Phase 1 Materials and Communications
This page has information specific to customers of GSA Fleet and PBS Rent. In preparation for the Phase 1 implementation on August 17, 2011, GSA communicated through letters and emails to customer CFOs and Deputy CFOs as well as to other contacts in GSA’s customer agencies. These communications included FAQs, brochures, and participation at GSA Expo and FedFleet. Many of the materials are available on this page. Please note that all references to FAS Fleet should say GSA Fleet and all references to a July 2011 go-live date should say August 2011. We apologize for any inconvenience.
For GSA Fleet Customers Who Have Been Receiving Billing Files Directly from GSA Office of the Chief Financial Officer (OCFO). The crosswalks below will help you match the data you used to receive to the new CSV file fields, and they have been updated from previous versions to match the CSV test file, also available below.
- CSV Test File with Sample GSA Fleet Data
- Revised Crosswalk: 100 Character *.DATA Billing File Fields
- Revised Crosswalk: 150 Character *.DATA Billing File Fields
- Revised Crosswalk: OCFO BDFS Monthly Billing File with Location Field
- Revised Crosswalk: OCFO BDFS Monthly Billing File without Location Field
- Revised Crosswalk: OCFO BDFS Quarterly File
Leadership in GSA’s Office of the Chief Financial Officer has been communicating with key contacts in customer agencies since January 2011. Read the letters that have been sent and, where appropriate, the other materials that accompanied the letters.
- Introduction to BAAR: Letter from GSA CFO, Alison Doone, to Customer Agency CFO’s; January 2011
- Introduction to BAAR: Letter from GSA Acting Deputy CFO, Alexis Stowe, to Customer Agencies Deputy CFOs; March 2011
- Treasury Required Fields in GSA’s Billing System: Letter from GSA CFO, Alison Doone, to Customer Agency CFO’s; March 2011
- Treasury Required Fields in GSA’s Billing System: Frequently Asked Questions; March 2011
- Introduction to GSA’s New Vendor and Customer Self Service (VCSS) Website: Letter from GSA CFO Alison Doone to Customer Agency CFOs, March 2011
- FAQs on GSA’s New Vendor and Customer Self Service (VCSS) Website, Updated March 2012
- Fleet Customer Notification #1 re Paperless Billing, Marisa Quinlivan, Financial Information Control Branch, to Fleet Customers Receiving Paper Bills, May 2011
- Fleet Customer Notification #2 re Paperless Billing, Marisa Quinlivan, Financial Information Control Branch, to Fleet Customers Receiving Paper Bills, June 2011
- Fleet Customer Notification #3 re Paperless Billing, Marisa Quinlivan, Financial Information Control Branch, to Fleet Customers Receiving Paper Bills, July 2011
- Fleet Customer Notification #4 (Final) re Paperless Billing, Marisa Quinlivan, Financial Information Control Branch, to Fleet Customers Receiving Paper Bills, August 2011
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About the GSA Vendor and Customer Self Service (VCSS) Web Site The new Vendor and Customer Self Service (VCSS) website provides GSA customers online access to their billing and accounts receivable data. This brochure introduces our customers to selected features of VCSS and offers a quick look at what they can do on the web site. |
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About Your GSA Fleet IPAC Statement GSA has redesigned the statements for IPAC customers who lease motor vehicles from GSA Fleet. The new design provides customers with timely, relevant information in a clear and easy-to-read format. This brochure shows the new GSA Fleet IPAC Statement format, illustrated with notes about the information that appears in each section. |
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About Your GSA Fleet Statement for non-IPAC Customers GSA has redesigned the statements for non-IPAC customers who lease motor vehicles from GSA Fleet. The new design provides customers with timely, relevant information in a clear and easy-to-read format. This brochure shows the new GSA Fleet Statement format for customers who are not billed through IPAC and is illustrated with notes about the information that appears in each section. |
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About GSA Changes to IPAC Data Fields for Fleet Customers GSA has made changes in the way we populate some of the fields in the billing and collection records we send through the Intragovernmental Payment and Collection (IPAC) system. This brochure assists GSA Fleet customers who download billing files from IPAC, by showing how GSA populates all IPAC fields and by highlighting the ones that GSA is now populating differently. |
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About GSA Changes to IPAC Data Fields for Rent Customers GSA has made changes in the way we populate some of the fields in the billing and collection records we send through the Intragovernmental Payment and Collection (IPAC) system. This brochure assists PBS Rent customers who download billing files from IPAC, by showing how GSA populates all IPAC fields and by highlighting the ones that GSA is now populating differently. |
