,
              latest editions and addenda of the following
              government regulations, codes, industry standards
              and recommended practice, form a part of these
              applications.  Nothing in these specifications is
              to be construed as permitting work not conforming
              to these requirements.

              a.   EPA -Environmental Protection Agency

              b.   DOT - Department of Transportation

              c.   NEC - National Electric Code

              d.   NEMA - National Electrical Manufacturers

              e.   All other applicable Federal, State, County
                   Codes, Standards and Regulation.

         3.   The Contractor is cautioned that he is responsible
              for ascertaining the extent to which these
              regulations effect the operations and to comply

         4.   Safety Procedures and Worker Protection:

              a.   Work Area Protection and Marking:  Prior to
                   commencing any PCB related work activities
                   provide barricades, and warning signs to
                   clearly identify and effectively guard against
                   unauthorized entry into work area.

              b.   Protective Clothing and Equipment:  At all
                   times when PCB materials in any volume are not
                   sealed in drums, containers or electrical
                   equipment, workers shall wear:

                   1)   Disposable, nonporous gloves.

                   2)   Disposable whole body clothing
                        impermeable to PCB's.

                   3)   Respiratory protection (NIOSH/MSHA
                        approved) against organic vapors and
                        particulates (at least the level of
                        particulate protection required at the
                        stage of work for asbestos protection.)

                   4)   Eye protection.

              c.   The Contractor shall provide protective
                   clothing, eye protection and respiratory
                   protection as required for Government
                   inspection Personnel monitoring work
                   activities within the work area and for
                   firefighters responding to incidents.  Provide
                   protective clothing, eye protection and
                   respiratory protection as necessary.

              d.   Personnel Protection and Procedures:  The PCB
                   work area shall at no time be left unattended
                   after procedures have begun and until ballasts
                   and incidents have been sealed in approved
                   containers.  If immediate transportation to
                   the PCB disposal facility is not feasible, the
                   work area must be secured in a manner approved
                   by the Contracting Officer.  During procedures
                   and at all times when PCB ballasts or mixtures
                   in any volume are not sealed in drums,
                   containers or electrical equipment, all
                   personnel entering the work area must wear
                   protective clothing and use equipment listed
                   herein.  Upon exiting the work area, all
                   disposable protective clothing shall be placed
                   in open-top drums, sealed and removed from
                   building property when other materials in the
                   same area are removed.


    A.   Coordinate ballast removal with General Contractor.

    B.   Remove ballasts from fixtures located to staging area
         prior to completion of Renovation phase of work.  Do not
         allow ballasts to stockpile at staging area for more than
         the duration of the current phase of work.



    A.   Storage Containers:

         1.   All ballasts containing PCB material shall be
              stored in sealed DOT 17R closed top drums.

         2.   All PCB solid wastes, and items including
              disposable items used in the course of the work
              such as rags, sorbents, protective clothing, shall
              be stored in sealed DOT 17C open type drums.

    B.   Solvents, Sorbents and Cleaners:

         1.   Solvents:  Diesel fuel, deodorized kerosene or
              other solvents recognized for a high degree of PCB

         2.   Sorbents:  Material recognized for a high degree of

         3.   Liquid Cleaners:  Concentrated liquid alkaline base



    A.   Containerization and Marking:

         1.   All liquids generated as a result of work
              activities and clean up operation shall be placed
              in closed top drums and sealed.

         2.   All solids such as sorbents, rags, disposable
              protective clothing, and other incidentals shall be
              placed in open drums and sealed.

         3.   All drums (and article containers where used) shall
              be permanently marked as to specific contents and
              dated.  In addition, each drum (and container)
              shall be marked with the standard EPA, PCB, ML

         4.   All PCB articles such as ballasts and other
              equipment to be removed shall have a record of such
              action sealed in a weatherproof envelope displayed
              on the unit.  Label record must include the type of
              action, date of action and the name of the
              technician in charge.  A duplication of this label
              information shall be furnished to the Contracting

    B.   Handling of Hazardous Waste:  Prior to submitting the
         hazardous waste manifest for a shipment of waste to the
         Contracting Officer for signature, the Contractor shall
         make available the transport vehicle and the waste for
         inspection by the Contracting Officer so that the
         Contracting Officer can check the amount of waste (for
         example, number of bags or drums, or volume of waste) and
         its condition (for example, whether the bags or drums
         appear to be sealed and not leaking).

    C.   Transportation to Waste Disposal Facility:

         1.   General:

              a.   All PCB Articles such as ballasts all drums
                   containing liquids, solids and incidentals
                   shall be transported to the off-site PCB
                   disposal facility.

              b.   The firm performing the work outlined in this
                   section shall be licensed for the
                   transportation and hauling of extremely
                   hazardous wastes.  The firm shall provide a
                   routing plan which clearly identifies the
                   routes he proposes to follow while
                   transporting PCB Items from the various work
                   area (point of generation) to the off-site PCB
                   disposal facility.

              c.   A minimum of two operators shall be in
                   attendance at all times when PCB items are
                   being loaded and unloaded.

              d.   Vehicles used for transporting of PCB Items
                   must be plainly and visibly marked with a
                   minimum of four EPA type ML PCB labels.

              e.   Vehicles shall not be loaded in excess of 75%
                   of rate load capacity.

         2.   Drums:  All closed and open top drums must be
              permanently sealed and marked prior to loading on
              transport vehicle.  Filled drums shall be loaded on
              the transport vehicle by any of the following

              a.   By a hoist or lift truck utilizing a two-point
                   drum lifter.

              b.   By a hoist or lift truck provided with a band-
                   around type drum lifter.

              c.   By a lift truck lifting the drums from
                   underneath by a pallet attached to the drum by
                   a banding arrangement.

         3.   Drums shall not be lifted by:

              a.   Any rope, chain or cloth slings tied about the

              b.   Placement of drums on bare-lift truck forks,

              c.   Forcing drums between forks of a lift truck,

              d.   Any commercial drum lifters exerting force on
                   the sides of a drum.

         4.   All drums or Article containers shall be secured to
              the transport vehicle to prevent movement in

    D.   Unloading and Records:

         1.   Unloading and Placement in Storage:

              a.   Immediately following unloading of the PCB
                   transport vehicle, the cargo area shall be
                   inspected to check for any fluid leaks.  If
                   any fluid leaks are found, the source of the
                   leaking drum of item shall be identified and

              b.   The contaminated cargo area shall be
                   thoroughly cleaned with sorbents, solvents and
                   liquid cleaner.  Cleaning solvents and solids
                   shall be placed in proper drums.

         2.   Upon completion of all PCB work related activities
              the firm performing the work outlined in this
              section shall provide a complete record and storage
              data to the Contracting Officer.  The record shall
              include the following data:

              a.   Name of the firm performing the work outlined
                   in this section and technician in charge.

              b.   Ballasts and Electrical Equipment removed:

                   1)   Manufacturer and serial number.

                   2)   Date removed from service and location.

                   3)   Date placed in disposal site.

                   4)   Weight in pounds.

              c.   Drums (and article containers where

                   1)   Drum size (30 or 55 gallons).

                   2)   Identification of contents, i.e.,
                        ballasts, cleaning solvents, etc.; for
                        solids, rags, sorbents, etc.

                   3)   Weight in kilograms of contents of each
                        drum (or container).

                   4)   Date items were destroyed and location
                        and company.

              d.   The contract work will not be considered
                   complete until receipt of listed record data
                   by the Contracting Officer.

              e.   Hazardous waste manifest(s) signed by the
                   Contractor, additional transporter(s),
                   transferer(s) and/or treater(s), and by the
                   disposal facility(ies) shall be provided to
                   the Contracting Officer within ten (10) days
                   of the time at which the hazardous materials
                   are received at the disposal facility.

              f.   Completed certificate(s) of destruction signed
                   by the Contractor, the disposal facility(ies),
                   additional transporter(s), transferer(s)
                   and/or treater(s), and the destruction
                   facility(ies) shall be provided to the
                   Contracting Officer within ten (10) days of
                   the time at which the hazardous materials are
                   destroyed.  For any state requiring
                   registration of hazardous waste hauling
                   vehicles and/or hazardous waste hauling
                   drivers, the Contractor shall provide proof
                   that all such vehicles and/or hazardous waste
                   hauling drivers used in the contract are
                   currently registered.


    A.   Clean-up of Work Area, PCB Articles and Spills:

         1.   Equipment and Tools:  After the last ballast is
              removed from fixture, all tools and equipment used
              in the work shall be decontaminated and properly
              stored for reuse.

              a.   Where work surfaces have contacted PCB fluids
                   they shall be scraped clean, flushed with
                   solvent, wiped clean and all debris placed in
                   open type drums.

              b.   All tools that may have some in contact with
                   PCB at any concentration shall be thoroughly
                   flushed with solvent, wiped clean and properly

         2.   PCB Articles (Electrical Equipment):  All exterior
              surfaces of electrical equipment to be removed that
              may have come in contact with PCB's or contaminated
              oils or fluids either during the course of work
              activities or due to past leaks shall be thoroughly
              cleaned with solvent and wiped clean.

         3.   Slabs, Floors, and Walls:  All concrete (or other
              surfaces) which have come in contact with PCB's or
              PCB mixtures in the course of the work as a result
              of past leaks shall be thoroughly cleaned using a
              combination of sorbent, solvent and cleaners.

         4.   Where feasible, the Contractor shall arrange to
              remove such Articles directly to transport vehicles
              prior to general clean-up.

         5.   Remainder of fixture shall be disposed of by
              General Contractor.


    A.   Prerequisites to Submittal Completion:

         1.   General:  Prior to requesting inspection for
              certification of substantial completion for either
              entire work of portions hereof, complete the
              following and list known exceptions in request.

              a.   Complete testing final air clearance,
                   discontinue and remove from project site
                   temporary facilities and services, along with
                   construction tools and facilities.

    B.   Prerequisites to Final Acceptance:

         1.   General:  Prior to requesting final inspection for
              certification of final acceptance and final
              payment, as required by General Provisions and
              Conditions, complete the following and list known
              exceptions (if any) in request:

              a.   Submit record as built drawings and similar
                   final record information.

              b.   Submit completed asbestos waste manifest.

              c.   Submit completed PCB waste manifest.

              d.   Submit employee air monitoring records.

              e.   Submit employee log-in/log-out form.

                            END OF SECTION
Last Reviewed 2012-02-24