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Table of Contents
Chapter 301-Temp Duty (TDY) Allowances
Chapter 302-Relocation Allowances
Chapter 303-Payment Connected With Death
Chapter 304-Payment from Non-Fed Source
FTR & Related Files
Chapter 302Relocation Allowances
Part 302-1General Rules
§302-1.1Who is eligible for relocation expense allowances under this chapter?
§302-1.2Who is not eligible for relocation expense allowances under this chapter?
Subpart BRequirement to Report Agency Data for Employee Relocation
§302-1.100What is a comprehensive, automated relocation management system?
§302-1.101What actions are agencies expected to take concerning the comprehensive, automated relocation management system?
§302-1.102Are agencies required to report their employee relocation activities to GSA?
Part 302-2Employee Eligibility Requirements
Subpart AGeneral Rules
§302-2.1When may I begin my transfer or reassignment?
§302-2.2May I relocate to my new official station before I receive a written travel authorization (TA)?
§302-2.3What determines my entitlements and allowances for relocation?
§302-2.4What is my effective transfer or appointment date?
§302-2.5May I relocate from a location other than the location specified in my relocation travel authorization?
§302-2.6May I be reimbursed for relocation expenses if I relocate to a new official station that does not meet the 50-mile distance test?
§302-2.7What happens if I attempt to defraud the Government?
§302-2.8When may I begin my travel and transportation after receiving authorization to do so?
§302-2.9When must I complete all aspects my relocation?
§302-2.10If I am furloughed to perform active military duty, will I have to complete all aspects of the relocation within the time limitation?
§302-2.11Does the 1-year time period in §302-2.9 include time that I cannot travel and/or transport my household effects due to shipping restrictions to or from my post of duty OCONUS?
§302-2.12May the 1-year time limitation for completing all aspects of a relocation be extended?
Service Agreement and Disclosure Statement
§302-2.13What is a service agreement?
§302-2.14Am I required to sign a service agreement when transferring within or outside the continental United States or performing renewal agreement travel and what is the minimum period of service?
§302-2.15Will I be penalized for violation of my service agreement?
§302-2.16Must I provide my agency with my actual place of residence as soon as I accept a transfer/appointment OCONUS?
§302-2.17Must I sign a service agreement for a last move home relocation?
§302-2.18What happens if I fail to sign a service agreement?
§302-2.19Can my service agreement be voided by a subsequent service agreement?
§302-2.20If I have more than one service agreement, must I adhere to each agreement separately?
§302-2.21What is a duplicate reimbursement disclosure statement?
§302-2.22Must I sign a duplicate reimbursement disclosure statement?
Advancement of Funds
§302-2.23May I receive an advance of funds for my travel and transportation expenses?
§302-2.24What requirements must I meet to receive a travel advance?
§302-2.25May I receive a travel advance for separation relocation?
Subpart BAgency Responsibilities
§302-2.100What internal policies must we establish before authorizing a relocation allowance?
§302-2.101When may we authorize reimbursement for relocation expenses?
§302-2.102Who must authorize and approve relocation expenses?
§302-2.103How must we administer the authorization for relocation of an employee?
§302-2.104What information must we provide on the TA?
§302-2.105When an employee transfers between Federal agencies, who is responsible for paying the employees relocation expenses?
§302-2.106May we waive statutory or regulatory limitations relating to relocation allowances for employees relocating to/from remote or isolated locations?
§302-2.110Are there time factors that we must consider for allowing an employee to complete all aspects of relocation?
Subchapter BRelocation Allowances
Part 302-3Relocation Allowance by Specific Type
Subpart ANew Appointee
§302-3.1Who is a new appointee?
§302-3.2As a new appointee or student trainee what relocation expenses may my agency pay or reimburse me for incident to a permanent change of station to my first official station?
§302-3.3As a new appointee, are there any expenses that my agency will not pay?
§302-3.4If my agency authorizes me allowances for relocation, must it pay all of the expenses listed in §302-3.2?
§302-3.5If I travel to my first official station before I have been appointed, will I be reimbursed for my relocation expenses?
Subpart BTransferred Employees
§302-3.100What is a transferred employee?
§302-3.101As a transferred employee what relocation allowances must my agency pay or reimburse to me?
Subpart CTypes of Transfers
Relocation of Two or More Employed Immediate Family Members
§302-3.200When a member of my immediate family who is also an employee and I are transferring to the same official station, may we both receive allowances for relocation?
§302-3.201If my immediate family member and I both transfer to the same official station in the interest of the Government, may we both claim the same relocation expenses?
§302-3.202If my immediate family member and I both transfer to the same official station, may we both claim the same relocation allowances for the same non-employee family member?
§302-3.203If I am transferring in the interest of the Government and my employed immediate family member(s) transfer is not in the interest of the Government, will he/she receive relocation allowances?
§302-3.204When an employed immediate family member and I are transferring in the interest of the Government, what information must we submit to our agency?
Reduction in Force Relocation
§302-3.205If my transfer is involuntary (due to i.e., reduction in force, cessation, or transfer of work), is it considered to be in the interest of the Government?
§302-3.206If I am re-employed after a separation by reduction in force or transfer of functions, may my agency pay me a relocation allowance?
Overseas Assignment and Return
§302-3.207Am I eligible to receive relocation allowances for overseas assignment and return travel?
§302-3.208What relocation expenses will my agency pay for my overseas assignment and return?
Overseas Tour Renewal Agreement
§302-3.209What is overseas tour renewal travel?
§302-3.210What is an overseas tour of duty?
§302-3.211What is an allowance for overseas tour renewal travel?
§302-3.212How do I know if I am eligible to receive an allowance for overseas tour renewal travel?
§302-3.213What allowances will I receive for tour renewal travel?
§302-3.214May I receive reimbursement for tour renewal travel when my travel is between two places within the United States?
§302-3.215Will I be reimbursed for tour renewal travel from a post of duty in Hawaii and return to a post of duty in Alaska or for such travel from a post of duty in Alaska and return to a post of duty in Hawaii?
§302-3.216When must I begin my first tour renewal travel from Alaska or Hawaii?
§302-3.217Will my family or I receive per diem for en route travel from my post of duty to my actual place of residence in the U.S.?
§302-3.218Are there any special circumstances when my agency may authorize me travel and transportation expenses for my tour renewal travel in Alaska or Hawaii?
§302-3.219Is there a limit on how many times I may receive reimbursement for tour renewal travel?
§302-3.220May my family and I travel to another U.S. location (other than from my actual place of residence) under my tour renewal agreement?
§302-3.221If I travel to another place in the U.S. (other than my actual place of residence) am I required to spend time at my actual place of residence to receive reimbursement?
§302-3.222Will I be reimbursed if I travel to another overseas location (instead of the U.S.)?
§302-3.223What happens if I violate my new service agreement under a tour renewal assignment?
§302-3.224If I violate my new service agreement, will the Government reimburse me for return travel and transportation to my actual place of residence?
Prior Return of Immediate Family Members
§302-3.225If my immediate family member(s) return to the U.S. before me, will I be reimbursed for transporting part of my household goods with my family and the rest of my household goods when I return?
§302-3.226Will the Government reimburse me if I am not eligible to return with my immediate family member(s) to the U.S. and choose to send them at my own expense?
§302-3.227If I become divorced from my spouse or terminate my committed relationship with my domestic partner while OCONUS will I receive reimbursement to return my former spouse or domestic partner and dependents to the U.S.?
§302-3.228Is my dependent who turned 21 while overseas entitled to return travel to my place of actual residence at the expense of the Government?
Subpart DRelocation Separation
Overseas to U.S. Return for Separation
§302-3.300Must my agency pay for return relocation expenses for my immediate family and me once I have completed my duty OCONUS?
§302-3.301May I transport my household goods to a location other than my actual place of residence when I separate from the Government?
§302-3.302May my agency pay for my immediate family member(s) and my household goods to be returned to the U.S. before I complete my service agreement?
§302-3.303May I claim reimbursement for the return of my immediate family member(s) or household goods more than once under one service agreement?
SES Separation for Retirement
§302-3.304Who is entitled to SES separation relocation allowances?
§302-3.305Who is not eligible for SES separation relocation expense allowances?
§302-3.306If I meet the conditions in §302-3.307, what expenses am I allowed under separation for retirement travel?
§302-3.307Under what conditions may I receive separation relocation travel for my family and me?
§302-3.308Do I have to provide my agency with any special documents before receiving reimbursement for moving expenses?
§302-3.309Where should my travel and transportation begin?
§302-3.310Where will I be authorized to separate?
§302-3.311May I receive reimbursement for travel and transportation from an alternate location other than the duty station?
§302-3.312Upon separation, if I elect to reside in a different geographical area which is less than 50 miles from my official station, will I receive reimbursement?
§302-3.313May I have my household goods transported from more than one location?
§302-3.314Is there a time limit when I must begin my travel and transportation upon separation?
§302-3.315May I be granted an extension to the time limit for beginning my separation travel?
Subpart EEmployees Temporary Change of Station
§302-3.400What is a temporary change of station (TCS)?
§302-3.401What is the purpose of a TCS?
§302-3.402When am I eligible for a TCS?
§302-3.403Who is not eligible for a TCS?
§302-3.404Under what circumstances will my agency authorize a TCS?
§302-3.405If my agency authorizes a TCS, do I have the option of electing payment of per diem expenses under Part 301-11 of this title?
§302-3.406How long must my assignment be for me to qualify for a TCS?
§302-3.407What is the effect on my TCS reimbursement if my assignment lasts less than 6 months?
§302-3.408What is the effect on my TCS reimbursement if my assignment lasts more than 30 months?
§302-3.409Is there any required minimum distance between an official station and a TCS location that must be met for me to qualify for a TCS?
§302-3.410Must I sign a service agreement to qualify for a TCS?
§302-3.411What is my official station during my TCS?
Expenses Paid Upon Assignment
§302-3.412What expenses must my agency pay?
§302-3.413Are there other expenses that my agency may pay?
Expenses Paid During Assignment
§302-3.414If my agency authorizes a TCS, will it pay for extended storage of my household goods?
§302-3.415How long may my agency pay for extended storage of household goods?
§302-3.416Is there any limitation on the combined weight of household goods I may transport and store at Government expense?
§302-3.417Will I have to pay any income tax if my agency pays for extended storage of my household goods?
§302-3.418May my agency pay for property management services when I am authorized a TCS?
§302-3.419For what property may my agency pay property management services?
§302-3.420How long may my agency pay for property management services?
§302-3.421What are the income tax consequences if my agency pays for property management services?
Expenses Paid Upon Completion of Assignment or Upon Separation From Government Service
§302-3.422What expenses will my agency pay when I complete my TCS?
§302-3.423If I separate from Government service upon completion of my TCS, what relocation expenses will my agency pay upon my separation?
§302-3.424If I separate from Government service prior to completion of my TCS, what relocation expenses will my agency pay upon my separation?
§302-3.425If I have been authorized successive temporary changes of station and reassigned from one temporary official station to another, what expenses will my agency pay upon completion of my last assignment or my separation from Government service?
Permanent Assignment to Temporary Official Station
§302-3.426How is payment of my TCS expenses affected if I am permanently assigned to my temporary official station?
§302-3.427What relocation allowances may my agency pay when I am permanently assigned to my temporary official station?
§302-3.428If I am permanently assigned to my temporary official station, is there any limitation on the weight of household goods I may transport at Government expense to my official station?
§302-3.429Are there any relocation allowances my agency may not pay if I am permanently assigned to my temporary official station?
Subpart FAgency Responsibilities
§302-3.500What governing policies and procedures must we establish for paying a relocation allowance under this Part 302-3?
§302-3.501Must we establish any specific procedures for paying a relocation allowance to new appointees?
§302-3.502What factors should we consider in determining whether to authorize a TCS for a long-term assignment?
§302-3.503Must we require employees to sign a service agreement?
§302-3.504What information should we include in a service agreement?
§302-3.505How long must we require an employee to agree to the terms of a service agreement?
§302-3.506May we pay relocation expenses if the employee violates his/her service agreement?
§302-3.507Once we authorize relocation expenses for new appointees or student trainees what expenses must we pay?
§302-3.508What relocation expenses are not authorized for new appointees or student trainees?
Overseas Assignment and Return
§302-3.509What policies must we follow when appointing an employee to an overseas assignment?
§302-3.510When must we pay return travel for immediate family members?
§302-3.511What must we consider when determining return travel for immediate family member(s) for compassionate reasons prior to completion of the service agreement?
§302-3.512How many times are we required to pay for an employees return travel?
Overseas Tour Renewal Travel
§302-3.513May we allow a travel advance for tour renewal agreement travel?
§302-3.514Under what conditions must we pay for tour renewal agreement travel?
§302-3.515What special rules must we apply for reimbursement of tour renewal travel for employees stationed, assigned, appointed or transferred to/from Alaska or Hawaii?
SES Separation for Retirement
§302-3.516What must we do before issuing payment for SES separation-relocation travel?
§302-3.517May we issue travel advances for separation relocation?
Subchapter CPermanent Change of Station (PCS) Allowances for Subsistence and Transportation Expenses
Part 302-4Allowances for Subsistence and Transportation
§302-4.1What is a permanent change of station (PCS)?
§302-4.2Am I eligible for subsistence and transportation allowances for PCS travel under this part?
Subpart BTravel Expenses
§302-4.100What PCS travel expenses will my immediate family members receive?
§302-4.101Must my immediate family member(s) and I begin PCS travel at the old official station and end at the new official station?
Subpart CPer Diem
§302-4.200What per diem rate will I receive for en route relocation travel within CONUS?
§302-4.201How are my authorized en route travel days and per diem determined for relocation travel?
§302-4.202Are there any circumstances in which a per diem allowance for my immediate family members is not allowed?
Transferred Employees Only
§302-4.203How much per diem will my spouse or domestic partner receive if he/she accompanies me while I am performing PCS travel?
§302-4.204If my spouse or domestic partner does not accompany me but travels unaccompanied at a different time, what per diem rate will he/she receive?
§302-4.205If my spouse or domestic partner and I travel on the same days along the same general route by using more than one POV, is my spouse or domestic partner considered unaccompanied?
§302-4.206How much per diem will my immediate family receive?
Subpart DMileage Rates for Use of POV
§302-4.300What is the POV mileage rate for PCS travel?
§302-4.301Do the rates in §302-4.300 apply if I am performing overseas tour renewal agreement travel?
§302-4.302Are there circumstances that would allow me to receive a higher mileage rate OCONUS?
§302-4.303For relocation within the continental United States (CONUS), may I use the actual expense method of reimbursement instead of the POV mileage rate specified in §302-4.300?
§302-4.304For relocation outside the continental United States (OCONUS), may my agency allow actual expense reimbursement instead of the POV mileage rate for PCS travel?
Subpart EDaily Driving Distance Requirements
§302-4.400Will I be required to drive a minimum distance per day?
§302-4.401Are there exceptions to this daily minimum?
§302-4.402Will I be required to document the circumstances causing the delay?
§302-4.403Does this exception require authorization by my approving official?
Subpart FUse of More Than One POV
§302-4.500If I am authorized to use more than one POV, what are the allowances?
§302-4.501If I use an additional POV that was not authorized for PCS travel, will I be reimbursed for the additional POV?
Subpart GAdvance of Funds
§302-4.600May I request an advance of funds for per diem and mileage allowances for PCS travel?
Subpart HAgency Responsibilities
§302-4.700What governing policies must we establish for payment of allowances for subsistence and transportation expenses?
§302-4.701What PCS travel expenses must we pay?
§302-4.702What PCS travel expenses must we pay for the employees immediate family members?
§302-4.703How do we compute the per diem for an established minimum driving distance per day?
§302-4.704Must we require a minimum driving distance per day?
§302-4.705What are the allowances if the employee uses more POVs than authorized?
Part 302-5Allowance for Househunting Trip Expenses
Subpart AEmployees Allowance for Househunting Trip Expenses
§302-5.1What is a househunting trip?
§302-5.2What is the purpose of the househunting trip expenses allowance?
§302-5.3Am I eligible for a househunting trip expenses allowance?
§302-5.4Who is not eligible for a househunting trip expenses allowance?
§302-5.5Must my agency authorize payment of a househunting trip expenses allowance?
§302-5.6Under what circumstances will I receive a househunting trip expenses allowance?
§302-5.7Who may travel on a househunting trip at Government expense?
§302-5.8How many househunting trips may my agency authorize in connection with a particular transfer?
§302-5.9May my spouse and I perform separate househunting trips at Government expense?
§302-5.10How soon may I and/or my spouse begin a househunting trip?
§302-5.11Is there a time limit on the duration of a househunting trip?
§302-5.12When must my househunting trip be completed?
§302-5.13What methods may my agency use to reimburse me for househunting trip expenses?
§302-5.14What transportation expenses will my agency pay?
§302-5.15Must I document my househunting trip expenses to receive reimbursement?
§302-5.16May I receive an advance of funds for househunting trip expenses?
§302-5.17Am I in a duty status when I perform a househunting trip?
§302-5.18May I retain any balance left over from my househunting reimbursement if my lump sum is more than adequate to cover my househunting trip?
Subpart BAgency Responsibilities
§302-5.100How should we administer the househunting trip expenses allowance?
§302-5.101What governing policies must we establish for the househunting trip expenses allowance?
§302-5.102Under what circumstances may we authorize a househunting trip?
§302-5.103What modes of transportation may we authorize for a househunting trip?
§302-5.104What factors must we consider in determining whether to offer an employee the lump sum househunting trip subsistence expense reimbursement option?
Part 302-6Allowance for Temporary Quarters Subsistence Expenses
Subpart AGeneral Rules
§302-6.1What are temporary quarters?
§302-6.2What are temporary quarters subsistence expenses (TQSE)?
§302-6.3What is the purpose of the TQSE allowance?
§302-6.4Am I eligible for a TQSE allowance?
§302-6.5Who is not eligible for a TQSE allowance?
§302-6.6Must my agency authorize payment of a TQSE allowance?
§302-6.7Under what circumstances will I receive a TQSE allowance?
§302-6.8Who may occupy temporary quarters at Government expense?
§302-6.9Where may I/we occupy temporary quarters at Government expense?
§302-6.10May my immediate family and I occupy temporary quarters at different locations?
§302-6.11What methods may my agency use to reimburse me for TQSE?
§302-6.12Must I document my TQSE to receive reimbursement?
§302-6.13How soon may I/we begin occupying temporary quarters at Government expense?
§302-6.14How is my TQSE allowance affected if my temporary quarters become my permanent residence quarters?
§302-6.15May I receive an advance of funds for TQSE?
§302-6.16May I receive a TQSE allowance if I am receiving another subsistence expenses allowance?
§302-6.17Am I eligible for a TQSE allowance if I transfer to a foreign area?
§302-6.18May I be reimbursed for transportation expenses incurred while I am occupying temporary quarters?
Subpart BActual TQSE Method of Reimbursement
§302-6.100What am I paid under the actual TQSE reimbursement method?
§302-6.101May my agency reduce my TQSE allowance below the maximum allowable amount?
§302-6.102What is the applicable per diem rate under the actual TQSE reimbursement method?
§302-6.103What is the latest period for which actual TQSE reimbursement may begin?
§302-6.104How long may I be authorized to claim actual TQSE reimbursement?
§302-6.105What is a compelling reason warranting extension of my authorized period for claiming an actual TQSE reimbursement?
§302-6.106May I interrupt occupancy of temporary quarters?
§302-6.107What effect do partial days of temporary quarters occupancy have on my authorized period for claiming actual TQSE reimbursement?
§302-6.108When does my authorized period for claiming actual TQSE reimbursement end?
§302-6.109May the period for which I am authorized to claim actual TQSE reimbursement for myself be different from that of my immediate family?
§302-6.110What effect do partial days have on my actual TQSE reimbursement?
§302-6.111May I and/or my immediate family occupy temporary quarters longer than the period for which I am authorized to claim actual TQSE reimbursement?
Subpart CLump Sum Payment
§302-6.200What am I paid under the TQSE lump sum payment method?
§302-6.201How do I determine the amount of my TQSE lump sum payment?
§302-6.202Will I receive additional TQSE reimbursement if my TQSE lump sum payment is not adequate to cover my actual TQSE?
§302-6.203May I retain any balance left over from my TQSE lump sum payment if such payment is more than adequate?
§302-6.204Am I required to file a voucher after occupying temporary quarters if I selected the TQSE lump sum payment?
Subpart DAgency Responsibilities
§302-6.300How should we administer the TQSE allowance?
§302-6.301What governing policies must we establish for the TQSE allowance?
§302-6.302Under what circumstances may we authorize the TQSE allowance?
§302-6.303What factors should we consider in determining whether the TQSE allowance is actually necessary?
§302-6.304What factors should we consider in determining whether to offer an employee a lump sum payment option for TQSE?
§302-6.305Must we require transferees to sign a statement that TQSE will be incurred?
§302-6.306When must we make the lump sum TQSE payment to the transferee?
§302-6.307What factors should we consider in determining whether quarters are temporary?
Subchapter DTransportation and Storage of Property
Part 302-7TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS, PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT, (PBP&E) AND BAGGAGE ALLOWANCE
Subpart AGeneral Rules
§302-7.1Who is eligible for the transportation and temporary storage of household goods (HHG) at Government expense?
§302-7.2What is the maximum weight of HHG that may be transported or stored at Government expense?
§302-7.3May HHG be transported or stored in more than one lot?
§302-7.4Who pays for shipping professional books, papers, and equipment (PBP&E)?
§302-7.5What happens if the HHG shipment includes PBP&E, and it might exceed, or did exceed, the 18,000 pounds net weight allowance?
§302-7.6What are the authorized origin and destination points for the transportation of HHG and PBP&E.
§302-7.7May the origin and destination points be other than that prescribed in §302-7.6?
§302-7.8At what location can CONUS-to-CONUS or OCONUS-to-CONUS HHG shipments be temporarily stored?
§302-7.9What are the time limits for the temporary storage of authorized HHG shipments?
§302-7.10What are the reasons that would justify the additional storage beyond the initial 60 days CONUS and 90 days OCONUS limits?
§302-7.11Is property acquired en route eligible for transportation at Government expense?
§302-7.12What is the Government's liability for loss or damage to HHG?
§302-7.13What are the various methods of shipping HHG and how is the weight determined for each type of shipment?
§302-7.14What methods of transporting and paying for the movement of HHG, PBP&E and temporary storage are authorized?
§302-7.15Are there any disadvantages to using the commuted rate method for transporting HHG, PBP&E and temporary storage?
§302-7.16Must I use the methods selected by my agency for transportation and temporary storage of my HHG and PBP&E?
§302-7.17Is the maximum weight allowance for HHG and temporary storage limited when quarters are furnished or partly furnished by the Government OCONUS or upon return to CONUS?
§302-7.18May PBP&E be transported at Government expense upon returning to CONUS for separation from Government service, after completion of an OCONUS assignment?
§302-7.19Who is liable for any loss or damage to HHG incident to an authorized relocation?
§302-7.20Should I include items that are irreplaceable or of extremely high monetary or sentimental value in my HHG shipment?
§302-7.21If my HHG shipment includes an item for which a weight additive is assessed by the HHG carrier (e.g., boat, trailer, ultralight vehicle), am I responsible for payment?
Subpart BCommuted Rate
§302-7.100How are the charges of transporting HHG, and temporary storage calculated?
§302-7.101Where can the commuted rate schedules for the transportation of HHG, and temporary storage be found?
§302-7.102How is the mileage distance determined under the commuted rate method?
§302-7.103How are the charges calculated when a carrier charges a minimum weight, but the actual weight of HHG, PBP&E and temporary storage is less than the minimum weight charged?
§302-7.104What documentation must be provided for reimbursement?
§302-7.105May an advance of funds be authorized for transporting HHG and temporary storage?
§302-7.106What documentation is required to receive an advance under the commuted rate method?
§302-7.107May my HHG be temporarily stored at Government expense?
§302-7.108What temporary storage expenses will be reimbursed?
§302-7.109Are receipts required?
§302-7.110Is there a reimbursement limit?
Subpart CActual Expense Method
§302-7.200How are charges paid and who makes the arrangements for transporting HHG, PBP&E and temporary storage under the actual expense method?
§302-7.201Is temporary storage in excess of authorized limits and excess valuation of goods and services payable at Government expense?
Subpart DBaggage Allowance
§302-7.300When may I be authorized an unaccompanied air baggage (UAB) shipment?
§302-7.301Is my UAB shipment in addition to the 18,000 pounds net weight of the HHG weight allowance?
§302-7.302What is the maximum weight allowance for a UAB shipment?
§302-7.303When may my agency authorize the shipment of UAB by expedited means?
§302-7.304Who makes arrangements for transporting my UAB?
§302-7.305When must my agency ship my UAB?
Subpart EAgency Responsibilities
§302-7.400What policies and procedures must we establish for this subpart?
§302-7.401What method of transportation and payment should we authorize for shipment and temporary storage of HHG?
§302-7.402What method of transportation and payment should we authorize for shipment of PBP&E and UAB?
§302-7.403What guidelines must we follow when authorizing transportation of PBP&E as an administrative expense?
§302-7.404Are separate weight certificates required when HHG are shipped under the actual expense method and PBP&E are shipped as an administrative expense in the same lot?
§302-7.405How must we arrange and pay for transportation of HHG and UAB, if we have authorized actual expense for transportation?
Part 302-8Allowances for Extended Storage of Household Goods (HHG)
§302-8.1When may extended storage of HHG be authorized?
§302-8.2What is the purpose of extended storage?
§302-8.3How will I know when my agency has made a decision to authorize extended storage of my HHG?
§302-8.4May I receive an advance of funds for storage allowances covered by this part?
Subpart BExtended Storage During Assignment to Isolated Locations in the Continental United States (CONUS)
§302-8.100What is the policy for extended storage of HHG during assignment to isolated locations in CONUS?
§302-8.101What are the criteria for determining whether an official station is an isolated official station for purposes of this part?
§302-8.102Am I eligible for extended storage of HHG and personal effects?
§302-8.103Where may my HHG be stored?
§302-8.104What are the allowable costs for storage?
§302-8.105May I transport a portion of my HHG to the official station and store the remainder at Government expense?
§302-8.106May I change from temporary to extended storage?
§302-8.107May I change from storage at personal expense to extended storage at Government expense?
§302-8.108What is the authorized time period for extended storage of my HHG?
Subpart CExtended Storage During Assignment Outside the Continental United States (OCONUS)
§302-8.200Am I eligible for extended storage during assignment OCONUS?
§302-8.201Am I entitled to reimbursement for extended storage of HHG?
§302-8.202Do provisions for the place, choice, or type of storage, allowable costs, or partial storage during assignment OCONUS differ from those prescribed for storage during assignment to isolated locations in CONUS?
§302-8.203What is the authorized time period for extended storage of my HHG?
Subpart DStorage During School Recess for Department of Defense Overseas Dependents School (DoDDS) Teachers
§302-8.300Under what authority am I provided storage during school recess?
§302-8.301What obligations do I have if I do not report for service at the beginning of the next school year?
Subpart EAgency Responsibilities
§302-8.400What policies must we establish for the allowance for extended storage of HHG?
§302-8.401How should we administer the authorization and payment of extended storage of HHG?
§302-8.402May we allow the employee to determine options in the preference of his/her storage?
Part 302-9ALLOWANCES FOR TRANSPORTATION AND EMERGENCY OR TEMPORARY STORAGE OF A PRIVATELY OWNED VEHICLE
Subpart AGeneral Rules
§302-9.1What is a privately owned vehicle (POV)?
§302-9.2What is an official station for purposes of this part?
§302-9.3What is a post of duty for purposes of this part?
§302-9.4What are the purposes of the allowance for transportation of a POV?
§302-9.5What expenses may I be allowed for storage of a POV when on a permanent or temporary assignment?
§302-9.6What is the purpose of the allowance for emergency or temporary storage of a POV?
§302-9.7What POV transportation and emergency or temporary storage may my agency authorize at Government expense?
§302-9.8Must my agency authorize transportation or emergency or temporary storage of my POV?
§302-9.9What type of POV may I be authorized to transport, and if necessary, store under emergency or temporary circumstances?
§302-9.10For what transportation expenses will my agency pay?
§302-9.11For what POV emergency or temporary storage expenses will my agency pay?
§302-9.12May I receive an advance of funds for transportation and emergency or temporary storage of my POV?
§302-9.13May my agency determine that driving my POV is more advantageous and limit my reimbursement to what it would cost to drive my POV?
§302-9.100Who is eligible for transportation of a POV to a post of duty?
§302-9.101In what situations may my agency authorize transportation of a POV to my post of duty?
§302-9.102How many POV's may I transport to a post of duty?
§302-9.103Do I have to ship my POV to my actual post of duty?
§302-9.104What may I do if there is no port or terminal at the point of origin and/or destination?
POV Transportation at Time of Assignment
§302-9.140Under what specific conditions may my agency authorize transportation of a POV to my post of duty upon my assignment to that post of duty?
§302-9.141What is the authorized point of origin when I transport a POV to my post of duty?
§302-9.142What will I be reimbursed if I transport a POV from a point of origin that is different from the authorized point of origin?
§302-9.143When I am authorized to transport a POV, may I have the manufacturer or the manufacturer's agent transport a new POV from the factory or other shipping point directly to my post of duty?
POV Transportation Subsequent to the Time of Assignment
§302-9.170Under what specific conditions may my agency authorize transportation of a POV to my post of duty subsequent to the time of my assignment to that post?
§302-9.171If circumstances warrant an authorization to transport a POV to my post of duty after my assignment to the post of duty, must I sign a new service agreement?
§302-9.172Under what conditions may my agency authorize transportation of a replacement POV to my post of duty?
§302-9.173How many replacement POV's may my agency authorize me to transport to my post of duty at Government expense?
§302-9.174What is the authorized point of origin when I transport a POV, including a replacement POV, to my post of duty subsequent to the time of my assignment to that post of duty?
§302-9.175When I am authorized to transport a POV, including a replacement POV, to my post of duty subsequent to the time of my assignment to that post of duty, may I have the manufacturer or the manufacturer's agent transport a new POV from the factory or other shipping point directly to my post of duty?
Subpart CReturn Transportation of a POV From a Post of Duty
§302-9.200When am I eligible for return transportation of a POV from my post of duty?
§302-9.201In what situations will my agency pay to transport a POV from my post of duty?
§302-9.202When do I become entitled to return transportation of my POV from my post of duty to an authorized destination?
§302-9.203Is there any circumstance under which I may be authorized to transport my POV from a post of duty before completing my service agreement?
§302-9.204What is the authorized point of origin when I transport my POV from my post of duty?
§302-9.205What is the authorized destination of a POV transported under this subpart?
§302-9.206What should I do if there is no port or terminal at my authorized point of origin or authorized destination when I transport a POV from my post of duty?
§302-9.207What will I be reimbursed if I transport my POV from a point of origin or to a destination that is different from my authorized origin or destination?
§302-9.208If I retain my POV at my post of duty after conditions change to make use of the POV no longer in the best interest of the Government, may I transport it at Government expense from the post of duty at a later date?
§302-9.209Under what conditions may my agency authorize me to transport from my post of duty a replacement POV purchased at that post of duty?
Subpart DTransportation of a POV Within the Continental United States (CONUS)
§302-9.300When am I eligible for transportation of my POV within CONUS at Government expense?
§302-9.301Under what conditions may my agency authorize transportation of my POV within CONUS?
§302-9.302How many POVs may I be authorized to transport within CONUS?
§302-9.303If I am authorized to transport my POV within CONUS, where must the transportation originate?
§302-9.304If I am authorized to transport my POV within CONUS, what must the destination be?
Subpart EEmergency Storage of a POV
§302-9.400When am I eligible for emergency storage of my POV?
§302-9.401Where may I store my POV if I receive notice to evacuate my immediate family and/or household goods from my post of duty?
Subpart FTemporary Storage of a POV
§302-9.500When am I eligible for temporary storage of a POV?
§302-9.501How many POVs will be eligible for storage and for how long will my agency authorize the storage?
§302-9.502What expenses may my agency authorize for temporary storage of my POV?
Subpart GAgency Responsibilities
§302-9.600What means of transportation may we authorize for POV's?
§302-9.601How many POV's may we authorize for transportation at Government expense?
§302-9.602How should we administer the allowances for transportation and emergency storage of a POV?
§302-9.603What governing policies must we establish for the allowances for transportation and emergency storage of a POV?
§302-9.604Under what condition may we authorize transportation of a POV to a post of duty?
§302-9.605What factors must we consider in deciding whether to authorize transportation of a POV to a post of duty?
§302-9.606What must we consider in determining whether transportation of a POV within CONUS is cost effective?
Part 302-10Allowances for Transportation of Mobile Homes and Boats Used as a Primary Residence
Subpart AEligibility and Limitations
§302-10.1May I be reimbursed for transporting my mobile home instead of an HHG shipment?
§302-10.2Are there any eligibility requirements?
§302-10.3What is the maximum amount my agency may authorize me to receive for transporting a mobile home?
§302-10.4Are there any geographic limitations for transportation of a mobile home?
§302-10.5May I transport a mobile home over water?
§302-10.6Are the allowances for transporting a mobile home in addition to the allowances for per diem, mileage, and transportation expenses, for me and my immediate family member(s)?
Subpart BComputation of Distance
§302-10.100What distance will my agency allow for points of origin and destination within CONUS and Alaska?
§302-10.101Must I furnish actual odometer readings on the travel claim?
Subpart CComputation of Allowances
§302-10.200What costs are allowable when a commercial carrier transports my mobile home overland or over water?
§302-10.201What is the mileage allowance when you transport a mobile home overland by a POV?
§302-10.202Am I entitled to any other allowances when I transport my mobile home by POV?
§302-10.203What are my allowances when a mobile home is transported partly by commercial carrier and partly by POV?
§302-10.204What costs are allowed for preparing a mobile home for shipment?
§302-10.205Are there any costs for preparation that are not allowed?
§302-10.206May my agency assume direct responsibility for the costs of preparing and transporting my mobile home?
§302-10.207Am I responsible for excess or non-allowable charges?
Subpart DAdvance of Funds
§302-10.300May I receive an advance of funds when a commercial carrier transports the mobile home?
§302-10.301May I receive an advance of funds when payment is made directly to the carrier by my agency?
Subpart EAgency Responsibilities
§302-10.400What policies must we establish for authorizing transportation of a mobile home?
§302-10.401Are the allowances for transporting a mobile home in addition to the allowances for per diem, mileage, and transportation expenses, for an employee and immediate family member(s)?
§302-10.402What costs must we pay a commercial carrier for transporting a mobile home?
§302-10.403What costs must we allow for preparing a mobile home for shipment?
Subchapter EResidence Transaction Allowances
Part 302-11Allowances for Expenses Incurred in Connection With Residence Transactions
Subpart AGeneral Rules
§302-11.1What is the purpose of an allowance for expenses incurred in connection with residence transactions?
§302-11.2Am I eligible to receive an allowance for expenses incurred in connection with my residence transactions?
§302-11.3Must I sign a service agreement before receiving residence transaction allowances?
§302-11.4Who is not eligible to receive an allowance for expenses incurred in connection with residence transactions?
§302-11.5To be reimbursed for expenses incurred in my residence transactions, must I occupy the residence at the time I am notified of my transfer?
§302-11.6For which expenses will I be reimbursed if I qualify for a residence transaction expense allowance?
§302-11.7When are expenses for my settlement of an unexpired lease reimbursable?
§302-11.8Must I sell a residence at the old official station to be eligible to purchase a residence at the new official station?
§302-11.21How long do I have to submit my claim for reimbursement of expenses incurred in connection with my residence transactions?
§302-11.22May the 1-year time limitation be extended by my agency?
§302-11.23When must I request to have my initial time period extended?
Subpart BTitle Requirements
§302-11.100For which residence may I receive reimbursement for under this subpart?
§302-11.101Must the title to the property for which I am requesting an allowance for residence transactions be in my name?
§302-11.102How will the Government determine who holds title to my property?
§302-11.103How will I be reimbursed if I or a member of my immediate family do not hold full title to the property for which I am requesting reimbursement?
§302-11.104When must I and/or a member(s) of my immediate family have acquired title interest in my residence to be eligible for the allowance for expenses incurred in connection with the sale of my residence?
§302-11.105How is it determined if I hold equitable title interest in my residence?
§302-11.106What is an accommodation party?
Subpart CReimbursable Expenses
§302-11.200What residence transaction expenses will my agency pay?
§302-11.201When may my reimbursement for loan assumption fees or other similar fees exceed the 1 percent as specified in §302-11.200(f)(2)?
§302-11.202What residence transaction expenses will my agency not pay?
Subpart DRequest for Reimbursement
§302-11.300Is there a limit on how much my agency will reimburse me for residence transactions?
§302-11.301How must I request reimbursement for the expenses I incur for my residence transactions?
§302-11.302What documentation must I submit to my agency to request reimbursement for the sale of a former residence or the purchase of a new one?
§302-11.303Will the Government reimburse me for expenses incurred in connection with my residence transactions that are paid by someone other than me or a member of my immediate family?
§302-11.304Will my agency reimburse me for losses due to market conditions or prices at the old and new official station?
§302-11.305Will I receive reimbursement for any residence transaction expenses incurred prior to being officially notified of my transfer?
§302-11.306How can I know if my expenses are reasonable and will be reimbursed by the Government?
§302-11.307May I receive an advance of funds for my residence transaction expenses?
§302-11.308How much will I receive for reimbursement when I purchase or sell land in excess of what reasonably relates to the residence site?
§302-11.309What residence transaction expense are reimbursable if an employee violates the terms of his/her service agreement?
Settlement of Unexpired Lease
§302-11.320How must I request reimbursement for settlement of an unexpired lease?
§302-11.321How will I be reimbursed when I share a lease with someone else?
Subpart EAgency Responsibilities
§302-11.400What policies and procedures must we establish?
§302-11.401Under what conditions may we authorize or approve a residence transaction expense allowance?
§302-11.402Who is not eligible to receive residence transaction expense allowances?
§302-11.403What policies must we establish before accepting documentation from an employee for reimbursement of residence transaction expenses?
§302-11.404What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?
§302-11.405Which agency must review and approve the employee's application when the employee transfers between agencies?
§302-11.406How must we administer an employee's claim?
§302-11.407What documentation must we require the employee to submit before paying residence transaction expenses?
§302-11.420How long can we authorize an extension for completion of the sale and purchase or lease termination transactions?
§302-11.421What must we consider when authorizing an extension of time limitation?
§302-11.430When must we reimburse an employee for expenses incurred due to settlement of an unexpired lease?
§302-11.431How must we require an employee to request reimbursement for expenses of an unexpired lease settlement?
§302-11.440How must we determine who holds title to property for reimbursement purposes?
§302-11.441How must we determine if an employee holds equitable title interest in his/her property?
Request for Reimbursements
§302-11.450May we advance an employee funds for expenses incurred in connection with residence transactions?
§302-11.451What is the maximum amount that we may reimburse for the sale or purchase of an employee's residence?
Part 302-12Use of a Relocation Services Company
Subpart AEmployee's Use of a Relocation Services Company
§302-12.1Who determines if I may use a RSC?
§302-12.2Under what conditons may I participate in my agencys homesale program?
§302-12.3Am I required to participate in homesale counseling?
§302-12.4To what terms of the RSC contract am I required to agree?
§302-12.5For what relocation services expenses will my agency pay?
§302-12.6If I use a contracted-for relocation service that is a substitute for reimbursable relocation allowance, will I be reimbursed for the relocation allowance as well?
§302-12.7What expenses will my agency pay if I use a relocation services company to ship household goods in excess of the maximum weight allowance?
§302-12.8What expenses will my agency pay if I use a relocation services company to sell or purchase a residence for which I and/or a member(s) of my immediate family do not have full title?
§302-12.9If my agency authorizes me to enter a homesale program, must I accept a buyout offer from the relocation services company?
§302-12.10What are the income tax consequences if I use a relocation services company?
Subpart BAgency's Use of a Relocation Services Company
§302-12.100What are relocation services?:
§302-12.101May we enter into a contract with a relocation services company for the company to provide relocation services?
§302-12.102What contracted relocation services may we provide at Government expense?
§302-12.103May we separately contract for each type of relocation service?
§302-12.104What is the purpose of contracting for relocation services?
§302-12.105Must we have a contract with a RSC that includes a comprehensive homesale program?
§302-12.106What rules must we follow when contracting for a comprehensive homesale program?
§302-12.109May we require employees to participate in counseling before listing their homes?
§302-12.111May we require an employee to use a real estate broker specified by the RSC?
§302-12.112May we require an employee to use a mortgage service provider specified by the RSC?
§302-12.113What must we do when planning, establishing, and administering a RSC contract?
§302-12.114What policies must we establish when offering our employees the services of a RSC?
§302-12.115What are the income tax consequences that we must consider when offering relocation services?
§302-12.116What must we consider in deciding whether to use the fixed-fee or cost-reimbursable contracting method?
§302-12.117May we take title to an employee's residence?
§302-12.118Under a homesale program, may we establish a maximum home value above which we will not pay for homesale services?
§302-12.119Under a homesale program, may we pay an employee for losses he/she incurs on the sale of a residence?
§302-12.120May we require an employee to use a mortgage service provider specified by the RSC?
§302-12.121May we use a relocation services contract for services which we are contractually bound to obtain under another travel services contract?
Part 302-14Home Marketing Incentive Payments
Subpart APayment of Incentive to the Employee
§302-14.1What is a homesale program?
§302-14.2What is the purpose of a home marketing incentive payment?
§302-14.3Am I eligible to receive a home marketing incentive payment?
§302-14.4Must my agency pay me a home marketing incentive?
§302-14.5Under what circumstances will I receive a home marketing incentive payment?
§302-14.6How much may my agency pay me for a home marketing incentive?
§302-14.7Are there tax consequences when I receive a home marketing incentive payment?
Subpart BAgency Responsibilities
§302-14.100How should we administer our home marketing incentive payment program?
§302-14.101What policies must we establish to govern our home marketing incentive payment program?
§302-14.102What factors should we consider in determining whether to establish a home marketing incentive payment program?
§302-14.103What factors should we consider in determining the amount of a home marketing incentive payment?
Part 302-15Allowance for Property Management Services
Subpart AGeneral Rules for the Employee
§302-15.1What are property management services?
§302-15.2What are the purposes of the property management services allowance?
§302-15.3Am I eligible for payment for property management services under this part?
§302-15.4Who is not eligible for payment for property management services?
§302-15.5Is my agency required to authorize payment for property management services?
§302-15.6Under what circumstances may my agency authorize payment under this part?
§302-15.7For what property may my agency authorize payment under this part?
§302-15.8When my agency authorizes payment for me under this part, am I obligated to use such services, or may I elect instead to sell my residence at Government expense?
§302-15.9Must I repay property management expenses my agency paid under this part if I elect to sell my former residence in the United States at Government expense when I am transferred from my current foreign post of duty to an official station in the United States other than the one I left?
§302-15.10How long may my agency pay under this part?
§302-15.11If my agency authorized, and I elected to receive, payment for property management expenses, may I later elect to sell my residence at Government expense?
§302-15.12If my agency is paying for property management services under this part, and my service agreement expires, what must I do to ensure that payment for property management services continues?
§302-15.13What are the income tax consequences when my agency pays for my property management services?
Subpart BAgency Responsibilities
§302-15.70What governing policies must we establish for the allowance for property management services?
Subchapter FMiscellaneous Allowances
Part 302-16Allowance for Miscellaneous Expenses
§302-16.1What is the purpose of the miscellaneous expenses allowance (MEA)?
§302-16.2What are miscellaneous expenses?
§302-16.3Who is and is not eligible for a MEA?
§302-16.4Must my agency authorize payment of a MEA?
Subpart BEmployees Allowance for Miscellaneous Expenses
§302-16.100How will I receive the MEA?
§302-16.101May I receive an advance of funds for MEA?
§302-16.102What amount may my agency reimburse me for miscellaneous expenses?
§302-16.103May I claim an amount in excess of that prescribed §302-16.102?
§302-16.104Must I document my miscellaneous expenses to receive reimbursement?
§302-16.105What standard of care must I use in incurring miscellaneous expenses?
Subpart CAgency Responsibilities
§302-16.200What governing policies must we establish for MEA?
§302-16.201How should we administer the authorization and payment of miscellaneous expenses?
§302-16.202Are there any restrictions to the types of costs we may cover?
§302-16.203What are examples of types of costs not covered by the MEA?
Part 302-17Taxes on Relocation Expenses
§302-17.1What special terms apply to this Part?
§302-17.2Why does relocation affect personal income taxes?
§302-17.3What is the Government's objective in reimbursing the additional income taxes incurred as a result of a relocation?
§302-17.4Why is the reimbursement for substantially all, and not exactly all, of the additional income taxes incurred as a result of a relocation?
§302-17.5Who is eligible for the WTA and for RITA?
§302-17.6Who is not eligible for the WTA and the RITA?
§302-17.7Is there any circumstance under which the WTA and the RITA are not paid even though I would otherwise be eligible?
§302-17.8What limitations and Federal income tax treatments apply to various relocation reimbursements?
§302-17.9Who is responsible for knowing which relocation expenses are taxable and which expenses are nontaxable?
§302-17.10Which expenses should I report on my state tax returns if I am required to file returns in two different states?
§302-17.11When is an expense considered completed in a specific tax year?
§302-17.12Where can I find additional information and guidance on WTA and RITA?
§302-17.13How are taxes on extended TDY benefits and taxes on relocation allowances related?
Subpart BThe Withholding Tax Allowance (WTA)
§302-17.20What is the purpose of the WTA?
§302-17.21What relocation expenses does the WTA cover?
§302-17.22What relocation expenses does the WTA not cover?
§302-17.23What are the procedures for my WTA?
§302-17.24How does my agency compute my WTA?
Subpart CThe Relocation Income Tax Allowance (RITA)
§302-17.31What are the procedures for calculation and payment of my RITA?
§302-17.32Who chooses the one-year or two-year process?
§302-17.33May I ask my agency to recalculate my RITA?
Subpart DThe Combined Marginal Tax Rate (CMTR)
§302-17.41Is there any difference in the procedures for calculating the CMTR, depending on whether my agency chooses the one-year or two-year RITA process?
§302-17.42Which state marginal tax rate(s) does my agency use to calculate the CMTR if I incur tax liability in more than one state, and how does this affect my RITA and my state tax return(s)?
§302-17.43What local marginal tax rate(s) does my agency use?
§302-17.44What if I incur income tax liability to the Commonwealth of Puerto Rico?
§302-17.45What if I incur income tax liability to the Commonwealth of the Northern Mariana Islands or any other territory or possession of the United States?
Subpart ESpecial Procedure if a State Treats an Expense as Taxable even though it is Nontaxable under the Federal IRC
§302-17.46What does my agency do if a state treats an expense as taxable even though it is nontaxable under the Federal IRC?
Subpart FThe One-Year RITA Process
§302-17.51When should I file my Statement of Income and Tax Filing Status under the one-year process?
§302-17.52When should I file an amended Statement of Income and Tax Filing Status under the one-year process?
§302-17.53What happens if I do not file and amend the Statement of Income and Tax Filing Status in a timely manner?
§302-17.54How does my agency calculate my RITA under the one-year process?
§302-17.55What does my agency do once it has calculated my RITA under the one-year process?
§302-17.56What do I do, under the one-year process, once my agency has provided my W-2(s)?
Subpart GThe Two-Year RITA Process
§302-17.61Is the WTA optional under the two-year process?
§302-17.62What information do I put on my tax returns for Year 1 under the two-year process?
§302-17.63What information should I provide to my agency to make the RITA calculation possible under the two-year process?
§302-17.64When should I file my Statement of Income and Tax Filing Status and RITA claim under the two-year process?
§302-17.65What happens if I do not file the Statement of Income and Tax Filing Status in a timely manner?
§302-17.66How do I claim my RITA under the two-year process?
§302-17.67How does my agency calculate my RITA under the two-year process?
§302-17.68What does my agency do once it has calculated my RITA under the two-year process?
§302-17.69How do I pay taxes on my RITA under the two-year process?
Subpart HAgency Responsibilities
§302-17.100May we use a relocation services provider to comply with the requirements of this part?
§302-17.101What are our responsibilities with regard to taxes on relocation expenses?
§302-17.102What happens if an employee fails to file and/or amend a Statement of Income and Tax Filing Status prior to the required date?
§302-17.103What are the advantages of choosing a 1-year or a 2-year RITA process?
Privacy and Security
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