The Digital Government Strategy is aimed at building a 21st century government that works better for the American people. The strategy's three primary goals are to:
- Enable the American people and an increasingly mobile workforce to access high-quality digital government information and services anywhere, anytime, on any device.
- Ensure that as the government adjusts to this new digital world, we seize the opportunity to procure and manage devices, applications, and data in smart, secure, and affordable ways.
- Unlock the power of government data to spur innovation across our nation and improve the quality of services for the American people.
Working with GSA Data
Enterprise Data Inventory Process and Milestone Schedule
The Enterprise Information and Data Management team (EIDM) within the GSA Office of the Chief Information Officer (OCIO) and the Data Management Working Group (DMWG), comprised of representatives from each Staff and Service Office (SSO), is proactively engaging the enterprise in an effort to identify datasets which can be made available to the public. We are encouraging the release of data assets, or subsets thereof, as a standard and best practice across the agency and its programs. Representatives from each Staff and Service Office (SSO) such as FAS, PBS, OGP and OCSIT, are coordinating with the SSO program staff and data owners to update datasets previously released on Data.gov or other public communication channels, and also identify additional datasets which are determined to have high value to the public. GSA will continually release agency data on its GSA Open Data site as it is approved for release by the agency.
The first distribution of GSA’s Public Data Listing included the GSA datasets previously posted on Data.gov. Many of the datasets have been updated since originally posted on data.gov and have now been reviewed and approved for public release through established internal clearance processes. The data assets have been inventoried using the required common core metadata from Project Open Data plus other internal metadata to facilitate search and reuse of GSA data assets across the GSA enterprise.
The second quarterly report of February 28, 2014 and future quarterly distributions will contain previously posted datasets from communication channels other than Data.gov, and datasets identified from SSO program areas that have contributed a minimal number of datasets or have not previously released a dataset. Additionally, senior executives from GSA have identified datasets considered to provide high value information to our stakeholders and the public. These datasets are under review through our internal clearance processes and will be included in the GSA Public Data Listing at www.gsa.gov/data as they are cleared internally.
GSA’s Inventory Schedule is provided in the table below and also a description of the agency plans for expanding, enriching and opening the inventory each quarter through November 30, 2014, at a minimum.
|Milestone Date||Milestone Title||Milestone Description|
|February 28, 2014||Provide data from other Publicly available Data||Include datasets publicly available via other sources|
|May 31, 2014||Provide data from GSA Federal Programs||Include data from under-represented federal programs|
|August 30, 2014||Provide data from under-represented Staff and Service Offices and high profile travel data||Include data sets from under-represented Staff and Service Offices; This could be data associated with daily operations, End of year reporting, Budget or travel data|
|November 30, 2014||Provide data from performance reference model (Performance.gov)||Include data to support our Performance Model|
Milestone Date: February 28, 2014
- Expand: Via request to the SSO, will collect and review data sets which are publicly available in other forums and add them to the Enterprise Data Inventory
- Enrich: During the review process, the metadata for these datasets will be updated and maintained
- Open For datasets which are only available as reports (or other non-machine readable formats), we will work with the POC’s to make the raw data available in a more machine-readable format to the public and, where possible, create APIs.
Milestone Date: May 31, 2014
- Expand: Via the OCIO DMWG, will identify and collect data from programs not previously represented on data.gov or in the Enterprise Data Inventory
- Enrich: Add the metadata to the GSA federal program(s) supported.
- Open: For datasets which are only available as reports (or other formats), we will work with the POC’s to make the raw data available in a more machine-readable format to the public and where possible create APIs
Milestone Date: August 30, 2014
- Expand: Via the DMWG, will identify and collect datasets appropriate for public consumption
- Enrich: Add additional metadata to support the dataset
- Open: Automate the process of publishing datasets to data.gov via CKAN and other internal portals
Milestone Date: November 30, 2014
- Expand: Via DMWG and EIDM team, will gather and release Performance metrics from Performance.gov
- Enrich: Add additional metadata and cross references to the Performance goals on Performance.gov
- Open: Activate a “subscription- based or RSS feed feature to auto-notify customers when specific new content is available
Customer Feedback Process
GSA welcomes customer and stakeholder comments and feedback at email@example.com. In addition, each SSO and their program offices has outreach activities with their customers by means of social media, collaboration platforms, town halls, industry days, challenges, and via public facing webpages on gsa.gov. Each office works closely with our Office of Communications and Marketing to solicit feedback through the multiple communication channels and will consider all customer feedback in their proactive disclosure efforts. The internal clearance processes established at GSA provides the risk mitigation necessary before GSA releases the data assets to the public.
Open Data Publication Process
Internal Clearance Processing
The EIDM team has collaborated with representatives of the GSA Office of General Counsel (OGC), the GSA Freedom of Information Access Office (FOIA) and the GSA Privacy Officer to develop an internal clearance process for GSA datasets prior to their release. We agreed that our goal is proactive disclosure of datasets but we will ensure that the clearance process has risk mitigation included. The process that has been implemented includes:
- Program Manager, the data owner, will approve the dataset and metadata for public release and seek approval from their management. Associate Administrator within the SSO will provide approval to the SSO Portfolio Data Manager (PDM). The PDM is assigned by the SSO management as an SSO liaison to the DMWG.
- If Datasets contain other agencies’ data, the SSO will need to coordinate approval/concurrence by Office of Management and Budget (OMB)
- Datasets must be sent through GSA's internal clearance processing whether or not the datasets have been approved for release by OMB.
- If the OMB does not concur to publish the dataset, the dataset will be included in the GSA Enterprise Data Inventory and posted on MAX portal but not posted at www.gsa.gov/data with other public datasets.
- Datasets, along with a spreadsheet containing the metadata, should be sent directly to the FOIA office and cc: firstname.lastname@example.org by the PDM or member of the DMWG.
- FOIA Officer will forward to OGC through the GSA FOIA system. OGC will coordinate with the GSA Privacy Officer.
- If OGC approves the dataset for release, then the PDM is notified by OGC. OGC closes out the FOIA entry.
- The PDM will prepare the datasets for release and notify the SSO data owners and DMWG.
Access Level Determination
Through consultation and coordination with the GSA FOIA office, OGC and Chief Privacy Officer, the decision was made to first use the GSA FOIA exceptions as a basis for initial access level determination. These FOIA exemptions are consistent governmentwide, not solely a GSA policy. Additional privacy analysis is performed within the FOIA, OGC and Chief Privacy offices to ensure Personal Identifiable Information (PII) is not disclosed through the release of a data asset, and that the “mosaic effect” will not create additional security and privacy concerns. The reviewers will document in the Enterprise Data Inventory the reasons for the restricted and private access level determinations.