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Federal Travel Regulation
Chapter 301-Temp Duty (TDY) Allowances
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Table of Contents
Chapter 301-Temp Duty (TDY) Allowances
Chapter 302-Relocation Allowances
Chapter 303-Payment Connected With Death
Chapter 304-Payment from Non-Fed Source
FTR & Related Files
Chapter 301Temporary Duty (TDY) Travel Allowances
§301-1.1What is an agency for purposes of TDY allowances?
§301-1.2What is an employee for purposes of TDY allowances?
§301-1.3Who is eligible for TDY allowances?
Part 301-2General Rules
§301-2.1Must I have authorization to travel?
§301-2.2What travel expenses may my agency pay?
§301-2.3What standard of care must I use in incurring travel expenses?
§301-2.4For what travel expenses am I responsible?
§301-2.5What travel arrangements require specific authorization or prior approval?
Subchapter BAllowable Travel Expenses
Part 301-10Transportation Expenses
§301-10.1Am I eligible for payment of transportation expenses?
§301-10.2What expenses are payable as transportation?
§301-10.3What methods of transportation may my agency authorize me to use?
§301-10.4How does my agency select the method of transportation to be used?
§301-10.5What are the presumptions as to the most advantageous method of transportation?
§301-10.6What is my liability if I do not travel by the authorized method of transportation?
§301-10.7How should I route my travel?
§301-10.8What is my liability if, for personal convenience, I travel by an indirect route or interrupt travel by a direct route?
Subpart BCommon Carrier Transportation
§301-10.100What types of common carrier transportation may I be authorized to use?
§301-10.105What are the basic requirements for using common carrier transportation?
§301-10.106When must I use a contract city-pair fare?
§301-10.107Are there any exceptions to the use of a contract city-pair fare?
§301-10.108What requirements must be met to use a non-contract fare?
§301-10.109What is my liability for unauthorized use of a non-contract carrier when contract service is available and I do not meet one of the exceptions for required use?
§301-10.110May I use contract passenger transportation service for personal travel?
§301-10.111When may I use a reduced group or charter fare?
§301-10.112What must I do when different airlines furnish the same service at different fares?
§301-10.113What must I do if I change or do not use a common carrier reservation?
§301-10.114What must I do with unused Government Transportation Request(s) (GTR(s), ticket(s) or refund application(s)?
§301-10.115Am I authorized to receive a refund or credit for unused transportation?
§301-10.116What must I do with compensation an airline gives me if it denies me a seat on a plane?
§301-10.117May I keep compensation an airline gives me for voluntarily vacating my seat on my scheduled airline flight when the airline asks for volunteers?
§301-10.121What classes of airline accommodations are available?
§301-10.122What class of airline accommodations must I use?
§301-10.123When may I use other than coach-class airline accommodations?
§301-10.124What are coach-class Seating Upgrade Programs?
§301-10.125When may I use the 14-hour rule to travel other than coach-class (see §§301-10.123(b)(6))?
Use of United States Flag Air Carriers
§301-10.131What does United States mean?
§301-10.132Who is required to use a U.S. flag air carrier?
§301-10.133What is a U.S. flag air carrier?
§301-10.134What is U.S. flag air carrier service?
§301-10.135When must I travel using U.S. flag air carrier service?
§301-10.136What exceptions to the Fly America Act requirements apply when I travel between the United States and another country?
§301-10.137What exceptions to the Fly America Act requirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service between my origin and my destination?
§301-10.138In what circumstances is foreign air carrier service deemed a matter of necessity?
§301-10.139May I travel by a foreign air carrier if the cost of my ticket is less than traveling by a U.S. flag air carrier?
§301-10.140May I use a foreign air carrier if the service is preferred by or more convenient for my agency or me?
§301-10.141Must I provide any special certification or documents if I use a foreign air carrier?
§301-10.142What must the certification include?
§301-10.143What is my liability if I improperly use a foreign air carrier?
§301-10.160What classes of train accommodations are available?
§301-10.161What class of train accommodations must I use?
§301-10.162When may I use other than coach-class train accommodations?
§301-10.163What is an extra-fare train?
§301-10.164When may I use extra-fare train service?
§301-10.180Must I travel by a U.S. flag ship?
§301-10.181What is my liability if I improperly use a foreign ship?
§301-10.182What classes of ship accommodations are available?
§301-10.183What class of ship accommodations must I use?
§301-10.190When may I use a transit system as a means of transportation in conjunction with official travel?
Subpart CGovernment Vehicle
§301-10.200What types of Government vehicles may my agency authorize me to use?
§301-10.201For what purposes may I use a Government vehicle other than a Government aircraft?
§301-10.202What is my liability for unauthorized use of a Government vehicle?
§301-10.220What requirements must I meet to operate a Government automobile for official travel?
Travel on Government Aircraft
§301-10.260May I use a Government aircraft for travel?
§301-10.261When may I use a Government aircraft for travel?
§301-10.262How will my agency authorize travel on Government aircraft?
§301-10.263What travel authorization documents must I present to the aircraft management office that operates the Government aircraft?
§301-10.264What amount must the Government be reimbursed for travel on Government aircraft?
§301-10.265Will my travel on Government aircraft be reported?
§301-10.266Is information available to the public about travel on Government aircraft by senior Federal officials and non-Federal travelers?
Subpart DPrivately Owned Vehicle (POV)
§301-10.300When may I use a POV for official travel?
§301-10.301How do I compute my mileage reimbursement?
§301-10.302How do I determine distance measurements for my travel?
§301-10.303What am I reimbursed when use of POV is determined by my agency to be advantageous to the Government?
§301-10.304What expenses are allowable in addition to the POV mileage rate allowances?
§301-10.305How is reimbursement handled if another person(s) travels in a POV with me?
§301-10.306What will I be reimbursed if authorized to use a POV between my residence and office and then from my office to a common carrier terminal, or from my residence directly to a common carrier terminal?
§301-10.307What will I be reimbursed if I use a POV to transport other employees?
§301-10.308What will I be reimbursed if I park my POV at a common carrier terminal while I am away from my official station?
§301-10.309What will I be reimbursed if I am authorized to use common carrier transportation and I use a POV instead?
§301-10.310What will I be reimbursed if I am authorized to use a Government owned automobile and I use a privately owned automobile instead?
Subpart ESpecial Conveyances
§301-10.400What types of special conveyances may my agency authorize me to use?
§301-10.401What types of charges are reimbursable for use of a special conveyance?
§301-10.402What will I be reimbursed if I am authorized to use a special conveyance and I use a POV instead?
§301-10.403What is the difference between a Government aircraft and an aircraft hired as a special conveyance?
Taxicabs, Shuttle Services, or Other Courtesy Transportation
§301-10.420When may I use a taxi, shuttle service or other courtesy transportation?
§301-10.421How much will my agency reimburse me for a tip to a taxi, shuttle service, courtesy transportation driver, or valet parking attendant?
§301-10.450When and from whom may I rent a vehicle for official travel when authorized?
§301-10.451May I be reimbursed for the cost of collision damage waiver (CDW) or theft insurance?
§301-10.452May I be reimbursed for personal accident insurance?
§301-10.453What is my liability for unauthorized use of a rental automobile obtained with Government funds?
Part 301-11Per Diem Expenses
Subpart AGeneral Rules
§301-11.1When am I eligible for an allowance (per diem or actual expense)?
§301-11.2Will I be reimbursed for per diem expenses if my official travel is 12 hours or less?
§301-11.3Must my agency pay an allowance (either a per diem allowance or actual expense)?
§301-11.4May I be reimbursed actual expense and per diem on the same trip?
§301-11.5How will my per diem expenses be reimbursed?
§301-11.6Where do I find maximum per diem and actual expense rates?
§301-11.7What determines my maximum per diem reimbursement rate?
§301-11.8What is the maximum per diem rate I will receive if lodging is not available at my TDY location?
§301-11.9When does per diem or actual expense entitlement start/stop?
§301-11.10Am I required to record departure/arrival dates and times on my travel claim?
§301-11.11How do I select lodging and make lodging reservations?
§301-11.11How do I select lodging and make lodging reservations?
§301-11.12How does the type of lodging I select affect my reimbursement?
§301-11.13How does sharing a room with another person affect my per diem reimbursement?
§301-11.14How is my daily lodging rate computed when I rent lodging on a long-term basis?
§301-11.15What expenses may be considered part of the daily lodging cost when I rent on a long-term basis?
§301-11.16What reimbursement will I receive if I prepay my lodging expenses and my TDY is curtailed, canceled or interrupted for official purposes or for other reasons beyond my control that are acceptable to my agency?
§301-11.17If my agency authorizes per diem reimbursement, will it reduce my M&IE allowance for a meal(s) provided by a common carrier or for a complimentary meal(s) provided by a hotel/motel?
§301-11.18What M&IE rate will I receive if a meal(s) is furnished by the Government or is included in the registration fee?
§301-11.19How is my per diem calculated when I travel across the international dateline (IDL)?
§301-11.20May my agency authorize a rest period for me while I am traveling?
§301-11.21Will I be reimbursed for per diem or actual expenses on leave or non-workdays (weekend, legal Federal Government holiday, or other scheduled non-workdays) while I am on official travel?
§301-11.22Am I entitled to per diem or actual expense reimbursement if I am required to return to my official station on a non-workday?
§301-11.23Are there any other circumstances when my agency may reimburse me to return home or to my official station for non-workdays during a TDY assignment?
§301-11.24What reimbursement will I receive if I voluntarily return home or to my official station on non-workdays during my TDY assignment?
§301-11.25Must I provide receipts to substantiate my claimed travel expenses?
§301-11.26How do I request a review of the per diem in a location?
§301-11.27Are taxes included in the lodging portion of the Government per diem rate?
§301-11.28As a traveler on official business, am I required to pay applicable lodging taxes?
§301-11.29Are lodging facilities required to accept a generic federal, state or local tax exempt certificate?
§301-11.30What is my option if the Government lodging rate plus applicable taxes exceeds my lodging reimbursement?
§301-11.31Are laundry, cleaning and pressing of clothing expenses reimbursable?
§301-11.32May I be reimbursed for an advanced room deposit in situations where a lodging facility requires the payment of a deposit, prior to the beginning of my scheduled official travel?
Subpart BLodgings Plus Per Diem
§301-11.100What will I be paid for lodging under Lodgings-plus per diem?
§301-11.101What allowance will I be paid for M&IE?
§301-11.102What is the applicable M&IE rate?
Subpart CReduced Per Diem
§301-11.200Under what circumstances may my agency prescribe a reduced per diem rate lower than the prescribed maximum?
Subpart DActual Expense
§301-11.300When is actual expense reimbursement warranted?
§301-11.301Who in my agency can authorize/approve my request for actual expense?
§301-11.302When should I request authorization for reimbursement under actual expense?
§301-11.303What is the maximum amount that I may be reimbursed under actual expense?
§301-11.304What if my expenses are less than the authorized amount?
§301-11.305What if my actual expenses exceed the 300 percent ceiling?
§301-11.306What expenses am I required to itemize under actual expense?
Subpart EIncome Tax Reimbursement Allowance (ITRA), Tax Years 1993 and
§301-11.501What is the Income Tax Reimbursement Allowance (ITRA)?
§301-11.502Who is eligible to receive the ITRA?
§301-11.503Are Federal Insurance Contribution Act (FICA) and Medicare deductions included in any reimbursement under this part?
§301-11.521Must I file a claim to be reimbursed for the additional income taxes incurred?
§301-11.522If I was assessed an income tax penalty and/or interest payment due to incorrect income tax withholdings, are those payments reimbursable?
§301-11.523What documentation must I submit to substantiate my claim?
§301-11.524What steps must my agency take to determine my ITRA?
§301-11.525Is the ITRA I receive taxable income?
§301-11.526May I receive a lump sum payment of the additional tax liability on the covered ITRA in lieu of submitting another claim?
§301-11.527If I elect a lump sum payment, how is the ITRA paid?
§301-11.528If I do not elect lump sum payment is there any additional reimbursement?
§301-11.531What documentation must the employee submit to substantiate a claim?
§301-11.532How should we compute the employees ITRA?
§301-11.533Are tax penalty and interest payments reimbursable?
§301-11.534What tax tables should we use to calculate the amount of allowable reimbursement?
§301-11.535How should we calculate the ITRA?
§301-11.536Is the ITRA reimbursement considered to be income to the employee?
§301-11.537Are income taxes to be withheld from the ITRA?
§301-11.538May we offer a lump sum payment to cover the income tax liability on the covered ITRA?
§301-11.539If the employee does not elect a lump sum payment, how is the tax on the ITRA calculated?
§301-11.540How do we handle any excess payment?
Subpart FIncome Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter
§301-11.601What is the Income Tax Reimbursement Allowance (ITRA)?
§301-11.602Who is eligible to receive the ITRA?
§301-11.603Are Federal Insurance Contribution Act (FICA) and Medicare deductions included in any reimbursement under this part?
§301-11.621Must I file a claim to be reimbursed for the additional income taxes incurred?
§301-11.622If I was assessed an income tax penalty and/or interest payment due to incorrect income tax withholdings, are those payments reimbursable?
§301-11.623What documentation must I submit to substantiate my claim?
§301-11.624What steps must my agency take to determine my ITRA?
§301-11.625Is the ITRA I receive taxable income?
§301-11.626May I receive a lump sum payment of the additional tax liability on the covered ITRA in lieu of submitting another claim?
§301-11.627If I elect a lump sum payment, how is the ITRA paid?
§301-11.628If I do not elect lump sum payment is there any additional reimbursement?
§301-11.631What documentation must the employee submit to substantiate a claim?
§301-11.632How should we compute the employee's ITRA?
§301-11.633Are tax penalty and interest payments reimbursable?
§301-11.634What tax tables should we use to calculate the amount of allowable reimbursement?
§301-11.635How should we calculate the ITRA?
§301-11.636Is the ITRA reimbursement considered to be income to the employee?
§301-11.637Are income taxes to be withheld from the ITRA?
§301-11.638May we offer a lump sum payment to cover the income tax liability on the covered ITRA?
§301-11.639If the employee does not elect a lump sum payment, how is the tax on the ITRA reimbursement calculated?
§301-11.640How do we handle any excess payment?
Part 301-12Miscellaneous Expenses
§301-12.1What miscellaneous expenses are reimbursable?
§301-12.2What baggage expenses may my agency pay?
Part 301-13Travel of an Employee With Special Needs
§301-13.1What is the policy for paying additional travel expenses incurred by an employee with a special need?
§301-13.2Under what conditions will my agency pay for my additional travel expense(s) under this part?
§301-13.3What additional travel expenses may my agency pay under this part?
Part 301-30Emergency Travel
§301-30.1What is emergency travel?
§301-30.2What is considered to be family with respect to emergency travel?
§301-30.3What should I do if I have to interrupt or discontinue my TDY travel?
§301-30.4When an illness or injury occurs on TDY, what expenses may be allowed?
§301-30.5Are there any limitations to the payment of these expenses?
Part 301-31Threatened Law Enforcement/Investigative Employees
§301-31.1Why pay subsistence and transportation expenses for threatened law enforcement/investigative employees?
§301-31.2What is family with respect to threatened law enforcement/investigative employees?
§301-31.3Are members of my family and I eligible for payment of subsistence and transportation expense?
§301-31.4Must my agency pay transportation and subsistence expenses?
§301-31.5Under what conditions may my agency pay for transportation and subsistence expenses?
§301-31.6Where must I and/or my family obtain lodging?
§301-31.7May my family and I occupy lodging at different locations?
§301-31.8What transportation expenses may my agency pay?
§301-31.9What subsistence expense may my agency pay?
§301-31.10How will my agency pay my subsistence expenses?
§301-31.11May my agency pay me a per diem allowance instead of actual expenses?
§301-31.12Must I keep track of my expenses?
§301-31.13How long may my agency pay for subsistence expenses under this part?
§301-31.14May I receive a travel advance for transportation and/or subsistence expenses?
§301-31.15What documentation must I provide for reimbursement?
Subchapter CArranging for Travel Services, Paying Travel Expenses, and Claiming Reimbursement
Part 301-50Arranging for Travel Services
§301-50.1To whom do the pronouns I, you, and their variants throughout this part refer?
§301-50.2How must I arrange my travel?
§301-50.3Must I use the ETS or TMS to arrange my travel?
§301-50.4May I be granted an exception to the required use of TMS or ETS once my agency has fully deployed ETS?
§301-50.5What is my liability if I do not use my agencys TMS or the E-Gov Travel Service, and an exception has not been approved?
§301-50.6What is an online self-service booking tool?'
§301-50.7Should I use the online self-service booking tool once ETS is available within my agency?
Part 301-51Paying Travel Expenses
§301-51.1What is the required method of payment for official travel expenses?
§301-51.2What official travel expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card?
§301-51.3Who in my agency has the authority to grant exemptions from the mandatory use of the Government contractor-issued travel charge card?
§301-51.4If my agency grants an exemption, does that prevent me from using the card on a voluntary basis?
§301-51.5How may I pay for official travel expenses if I receive an exemption from use of the Government contractor-issued travel charge card?
§301-51.6May I use the Government contractor-issued travel charge card for purposes other than those associated with official travel?
§301-51.7May I use the Government contractor-issued travel charge card for personal reasons while on official travel?
§301-51.8What are the consequences if I misuse the Government contractor-issued travel charge card on official travel?
Subpart BPaying for Common Carrier Transportation
§301-51.100What method of payment must I use to procure common carrier transportation?
§301-51.101Which payment methods are considered the equivalent of cash?
§301-51.102How is my transportation reimbursement affected if I make an unauthorized cash purchase of common carrier transportation?
§301-51.103What is my liability if I lose a GTR?
Subpart CReceiving Travel Advances
§301-51.200For what expenses may I receive a travel advance?
§301-51.201What is the maximum amount that my agency may advance?
§301-51.202When must I account for my advance?
§301-51.203What must I do about my advance if my trip is canceled or postponed indefinitely?
Part 301-52Claiming Reimbursement
§301-52.1Must I file a travel claim?
§301-52.2What information must I provide in my travel claim?
§301-52.3Am I required to file a travel claim in a specific format and must the claim be signed?
§301-52.4What must I provide with my travel claim?
§301-52.5Is there any instance where I am exempt from the receipt requirement in §301-52.4?
§301-52.6How do I submit a travel claim?
§301-52.7When must I submit my travel claim?
§301-52.8May my agency disallow payment of a claimed item?
§301-52.9What will my agency do when it disallows an expense?
§301-52.10May I challenge my agency's disallowance of my claim?
§301-52.11What must I do to challenge a disallowed claim?
§301-52.12What happens if I attempt to defraud the Government?
§301-52.13Should I keep itemized records of my expenses while on travel?
§301-52.14What must I do with any travel advance outstanding at the time I submit my travel claim?
§301-52.15What must I do with any passenger coupon for transportation costing over $75, purchased with cash?
§301-52.16What must I do with any unused tickets, coupons, or other evidence of refund?
§301-52.17Within how many calendar days after I submit a proper travel claim must my agency reimburse my allowable expenses?
§301-52.18Within how many calendar days after I submit a travel claim must my agency notify me of any error that would prevent payment within 30 calendar days after submission?
§301-52.19Will I receive a late payment fee if my agency fails to reimburse me within 30 calendar days after I submit a proper travel claim?
§301-52.20How are late payment fees calculated?
§301-52.21Is there a minimum amount the late payment fee must exceed before my agency will pay it to me?
§301-52.22Will any late payment fees I receive be reported as wages on a Form W-2?
§301-52.23Is the additional fee, which is equal to any late payment charge that the card contractor would have been able to charge had I not paid the bill, considered income?
§301-52.24Does mandatory use of the Government contractor-issued travel charge card change my obligation to pay my travel card bill by the due date?
Part 301-53Using Promotional Materials and Frequent Traveler Programs
§301-53.1To whom do the pronouns I, you, and their variants refer throughout this part?
§301-53.2What may I do with promotional benefits or materials I receive from a travel service provider?
§301-53.3How may I use promotional materials and frequent traveler benefits?
§301-53.4May I select travel service providers for which my agency is not a mandatory user in order to maximize my frequent traveler benefits?
§301-53.5Are there exceptions to the mandatory use of contract city-pair fares and an agencys travel management service?
§301-53.6Is a denied boarding benefit considered a promotional item for which I may retain compensation received from an airline whether voluntary or involuntary?
Part 301-54Collection of Undisputed Delinquent Amounts Owed to the Contractor Issuing the Individually Billed Travel Charge Card
Subpart AGeneral Rules
§301-54.1Is my agency allowed to collect undisputed delinquent amounts that I owe to a Government travel charge card contractor?
§301-54.2What is disposable pay?
Subpart BPolicies and Procedures
§301-54.100Are there any due process requirements with which my agency must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor?
§301-54.101Can my agency initiate collection of undisputed delinquent amounts if it has not reimbursed me for amounts reimbursable under the applicable travel regulations?
§301-54.102What is the maximum amount my agency may deduct from my disposable pay?
Subchapter DAgency Responsibilities
Part 301-70Internal Policy and Procedure Requirements
Subpart AGeneral Policies and Procedures
§301-70.1How must we administer the authorization and payment of travel expenses?
Subpart BPolicies and Procedure Relating to Transportation
§301-70.100How must we administer the authorization and payment of transportation expenses?
§301-70.101What factors must we consider in determining which method of transportation results in the greatest advantage to the Government?
§301-70.102What governing policies must we establish for authorization and payment of transportation expenses?
§301-70.103In what circumstance may we authorize use of ship service?
§301-70.104What factors should we consider in determining whether to require an employee to commit to the use of a Government automobile?
§301-70.105May we prohibit an employee from using a POV on official travel?
Subpart CPolicies and Procedures Relating to Per Diem Expenses
§301-70.200What governing policies must we establish for authorization and payment of per diem expenses?
§301-70.201May we issue a blanket actual expense authorization for our employees during a Presidentially-Declared Disaster?
Subpart DPolicies and Procedures Relating to Miscellaneous Expenses
§301-70.300How should we administer the authorization and payment of miscellaneous expenses?
§301-70.301What governing policies must we establish for payment of miscellaneous expenses?
Subpart EPolicies and Procedures Relating to Travel of an Employee with a Disability or Special Need
§301-70.400How should we authorize and administer the payment of additional travel expenses for an employee with a disability or special need?
§301-70.401What governing policies and procedures must we establish regarding travel of an employee with a disability or special need?
Subpart FPolicies and Procedures for Emergency Travel of Employee Due to Illness or Injury
§301-70.500What governing policies and procedures should we establish relating to emergency travel?
§301-70.501Does per diem continue when an employee interrupts a travel assignment because of an incapacitating illness or injury?
§301-70.502Are there any limitations to the payment of these expenses?
§301-70.503What additional emergency expenses should we allow?
§301-70.504When the employee is able to travel, should we continue the use of the existing travel authorization?
§301-70.505May any travel costs be reimbursed if the employee travels to an alternate location for medical treatment?
§301-70.506How do we define actual cost and constructive cost when an employee interrupts a travel assignment because of an incapacitating illness or injury?
§301-70.507May we authorize per diem if an employee discontinues a TDY assignment because of a personal emergency situation?
§301-70.508How do we handle reimbursement if the employee travels to an alternate location and returns to the TDY location because of a personal emergency situation?
§301-70.509What factors must we consider in expanding the definition of family for emergency travel purposes?
Subpart GPolicies and Procedures Relating to Threatened Law Enforcement/Investigative Employees
§301-70.600What governing policies and procedures must we establish related to threatened law enforcement/investigative employees?
§301-70.601What factors should we consider in determining whether to authorize payment of transportation and subsistence expenses for threatened law enforcement/investigative employees?
§301-70.602How often must we reevaluate the payment of transportation and subsistence expenses to a threatened law enforcement/investigative employee?
Subpart HPolicies and Procedures Relating to Mandatory Use of the Government Contractor-Issued Travel Charge Card for Official Travel
§301-70.700Must our employees use a Government contractor-issued travel charge card for official travel expenses?
§301-70.701Who has the authority to grant exemptions to mandatory use of Government contractor-issued travel charge card for official travel?
§301-70.702Must we notify the Administrator of General Services when we grant an exemption?
§301-70.703If we grant an exemption, does that prevent the employee from using the card on a voluntary basis?
§301-70.704What expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card?
§301-70.705What methods of payment for official travel expenses may we authorize when an exemption from use of the Government contractor-issued travel charge card is granted?
§301-70.706For what purposes may an employee use the Government contractor-issued travel charge card while on official travel?
§301-70.707May an employee use the Government contractor-issued travel charge card for personal use while on official travel?
§301-70.708What actions may we take if an employee misuses the Government contractor-issued travel charge card while on official travel?
§301-70.709What can we do to reduce travel charge card delinquencies?
Subpart IPolicies and Procedures for Agencies that Authorize Travel on Government Aircraft
§301-70.800Whom may we authorize to travel on Government Aircraft?
§301-70.801When may we authorize travel on Government aircraft?
§301-70.802Must we ensure that travel on Government aircraft is the most cost-effective alternative?
§301-70.803How must we authorize travel on a Government aircraft?
§301-70.804What amount must the Government be reimbursed for travel on a Government aircraft?
§301-70.805Must we include special information on a travel authorization for a senior Federal official or a non-Federal traveler who travels on Government aircraft?
§301-70.806What documentation must we retain for travel on Government aircraft?
§301-70.807Must we make information available to the public about travel by senior Federal officials and non-Federal travelers on Government aircraft?
§301-70.808Do the rules in this part apply to travel on Government aircraft by the President and Vice President or by individuals traveling in support of the President and Vice President?
Subpart JPolicies and Procedures for Agencies that Own or Hire Government Aircraft for Travel
§301-70.900May we use our Government aircraft to carry passengers?
§301-70.901Who may approve use of our Government aircraft to carry passengers?
§301-70.902Do we have any special responsibilities related to space available travel on our Government aircraft?
§301-70.903What are our responsibilities for ensuring that Government aircraft are the most cost-effective alternative for travel?
§301-70.904Must travelers whom we carry on Government aircraft be authorized to travel?
§301-70.905What documentation must we retain for travel on our Government aircraft?
§301-70.906Must we report use of our Government aircraft to carry senior Federal officials and non-Federal travelers?
§301-70.907What information must we report on the use of Government aircraft to carry senior Federal officials and non-Federal travelers and when must it be reported?
§301-70.908Must we make information available to the public about travel by senior Federal officials and non-Federal travelers on Government aircraft?
§301-70.909What disclosure information must we give to anyone who flies on our Government aircraft?
§301-70.910Do the rules in this part apply to travel on Government aircraft by the President and Vice President or by individuals traveling in support of the President and Vice President?
Part 301-71Agency Travel Accountability Requirements
§301-71.1What is the purpose of an agency travel accounting system?
§301-71.2What are the standard data elements and when must they be captured on a travel accounting system?
§301-71.3May we use electronic signatures on travel documents?
Subpart BTravel Authorization
§301-71.100What is the purpose of the travel authorization process?
§301-71.101What travel may we authorize?
§301-71.102May we issue a single authorization for a group of employees?
§301-71.103What information must be included on all travel authorizations?
§301-71.104Who must sign a travel authorization?
§301-71.105Must we issue a written or electronic travel authorization in advance of travel?
§301-71.106Who must sign a trip-by-trip authorization?
§301-71.107When authorizing travel, what factors must the authorizing official consider?
§301-71.108What internal policies and procedures must we establish for travel authorization?
Subpart CTravel Claims for Reimbursement
§301-71.200Who must review and sign travel claims?
§301-71.201What are the reviewing officials responsibilities?
§301-71.202May we pay a claim when an employee does not include a copy of the corresponding authorization?
§301-71.203Who is responsible for the validity of the travel claim?
§301-71.204Within how many calendar days after the submission of a proper travel claim must we reimburse the employees allowable expenses?
§301-71.205Under what circumstances may we disallow a claim for an expense?
§301-71.206What must we do if we disallow a travel claim?
§301-71.207What internal policies and procedures must we establish for travel reimbursement?
§301-71.208Within how many calendar days after submission of a proper travel claim must we notify the employee of any errors in the claim?
§301-71.209Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days after receipt of a proper travel claim?
§301-71.210How do we calculate late payment fees?
§301-71.211Is there a minimum amount the late payment fee must exceed before we will pay it?
§301-71.212Should we report late payment fees as wages on a Form W-2?
§301-71.213Is the additional fee, which is the equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income?
§301-71.214Does mandatory use of the Government contractor-issued travel charge card change the employees obligation to pay his/her travel card bill by the due date?
Subpart DAccounting for Travel Advances
§301-71.300What is the policy governing the use of travel advances?
§301-71.301In situations where a lodging facility requires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel?
§301-71.302For how long may we issue a travel advance?
§301-71.303What data must we capture in our travel advance accounting system?
§301-71.304Are we responsible for ensuring the collection of outstanding travel advances?
§301-71.305When must an employee account for a travel advance?
§301-71.306Are there exceptions to collecting an advance at the time the employee files a travel claim?
§301-71.307How do we collect the amount of a travel advance in excess of the amount of travel expenses substantiated by the employee?
§301-71.308What should we do if the employee does not pay back a travel advance when the travel claim is filed?
§301-71.309What internal policies and procedures must we establish governing travel advances?
Part 301-72Agency Responsibilities Related to Common Carrier Transportation
Subpart AProcurement of Common Carrier Transportation
§301-72.1Why is common carrier presumed to be the most advantageous method of transportation?
§301-72.2May we utilize methods of transportation other than common carrier (e.g., POVs, chartered vehicles, etc.)?
§301-72.3What method of payment must we authorize for common carrier transportation?
Subpart BAccounting for Common Carrier Transportation
§301-72.100What must my travel accounting system do in relation to common carrier transportation?
§301-72.101What information should we provide an employee before authorizing the use of common carrier transportation?
Subpart CCash Payments for Procuring Common Carrier Transportation Services
§301-72.200Under what conditions may we authorize cash payments for procuring common carrier transportation services?
§301-72.201What must we do if an employee uses cash in excess of the $100 limit to purchase common carrier transportation?
§301-72.202Who may approve cash payments in excess of the $100 limit?
§301-72.203When may we limit traveler reimbursement for a cash payment?
§301-72.204What must we do to minimize the need for a traveler to use cash to procure common carrier transportation services?
Subpart DUnused, Partially Used, Exchanged, Canceled, or Oversold Common Carrier Transportation Services
§301-72.300What procedures must we establish to collect unused, partially used, and exchanged tickets?
§301-72.301How do we process unused, partially used, and exchanged tickets?
Part 301-73Travel Programs
Subpart AGeneral Rules
§301-73.1What does the Federal travel management program include?
§301-73.2What are our responsibilities as participants in the Federal travel management program?
Subpart BeTravel Service and Travel Management Service
§301-73.100Must we require employees to use the E-Gov Travel Service?
§301-73.101How must we prepare to implement the ETS?
§301-73.102May we grant a traveler an exception from required use of TMS or ETS once we have fully deployed ETS within the agency?
§301-73.103What must we do when we approve an exception to use of the E-Gov Travel Service?
§301-73.104May further exceptions to the required use of the E-Gov Travel Service be approved?
§301-73.105What are the consequences of an employee not using the E-Gov Travel Service or the TMS?
§301-73.106What are the basic services that should be covered by a TMS?
Subpart CContract Passenger Transportation Services
§301-73.200Must we require our employees to use GSAs contract passenger transportation services program?
§301-73.201What method of payment may be used for contract passenger transportation service?
§301-73.202Can contract fares be used for personal travel?
Subpart DTravel Payment System
§301-73.300What is a travel payment system?
§301-73.301How do we obtain travel payment system services?
Part 301-74Conference Planning
Subpart AAgency Responsibilities
§301-74.1What policies must we follow in planning a conference?
§301-74.2What costs should be considered when planning a conference?
§301-74.3What must we do to determine which conference expenditures result in the greatest advantage to the Government?
§301-74.4What should cost comparisons include?
§301-74.5How should we select a location and a facility?
§301-74.6What can we do if we cannot find an appropriate conference facility at the chosen locality per diem rate?
§301-74.7What is the conference lodging allowance?
§301-74.8Who may authorize reimbursement of the conference lodging allowance for a Government sponsored conference?
§301-74.9Who may authorize reimbursement of the conference lodging allowance for a non-Government sponsored conference?
§301-74.10May the conference lodging allowance ever exceed 25 percent above the lodging per diem rate?
§301-74.11May we provide light refreshments at an official conference?
§301-74.12May we use both the conference lodging allowance method and the actual expense method of reimbursement concurrently?
§301-74.13May we include conference administrative costs in an employees per diem allowance payment for attendance at a conference?
§301-74.14Are there any special requirements for sponsoring or funding a conference at a hotel, motel or other place of public accommodation?
§301-74.15May we waive the requirement in §301-74.14?
§301-74.16What must be included in any advertisement or application form relating to conference attendance?
§301-74.17What special rules apply when a conference is held in the District of Columbia?
§301-74.18What policies and procedures must we establish to govern the selection of conference attendees?
§301-74.19What records must we maintain to document the selection of a conference site?
Subpart BConference Attendees
§301-74.21What is the applicable M&IE rate when meals or light refreshments are furnished by the Government or are included in the registration fee?
§301-74.22When may an employee, attending a conference, be authorized the conference lodging allowance?
§301-74.23Is the conference lodging allowance an actual expense reimbursement?
§301-74.24When should actual expense reimbursement be authorized for conference attendees?
§301-74.25May we reimburse travelers for an advanced payment of a conference or training registration fee?
§301-74.26What is the traveler required to do if he/she is unable to attend an event for which they were reimbursed for an advanced discounted payment of a conference or training registration fee?
Part 301-75Pre-employment Interview Travel
Subpart AGeneral Rules
§301-75.1What is the purpose of the allowance for pre-employment interview travel expenses?
§301-75.2May we pay pre-employment interview travel expenses?
§301-75.3What governing policies and procedures must we establish related to pre-employment interview travel?
§301-75.4What other responsibilities do we have for pre-employment interview travel?
Subpart BTravel Expenses
§301-75.100Must we pay all of the interviewees pre-employment interview travel expenses?
§301-75.101What pre-employment interview travel expenses may we pay?
§301-75.102What pre-employment interview travel expenses are not payable?
§301-75.103What are our responsibilities when we authorize an interviewee to use common carrier transportation to perform pre-employment interview travel?
Subpart CObtaining Travel Services and Claiming Reimbursement
§301-75.200How will we pay for pre-employment interviewee travel expenses?
§301-75.201May we allow the interviewee to use individual Government contractor-issued charge cards for pre-employment interview travel?
§301-75.202What must we do if the interviewee exchanges the ticket he or she has been issued?
§301-75.203May we provide the interviewee with a travel advance?
§301-75.204May we use Government contractor-issued travelers checks to pay for the interviewees travel expenses?
§301-75.205Is the interviewee required to submit a travel claim to us?
Part 301-76Collection of Undisputed Delinquent Amounts Owed to the Contractor Issuing the Individually Billed Travel Charge Card
Subpart AGeneral Rules
§301-76.1May we collect undisputed delinquent amounts that an employee (including members of the uniformed services) owes to a Government travel charge card contractor?
§301-76.2What is disposable pay?
Subpart BPolicies and Procedures
§301-76.100Are there any due process requirements with which we must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor?
§301-76.101Who is responsible for ensuring that all due process and legal requirements have been met?
§301-76.102Can we collect undisputed delinquent amounts if we have not reimbursed the employee for amounts reimbursable under applicable travel regulations?
§301-76.103What is the maximum amount we may deduct from the employees disposable pay?
Appendix A to Chapter 301Prescribed Maximum Per Diem Rates for CONUS
Appendix B to Chapter 301Allocation of M&IE Rates To Be Used in Making Deductions From the M&IE Allowance
Appendix C to Chapter 301Standard Data Elements for Federal Travel
Appendix D to Chapter 301Glossary of Acronyms
Appendix E to Chapter 301Suggested Guidance for Conference Planning
Conference Site Selection
Food and Drink
Conference Information Package
Privacy and Security
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