How to Order with MRO

Directly from Contractors

Agencies can order directly from the MRO contractor websites, by phone or fax, and at brick and mortar store locations with a GSA SmartPay2® or government purchase card or purchase order. The blanket purchase agreements (BPAs) have a $25 minimum purchase requirement. If an order totals less than $25, there may be additional fees. Orders totaling less than $25 or using expedited shipping must be placed directly with the contractor. The fees charged by certain BPA holders are listed in the Full Ordering Guide [PDF - 1.6 MB].

GSA Advantage!®

Through GSA Advantage!®, agencies have access to the wide range of MRO supplies. Customers will receive BPA pricing by placing orders directly through GSA Advantage!® using their GSA SmartPay2® or government purchase card, and orders will be shipped direct to the buyer. Orders totaling less than $25 or using expedited shipping must be placed directly with the contractor. The fees charged by certain BPA holders are listed in the Full Ordering Guide [PDF - 1.6 MB].

Make sure that your user profile includes your Agency and Sub-Agency or Bureau name to assist with detailed data reporting.

DoD EMALL

Customers will receive BPA pricing by placing orders directly through DOD Emall using their GSA SmartPay2® or Government Purchase Card (GPC), and orders will be shipped direct to the buyer. Orders totaling less than $25 or using expedited shipping must be placed directly with the contractor. The MRO BPA holders can be found on the FSSI Aisle.

ReverseAuctions through GSA eBuy

MRO contractors compete one-on-one for agency business. Through ReverseAuctions, authorized ordering activity personnel submit a solicitation. Then contractors under the MRO purchasing BPAs can submit bids that compete off of each other’s submitted pricing. An award can then be made to the lowest bidder if it meets the solicitation’s terms and conditions and is technically acceptable. Ordering activity personnel will need a valid GSA eBuy username and password to use this site.

FAR 8.4 Ordering Requirements

For orders at or below the micro-purchase threshold (under $3,500):

  • Place orders at, or below, micro-purchase threshold with any MRO contractor that can meet agency needs [FAR 8.405-3(c)(2)];
  • Comparative price analysis is not required;
  • It is not required to solicit from a specific number of schedule contractors;
  • Justification is not required for brand name or sole source requirements; and
  • Ordering activities should attempt to distribute orders among BPA holders.

For orders exceeding the micro-purchase threshold, but not exceeding the simplified acquisition threshold (above $3,500; less than $150,000)), you should:

  • Place orders with the MRO contractor that can provide the supply that represents the best value [FAR 8.405-3(c)(2)(ii)];
  • Provide each contractor a fair opportunity to be considered for each order;
  • Document circumstances for restricting consideration to less than all MRO contractors offering required supplies and services;
  • Follow justification requirements for brand name or sole source items; and
  • Conduct a comparative price analysis.

For orders exceeding the simplified acquisition threshold (above $150,000), you should:

  • Place orders with the MRO contractor that can provide the supply that represents the best value [FAR 8.405-3(c)(2)(iii)];
  • Provide your RFQ to all contractors offering required supplies;
  • Include description of the supplies to be delivered and the basis upon which selection will be made;
  • Fairly consider all responses received and make award in accordance with your RFQ selection procedures;
  • Document circumstances for restricting consideration to less than all MRO contractors offering required supplies and services;
  • Follow justification requirements for brand name or sole source items; and
  • Conduct a comparative price analysis.

AbilityOne Resources

Under FAR 8.7 and the Javits-Wagner-O'Day (JWOD0) Act, government personnel must purchase AbilityOne products located on the Mandatory Procurement List provided by designated nonprofit agencies. This requirement applies regardless of dollar amount, including purchases below the micro-purchase threshold. Federal personnel are not permitted to buy commercial items that are essentially the same as AbilityOne products unless they are unavailable for the period required. For a full list of AbilityOne products, please see:

See the Full Ordering Guide [PDF - 1.6 MB]. A Quick Ordering Guide [PDF - 1.1 MB] is also available.

More resources, including the MRO Purchasing FAQ [DOCX - 16 KB], are available in the MRO Document Library.

Please contact the MRO team via email at fssi.mro@gsa.gov or call the GSA National Customer Service Center toll-free at 1(800) 488-3111, (option 3 for FAS Products and Services), for assistance.

Federal Buying Options on Acquisition Gateway

See what's new in Category Management, the process of managing products or services categories as strategic business units and customizing them to meet customer needs. The Acquisition Gateway is an information portal for all purchasing vehicles presented in hallways of like solutions.

Check out MRO on the Acquisition Gateway through OMB Max. Select the “Industrial Products and Services” Hallway and look for the MRO section, containing expert articles, user guides, and training documents.

Last Reviewed 2016-06-21