Skip to main content

Phase 2 Materials and Communications

This page has information specific to customers of BAAR Phase 2 business lines. Phase 2 was divided into Phase 2A, implementation in July 2013 for customers of Reimbursable Work Authorizations (RWA) and customers in Washington, D.C., receiving steam and chilled water provided through the Heating Operation and Transmission District (HOTD), and Phase 2B, implementation in January 2014 for GSA Global Supply and AutoChoice. Please see the BAAR Schedule page for a complete list of Phase 2 business lines by Go-Live date. Please note that all Phase 2B references to a November 2013 Go-Live date should say January 2014. We apologize for any inconvenience.

Archived communications included on this page were delivered to Phase 2 customers for the preparation of Vendor and Customer Self Service (VCSS). Communications include emails, sheets and brochures and Bill Inserts. Bill inserts were included with GSA paper bills to inform paper bill recipients about the upcoming transition to paperless billing via VCSS.

Phase 2B (Customers of GSA Global Supply and AutoChoice)


Sheets and Brochures

Emails

Subject Release Date
Important Reminders From The GSA BAAR Team 04-17-14
Reminder: GSA Global Supply & AutoChoice Bills Are Now Available in VCSS 02-13-14
VCSS Account Administrators and Secure Account-Level Access to GSA Global Supply and AutoChoice Billing Statements and Data 01-14-14
VCSS To Go Live in January for GSA Global Supply and AutoChoice Customers 01-08-14
FINAL NOTICE: YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Monday, December 2, 2013 11-23-13
YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Monday, December 2, 2013 11-07-13
BAAR UPDATE: January 2014 - New Date for GSA Global Supply and AutoChoice Go-Live and Key Changes 11-06-13
BAAR Phase 2B Update 10-18-13
FINAL NOTICE: YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Tuesday, October 1, 2013 9-27-13**
Prepare for Upcoming Changes to GSA Global Supply and AutoChoice Bill and Statement Formats and Data Field Changes 9-18-13**
YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Tuesday, October 1, 2013 9-05-13**
Prepare to Use VCSS to Access Your Bills, Statements, and Billing Data Online 2-28-13**
Enter the Accounts You’ll Need to Access in VCSS 2-15-13**
Your Bills Will Be Changing: How to Manage the Transition to VCSS 2-4-13**
SERVICE UPDATE: Get Ready for GSA’s Vendor and Customer Self Service (VCSS) in November 2013 11-20-12**
GSA BAAR Project Phase 2 and VCSS 7-24-12**

Bill Inserts

Subject Release Date
The Enclosed GSA Global Supply/AutoChoice Bill is Your Last Paper Bill January 2014
Your Last GSA Global Supply Paper Bill will be Mailed in January – Register for WebBill and Account Codes by December 2, 2013 November 2013
Your Last GSA Global Supply Paper Bill Will Be Mailed in November – Register for WebBill and Account Codes by October September 2013**
Your GSA Bills are Going Paperless – Register for WebBill and Enter your Account Codes Today August 2013**
Your GSA Bills Are Going Paperless – Enter Your Account Codes Today February 2013**
Your GSA Bills Are Going Paperless – Register for WebBill Today November 2012**

** Please Note: Phase 2B Communications released prior to 10-17-13 contain old dates.

  • Go-Live Date occurred January 2014 (previously November 2013)
  • First bills will appear in VCSS in February 2014 (previously December 2013)
  • Account Code Registration Site was available until December 2, 2013 (previously October 1, 2013)


 

VCSS CSV for GSA Global Supply and AutoChoice


Sheets and Brochures

  • WebBill Crosswalk (Version 2.0)
    This information sheet provides the column location of downloaded WebBill data fields crosswalked to the column location of VCSS CSV data fields. In addition, it also provides data type and field length of the VCSS CSV data fields. Changes in red are updates on Version 2.0 as of 12/23/13.
  • FEDTAPES Crosswalk (Version 2.0)
    This information sheet provides the line numbers and size of FEDTAPES data fields crosswalked to the column location of VCSS CSV data fields. In addition, it also provides data type and field length of the VCSS CSV data fields. Changes in red are updates on Version 2.0 as of 12/20/13.

Sample CSV Files

Emails

Subject Release Date
UPDATED Crosswalk for WebBill Data Fields to VCSS CSV File Fields for GSA Global Supply and AutoChoice Customers 12-26-13
UPDATED Crosswalk for FEDTAPES Data Fields to VCSS CSV File Fields for GSA Global Supply and AutoChoice Customers 12-20-13
Crosswalk for WebBill Data Fields to VCSS CSV File Fields for GSA Global Supply and AutoChoice Customers 11-26-13
Crosswalk for FEDTAPES Data Fields to VCSS CSV File Fields for GSA Global Supply and AutoChoice Customers 11-25-13
Billing Data Changes: New CSV Format Examples for GSA Global Supply and AutoChoice WebBill Users 10-28-13
Billing Data Changes: New CSV Format Examples for FEDTAPES Customers of GSA Global Supply and AutoChoice 10-25-13

For an overview on billing data changes, please refer to the Key Changes for Global Supply and AutoChoice Customers.


 

To VCSS Users Only


Emails

Subject Release Date
FINAL NOTICE: YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Tuesday, October 1, 2013 9-27-13**
YOUR ACTION NEEDED: Register your GSA Global Supply Account Codes by Tuesday, October 1, 2013 9-05-13**
VCSS Change to Name of Field in GSA Fleet CSV 6-13-13
Important Message From GSA: Your Role as a VCSS Account Administrator 5-31-13

** Please Note: Phase 2B Communications released prior to 10-17-13 contain old dates.

  • Go-Live Date occurred January 2014 (previously November 2013)
  • First bills will appear in VCSS in February 2014 (previously December 2013)
  • Account Code Registration Site was available until December 2, 2013 (previously October 1, 2013)


 

Phase 2A (Customers of RWA and HOTD)


Sheets and Brochures

Emails

Subject Release Date
Important Reminders From The GSA BAAR Team 04-17-14
Billing for Actual HOTD Charges Will Not Be Available Until August 2013 8-14-13
IMPORTANT INFORMATION About Your First RWA Bill in VCSS 7-18-13
Coming in July: VCSS Account Administrators and Secure Account-Level Access to RWA/HOTD Billing Statements and Data 7-16-13
VCSS Will Go Live in July for RWA and HOTD Customers 7-10-13
Coming In July: Key Changes for GSA RWA and HOTD Customers 6-21-13
REMINDER - Coming In July - VCSS and Billing for Actual HOTD Charges 6-19-13
FINAL NOTICE - YOUR ACTION NEEDED NOW: Steps required to continue receiving GSA RWA/HOTD bills 5-16-13
REMINDER – Coming in July: VCSS and Billing for Actual HOTD Charges 5-15-13
YOUR ACTION NEEDED: Steps required now to continue receiving RWA/HOTD bills from GSA 4-29-13
Updated RWA IPAC Data Fields Brochure Now Available 4-16-13
Coming In July: VCSS and Billing for Actual HOTD Charges 4-15-13
Prepare for Upcoming Changes to GSA RWA/HOTD Bill and Statement Formats 3-22-13
Prepare for Upcoming Changes to IPAC Data Population for RWA/HOTD 2-28-13
Enter the Accounts You’ll Need to Access in VCSS 2-15-13
Your Bills Will Be Changing: How to Manage the Transition to VCSS 2-4-13
SERVICE UPDATE: Get Ready for GSA’s Vendor and Customer Self Service (VCSS) in July 2013 11-20-12
GSA BAAR Project Phase 2 and VCSS 7-24-12

Bill Inserts

Subject Release Date
The Enclosed RWA/HOTD Bill is Your Last Paper Bill – Log in to VCSS starting the week of July 15 June 2013
Your Last RWA/HOTD Paper Bill Will Be Mailed in June – Register for BillView and Account Codes by June 3 May 2013
Your GSA Bills Are Going Paperless – Enter Your Account Codes Today February 2013
Your GSA Bills Are Going Paperless – Register for BillView Today November 2012

 

For Help on VCSS

If you are a customer of GSA Fleet, PBS Rent, RWA, or in Washington, D.C., receiving steam and chilled water through HOTD, please contact the Financial Systems Service Desk:

  • Phone: 866-450-6588, 7:30 a.m. - 7:30 p.m. ET, Monday-Friday, excluding Federal holidays
  • Email: OCFOServiceDesk@gsa.gov

Phase 2B Customers (see Schedule by Phase)

Please email questions to baar@gsa.gov

Senior Officials Leading
GSA’s BAAR Project

Project Sponsor
David Shive
Acting Director, Office of Financial and HR IT Services

Project Sponsor
Edward Gramp
Acting Director of Financial Policy and Operations / Deputy Chief Financial Officer


baar, phase2, billing and receivables,baar phase 2