General Services Administration (GSA) Child Care Subsidy (CCS) Program Application Process

Application Process Note: To help minimize the time it takes to process your application please ensure it is fully completed and signed by the GSA Employee before submitting to the GSA Subsidy Administration Section.

 

GSA Employees wishing to apply for Child Care Subsidy Benefits under the GSA CCS Program must complete the below application package in full. The application package and all supporting documents must be submitted in order for the package to receive consideration.

Note: You must use a Child Care Provider who meets the GSA standards and has been enrolled in the program.

  • If your Child Care Provider has not been enrolled, please refer them to the Provider Page for instructions on enrolling. Your application can not be processed until you have selected an enrolled Provider.
  • If you need assistance in locating a Provider, please refer to the Childcare Provider Directory for a list of currently enrolled child care providers.


Application Process

  1. Employee submits General Services Administration (GSA) Application Package [PDF - 1.71 MB] and required supporting documentation
  2. Application reviewed for completeness and eligibility
  3. Child care rates and enrollment are verified with the Child Care Provider
    1. Child must be enrolled before benefits and have a start date within 30 days of the Employee’s application before benefits can be awarded
    2. Child Care Provider must be an approved participant in order for application to be processed
  4. Subsidy benefit calculations are determined
    1. Based on Total Family Income, Provider Rate, Type of Care and Attendance using the GSA Benefit Table
  5. Subsidy benefit letter is issued to Employee and Child Care Provider
    1. Includes draft invoices that must be submitted for payment to be issued directly to the Child Care Provider
  6. Child Care Provider or Employee submits invoices for payment
    1. Invoices must be signed by both the Provider and Employee
    2. Invoices must be submitted monthly on or after the 15th of the month
    3. Payment instructions will be provided with the benefit notification

Ongoing Employee Eligibility Requirements:

  • Employee must be a current GSA Employee (Contractors are not eligible)
  • Spouse/Partner must be working, attending school or a combination or both
  • Employees must inform the GSA if/when their child leaves the Child Care Provider on file and/or is removed from the GSA CCS Program
  • Employees or their Spouse/Partner must sign monthly invoices in order for the GSA CCS benefit to be paid
  • Employees are responsible for reporting any changes in personal and/or financial situation, or that of spouse/partner, that may affect status as a GSA Child Care Subsidy recipient; such as but not limited to any change in employment, school enrollment, marriage, divorce, a partner who has entered or left the home, etc. Failure to promptly report any change to the GSA Subsidy Administration Section that causes an erroneous payment on your behalf may result in your Child Care Subsidy Benefit being terminated and subsequent collection action of the erroneous payment from you.
  • Employees must complete the Annual Recertification Process when notified in order to determine their continued eligibility in the program

Ongoing Provider Eligibility Requirements:

  • Providers must maintain their license, Accreditation or registration in good standing within the state that their Child Care Program operates
  • Providers must submit an updated  license, Accreditation or Registration annually or when the applicable document expires
Last Reviewed 2016-06-21