Skip to main content

FMHAC Chatter

Director’s Corner

   Center Update 

Schedule News

   State Multiple Award Schedule Vehicles   
   Is your MAS contract Accurate, Current and Complete? 
   Part Number Standardization
   National Stock Numbers (NSNs)
   Marking Reminder

Business Management Branch Update

   How to Market to the Federal Government      

Did You Knowe

   Contract Administration and Compliance       

Financial

    How is FMHAC doing compared to this time last year

New Contract Awards

    Welcome new Industry Partners! 

 

Director’s Corner

Fall is almost upon us; and as the seasons begin to change, we are also part of some changes that have either occurred or will happen in the future in our Center!

One change that will occur is that our Center will be moving in February along with all of GSA that is now located at the Bannister Federal Complex. Many of you have visited us over the years at our current location, but beginning this spring, we will be located at Two Pershing Square, an 11-story building at 2300 Main St. in Kansas City, MO (a nongovernment site) just east of Union Station. This will be the new GSA Heartland Regional Office. Expect the same level of service from us to you, but I wanted to make you aware that if you are in town and want to schedule an appointment, we will be at a new location. 

A change that has already occurred is that Contracting Officers, Eric Stonner and Patrick Mazzei, that you might have worked with in the past, have been on detail to the Center’s Strategic Sourcing team. Along with Patrick and Eric, Mary Snodderly, Business Development Specialist, whom many of you have worked with, is the project leader for the Building Maintenance and Operations (BMO) team developing a Strategic Sourcing Initiative. Also, Ellen Upchurch, Marlyn Ziegler, and Aletha Pelham of our Center continue to serve in their current roles but are offering assistance to the Maintenance, Repair and Operations (MRO) Strategic Sourcing that is underway. 

The Strategic Sourcing Initiatives in our Center are being led by Denise Elsbernd, Director. Currently, the BMO team is actively working with a government wide commodity team to develop the path forward on the acquisition strategy. GSA will be issuing a commercial industry-targeted RFI later this month to gather additional feedback about the proposed direction and components of the solution. Monitor GSA Interact to stay up-to-date with the latest news and information on FSSI and BMO.

For the MRO, Strategic Sourcing Initiative, Contractors received government notice to proceed in late June, and the Purchase Channel solution was active July 1, 2014. The team has been working with awarded contractors to get awarded products available via GSA Advantage! at the negotiated prices. The team is also working with key customer agencies to implement this solution down to the end users. More information can be found at Federal Strategic Sourcing Initiative (FSSI).

A change that has impacted all of us includes reduced Federal budgets. Smaller dollars to be expended by agencies is clearly impacting Schedule sales in FY14 as we expected. However, in the current environment, third quarter was very strong for our Center with one percent (1%) growth. Year to date, the Schedule 51V sales are still down significantly. Schedule 03FAC continues to be a good news story for the Center. It is up nearly six percent (6%)  through the third quarter and continues to be one of the fastest growing of all the Schedules.

Please keep in touch, and as always if you have any questions or concerns you would like to discuss, please reach out to me at debbie.harms@gsa.gov.

Sincerely,

Debbie Harms 

Back to top

 

Schedule News 

State Multiple Award Schedule Vehicles


After award of the GSA Multiple Award Schedule (MAS) contract, some of our Industry Partners enter into state- or other local-government level MAS contracts that are based on the prices, terms and conditions used in your GSA MAS contracts. We ask that if you are considering this or have already entered into such a contract, please contact your GSA Contracting Officer to discuss any changes that may be necessary to the commercial sales practices disclosure in your contract. For example, if, in your GSA contract disclosures you stated that you do not give state and local governments any discount from your commercial prices and you agree to grant a discount to GSA, and then you enter into a state MAS contract where you grant that state government pricing equal to your GSA Schedule pricing, you have deviated from the original disclosure in your GSA contract and the Price Reduction Clause may apply. Also important to remember is that any sales to a state government through a state-level MAS contract (such as TX MAS) do not count as sales under your GSA Schedule contract.  We understand that some state governments require GSA multiple award Schedule contracts in order to be awarded one of the state MAS contracts, but please remember that this does not absolve your company of meeting the minimum sales requirements under your GSA contract of $25,000 for each 12-month period of the contract. When we review your GSA contract to determine if the option will be exercised, failure to meet the minimum sales criteria required by GSA but needing the GSA contract to continue the state-level MAS contract will not be considered sufficient reason for GSA to extend its contract. If you have any questions, please contact your GSA Contracting Officer or Branch Chief Janet Haynes.

 

Is your MAS contract Accurate, Current and Complete?

With all the continuous changes to the GSA MAS program, we thought we would provide some reminders and additional information about the MAS Program to ensure you are staying compliant. 

GSA eLibrary is the online source for the latest contract award information and GSA Advantage!® is an online shopping service in which ordering activities may place orders against the Schedule. These two programs are available 24/7, 365 days a year. It provides customers the latest Schedule contract award information.

In accordance with the requirements of your GSA Schedule contract, you are required to upload your products/services into GSA Advantage!® within six months of your award or within 15 days after the execution of any modification to your contract. In addition, a copy of the accepted terms and conditions of your contract as reflected in your GSA contract price list (Clause I-FSS-600) must be loaded to your GSA eLibrary file to allow ordering activities immediate access to your contract terms and conditions, such as delivery requirements, prompt payment discounts, pricing, etc. By having access to this document an ordering activity can make accurate comparisons when performing market research as well as have access to your website's and e-mail addresses.

Prices shown in GSA Advantage!® must be accurate, current, and complete. You must honor those prices when an order is placed, so it is important to keep your contract up to date and current. Submit regular modifications to ensure prices are accurate.

Part Number Standardization

Contractors are now required to ensure the Original Equipment Manufacturer (OEM), Manufacturer Part Number, or Wholesaler Number for each product on the contract reflects the actual part number assigned. This number must be the primary number listed in GSA Advantage!® When requesting a modification to your Government contract, contractors are encouraged to submit manufacturer part numbers and manufacturer catalogs with each economic price adjustment, deletion, part number change, and/or additional modifications. 

NOTE: Contracting officers will not process any future modifications under the contract until they can verify compliance with standardizing the part numbers for all products on your contract. 

National Stock Numbers (NSNs)

Under the MAS program, National Stock Numbers (NSNs) are not allowed. The intent of the MAS program is to offer commercial off-the-shelf products; therefore, you must use the manufacturer’s commercial part numbers. NSNs are written for specific products, and GSA cannot guarantee your product meets the salient requirements of any specific product which is tied to an NSN, so DO NOT use or refer to an NSNs in your GSA Advantage!®.

Marking Reminder

Are you selling products to a Department of Defense (DoD) customer? If so, whether you’re selling through eBuy, GSA Advantage!® or any other method, you must ensure ALL products are marked in accordance with Federal Standard 123 and Military Standard129. Remarking is costly to you, the contractor, and the customer. Our troops need your support and if the products are not marked properly the troops won’t get the supplies in a timely manner. It’s all up to you! Please see Basic Schedule ordering guidelines, for more information.

 

Back to Top
 

Business Management Branch Update

How to Market to the Federal Government

The Facilities Maintenance and Hardware Acquisition Center (FMHAC), Business Management Branch (BMB) offers a half day course to all 03FAC and 51V contract holders. This course covers a variety of information to assist our contract holders with the best way to market to the federal government. This course is done via webinar at no charge to you.

During the half day session, you will learn about:

  • Who in the federal government buys the products or services you sell;
  • How to start developing a contact list utilizing the Fed Biz Ops archives;
  • The importance of developing relationships with end users and contracting officers;
  • Assistance available to small businesses;
  • Where to look for federal buying trends;
  • Procurement Technical Assistance Centers (PTAC);
  • Where to advertise and how to make your company stand out;
  • Advantages of having a GSA Schedule contract and the highlights of the MAS program;
  • Trade shows;
  • Learn about ordering procedures; and,
  • FMHAC’s partnering corner.

To sign up for a marketing session please send an email to Kristy Wilbur with your company information, GSA Schedule Contract number and POC information. 

 

Back to Top
 

 

Did You Know

GSA Helps With Contract Administration and Compliance

Success as a government contractor is dependent upon a comprehensive understanding of what is involved in holding a government contract. GSA can provide assistance with how to utilize your contract, keep it up-to-date, and conduct sales. One of the tools is the above mentioned Business Management Branch, "How to Market to The Federal Government". Another tool is the GSA Industrial Operation Analyst (IOA), who assists the administrative contracting officer and procurement contracting officer in evaluating your company’s compliance with the terms and conditions of the contract.

Duties of an Industrial Operations Analyst (IOA):

  • Educate contractors about their MAS contract;
  • Provide general business development resources;
  • Explain MAS performance requirements;
  • What happens at a contractor assistance visit (CAVs);
  • Assess the level of compliance with MAS terms and conditions;
  • Assist with your questions or concerns;
  • Identify potential problems and pitfalls;
  • Test your various system controls and processes;
  • Generally expect two (2) CAV’s during each five (5) year contract term; and
  • Who should attend: MAS contract administrator and other relevant personnel responsible for contractual functions (sales, marketing, order tracking, IFF remittance)

Compliance = Success

To find out who you IOA or ACO is please visit, Vendor Support Center under the Contract Administration section. 

Back to Top
 

Financial

Reduced federal budgets are clearly impacting Schedule sales in FY14 as we expected. The fact that FMHAC sales are down by 3.99 percent through the third quarter is not a surprise.

Schedule 51V sales are still down substantially, but a slight increase from FY 13 Q3 to FY 14 Q3 is a positive sign. 

Schedule 03FAC continues to have a net increase. It is up nearly 6% through the third quarter and continues to be one of the fastest growing of all the Schedules.

FY13 Q3 compared to FY14 Q3 Only

Schedule FY13 Q3  FY14 Q3 Percent Change
51V 126,038,000 130,177,000 3.28%
03FAC 123,807,000 122,264,000 -1.25%
Total 249,845,000 252,441,000 1.04%

              

FY13 Q3 compared to FY14 Q3 CUMULATIVE

Schedule FY13 Q FY14 Q2 Percent Change
51V 504,703,000 450,223,000 -10.79%
03FAC 352,242,000 372,537,000 5.76%
Total 856,945,000 822,760,000 -3.99%

 

Back to Top
 

New Contract Awards

Contractor Name Contract Number Schedule
RAYCO SUPPLY GS-21F-109BA 51V
DUROFIX GS-21F-112BA 51V
M. O. DION SONS GS-21F-115BA 51V
TONERQUEST GS-21F-117BA 51V
GREEN WAVE SUPPLY LOGISTICS GS-21F-124BA 51V
THE TOOLS MAN GS-21F-126BA 51V
READY WELDER CORPORATION GS-21F-129BA 51V
ENCON GS-21F-110BA 03FAC
ADSYNC TECHNOLOGIES GS-21F-111BA 03FAC
REAL GOODS SOLAR GS-21F-113BA 03FAC
SPECIAL PATHOGENS LABORATORY GS-21F-114BA 03FAC
SALLYPORT GLOBAL HOLDINGS GS-21F-116BA 03FAC
T.V.A.C. GS-21F-118BA 03FAC
ASSOCIATION OF ENERGY ENGINEERS GS-21F-119BA 03FAC
AMERICON GS-21F-120BA 03FAC
CQI ASSOCIATES GS-21F-121BA 03FAC
QUALITY ELECTRIC OF NORTHEAST PA. GS-21F-123BA 03FAC
INDEPENDENT ELEVATOR GS-21F-122BA 03FAC
SYSTEM WORKS GS-21F-125BA 03FAC
RWD CONSULTING GS-21F-127BA 03FAC
S RESOURCES CORPORATION GS-21F-128BA 03FAC
CAPITOL PROS GS-21F-130BA 03FAC
MECHANICAL MAINTENANCE GS-21F-131BA 03FAC
BIHUN COMMERCIAL SERVICES GS-21F-133BA 03FAC
SHEARER ASSOCIATES GS-21F-132BA 03FAC

 

 

Back to Top

 

Redistribution of this newsletter or any part of it should be coordinated with GSA prior to use 

CONTACTS

National Customer Service Center - FMHAC
(855) 714-1223


CFMH, FMHAC, Chatter, newsletter, 03FAC, 03FAC Schedule, 51V, 51V Schedule,Facilites, Maintenance,Hardware,Acquisition,Center