Get Assistance with Transition
GSA has met with agencies and industry to discuss lessons learned from previous transitions and has assessed the activities that caused the biggest delays and agency impacts. GSA is providing various types of assistance to help agencies and contractors manage the aggressive Transition Timeline. This includes:
- Validating Transition Inventory—completed
- Tool to assist with statements of work (SOW) and solicitations
- Gateways to support transition
- Budgeting for transition costs
- GSA-funded assistance
To help you go through the process, the following specific guidance is provided:
Types of Assistance
Descriptions of the types of assistance are provided below.
Validating Transition Inventory
GSA completed validation of the initial Transition Inventory (TI) in January 2016. Go to the Access your Transition Inventory page to find out how to review and confirm the validated TI. This inventory is an essential element of transition information to use for planning your transition; it also will be the data source for tracking and reporting transition progress.
Tool to assist with statements of work (SOW) and solicitations (SOW and Solicitation-ASSIST)
The SOW and Solicitation-ASSIST tool will be available soon for Technology Service Managers (TSMs) to help agencies expedite the solicitation/statement of work development process. For more information, view the Introduction to SOW-ASSIST video.
Gateways to support transition
GSA will order gateways as required to support transition of agencies’ networks. Agencies that believe they have this requirement should contact their TSM.
GSA will provide numerous training modules to help agencies with transition. Go to the Transition Training page for more information.
Budgeting for transition costs
Agencies should be developing estimates of transition costs now. These estimates should include parallel operations, equipment, and gateways. Agencies should expect to have some transition expenses in FY 2017 and to be in full swing in FY 2018. For assistance with estimating transition costs, agencies can contact their TSM.
GSA will help agencies meet the EIS transition timeline by providing support for contractor selection and ordering activities. GSA currently manages and oversees the services provided through its Local Telecommunications Services contracts (does not include WITS3). GSA will conduct the Fair Opportunity (FO) process and transition local and long distance services from the expiring GSA Local Telecommunications Services contracts.
Descriptions of specific guidance support offered by GSA are provided below.
For some types of support from GSA, an Interagency Agreement (IA) is required. GSA will identify when this is required and work with an agency to establish the agreement.
Fair Opportunity and Ordering
An ordering guide is being developed and will be available in the fall of 2016.
Delegation of Procurement Authority
Agencies must comply with the Office of Management and Budget’s (OMB’s) executive agent designation to GSA. In support of this, GSA will provide Delegation of Procurement Authority (DPA) training for agency Ordering Contract Officers (OCOs). Timely EIS ordering requires agency OCOs to complete DPA training by the end of first quarter of FY 2017. A warranted agency Contracting Officer (CO) or authorized official becomes an EIS OCO after obtaining his or her DPA certificate.