U.S. Coast Guard (USCG) Child Care Subsidy (CCS) Program Application Process

Application Process Note: To help minimize the time it takes to process your Application, please ensure your package is complete and includes all required signatures before being submitted to the GSA for processing.   

 

USCG Members who would like to apply for Child Care Subsidy Benefits under the USCG CCS Program must complete the below application package in full. The application and all supporting documents must be submitted in order for the package to receive consideration.

U.S. Coast Guard Child Care Subsidy Program Application Package [PDF - 900.38 KB]

 

Child Care Provider Important Notes:
Members must use a Child Care Provider who meets the USCG standards and has been enrolled in the program.

  • If your Child Care Provider is not already a GSA approved Provider, they must complete the application process.  Providers may visit the GSA website or email GSA for an application package

  • If you need assistance in locating a GSA approved Provider, please refer to the Childcare Provider Directory for a list of currently enrolled child care providers

 

Application Process

  1. Member submits application and required supporting documentation
  2. Application reviewed for completeness and Member eligibility
  3. Child care rates and enrollment are verified with the Child Care Provider
    1. Child must be enrolled before benefits can be determined.  If the Member’s child/children have not already started child care, their start date must be within 30 days of the Member’s application
    2. Child Care Provider must be a GSA approved Provider in order for application to be processed
  4. Subsidy benefit calculations are determined
    1. Based on Total Family Income, Provider Rate, Type of Care and Attendance using the USCG CCS Fee Tables
    2. Member responsibility/amount is comparable to rates Member would pay for on-post Child Development Center (CDC). Members who are using on-post child care do not qualify for this benefit.
  5. Subsidy benefit letter is issued to Member and Child Care Provider
    1. A draft invoice will be included with the benefit letter.  
    2. The invoice must be copied and used to bill the GSA on behalf of Family
  6. Child Care Provider or Member submits invoices every  month for payment
    1. Invoices must be submitted monthly on or after the 15th of the month
    2. Payment instructions will be provided with the benefit notification

Ongoing Member Eligibility Requirements

  • Member must be in an Active Duty Status, Civilians are not eligible

  • Spouse/Partner must be working, attending school or a combination of both
  • Member’s must inform the GSA if/when their child leaves the Child Care Provider on file and/or is removed from the USCG CCS Program
  • Members are responsible for reporting any changes in their personal and/or financial situation, or that of your Spouse/Partner, that may affect your status as a U.S. Coast Guard Child Care Subsidy recipient; such as but not limited to any change in employment, school enrollment, marriage, divorce, a partner who has entered or left the home, etc. Failure to promptly report any change to the GSA Subsidy Administration Section that causes an erroneous payment on your behalf may result in the USCG Member’s Child Care Subsidy Benefit being terminated and subsequent collection action of the erroneous payment from the Member.
  • The Provider and Member, or their Spouse must sign monthly invoices in order for the USCG CCS benefit to be paid
  • USCG Members must complete the Annual Recertification process when notified in order to determine their continued eligibility in the program.  USCG Members are allowed 30 days from notification from the GSA to complete this process.  Failure to provide all required documents/information will result in the USCG Member’s removal from program.

Ongoing Provider Eligibility Requirements

  • Providers must maintain their License, Accreditation or Registration in good standing within the state that their Child Care Program operates.

  • Any change to the Provider’s License, Accreditation or Registration during the period of issue must be reported to the GSA Child Care Subsidy Administration Section immediately for review
  • Providers must submit an updated License, Accreditation or Registration annually or when the applicable document expires
Last Reviewed 2016-06-16