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Phase 1 Materials and Communications

This page has information specific to customers of GSA Fleet and PBS Rent. In preparation for the Phase 1 implementation on August 17, 2011, GSA communicated through letters and emails to customer CFOs and Deputy CFOs as well as to other contacts in GSA’s customer agencies. These communications included FAQs, brochures, and participation at GSA Expo and FedFleet. Many of the materials are available on this page. Please note that all references to FAS Fleet should say GSA Fleet and all references to a July 2011 go-live date should say August 2011. We apologize for any inconvenience.

For GSA Fleet Customers Who Have Been Receiving Billing Files Directly from GSA Office of the Chief Financial Officer (OCFO). The crosswalks below will help you match the data you used to receive to the new CSV file fields, and they have been updated from previous versions to match the CSV test file, also available below.

Leadership in GSA’s Office of the Chief Financial Officer has been communicating with key contacts in customer agencies since January 2011. Read the letters that have been sent and, where appropriate, the other materials that accompanied the letters.

 

Customer Brochures

 

VCSS Brochure Cover
 

About the GSA Vendor and Customer Self Service (VCSS) Web Site

The new Vendor and Customer Self Service (VCSS) website provides GSA customers online access to their billing and accounts receivable data. This brochure introduces our customers to selected features of VCSS and offers a quick look at what they can do on the web site.

Fleet Bill IPAC_Cover
 

About Your GSA Fleet IPAC Statement

GSA has redesigned the statements for IPAC customers who lease motor vehicles from GSA Fleet. The new design provides customers with timely, relevant information in a clear and easy-to-read format. This brochure shows the new GSA Fleet IPAC Statement format, illustrated with notes about the information that appears in each section.

Fleet Bill Non IPAC Cover
 

About Your GSA Fleet Statement for non-IPAC Customers

GSA has redesigned the statements for non-IPAC customers who lease motor vehicles from GSA Fleet. The new design provides customers with timely, relevant information in a clear and easy-to-read format. This brochure shows the new GSA Fleet Statement format for customers who are not billed through IPAC and is illustrated with notes about the information that appears in each section.

IPAC for Fleet Customers
 

About GSA Changes to IPAC Data Fields for Fleet Customers

GSA has made changes in the way we populate some of the fields in the billing and collection records we send through the Intragovernmental Payment and Collection (IPAC) system. This brochure assists GSA Fleet customers who download billing files from IPAC, by showing how GSA populates all IPAC fields and by highlighting the ones that GSA is now populating differently.

IPAC for Rent Customers

About GSA Changes to IPAC Data Fields for Rent Customers

GSA has made changes in the way we populate some of the fields in the billing and collection records we send through the Intragovernmental Payment and Collection (IPAC) system. This brochure assists PBS Rent customers who download billing files from IPAC, by showing how GSA populates all IPAC fields and by highlighting the ones that GSA is now populating differently.

For Help on VCSS

If you are a customer of GSA Fleet, PBS Rent, RWA, or in Washington, D.C., receiving steam and chilled water through HOTD, please contact the Financial Systems Service Desk:

  • Phone: 866-450-6588, 7:30 a.m. - 7:30 p.m. ET, Monday-Friday, excluding Federal holidays
  • Email: OCFOServiceDesk@gsa.gov

Phase 2B Customers (see Schedule by Phase)

Please email questions to baar@gsa.gov

Senior Officials Leading
GSA’s BAAR Project

Project Sponsor
David Shive
Acting Director, Office of Financial and HR IT Services

Project Sponsor
Edward Gramp
Acting Director of Financial Policy and Operations / Deputy Chief Financial Officer


Phase 1 Materials & Communications,baar,billing and receivables,baar billing,vcss