Additional resources that can help you properly use GSA Schedules include:
- The GSA Schedules Program Information page. Dig deeper to find info on Contractor Teaming Arrangements, price reductions, and small business utilization.
- Have general questions about ordering from Schedules? Check out Ordering From Schedules for Federal Agency Customers.
- The MAS Desk Reference Guide [PDF - 669 KB] is an excellent resource to help you understand all the ins and outs of the MAS program.
- There are several key rules that guide Schedule usage including:
8.4 Federal Supply Schedules
37.104 Personal Services
52.216-19 Order Limitations [PDF - 2 KB]
- Read these Frequently Asked Questions about Schedules for more information.
Purchases can be made through eBuy and GSA Advantage!, or by issuing an RFI or RFQ. Generally the ordering process below, shown for illustrative purposes, should be followed, however you should also comply with your organization's acquisition rules.
- Perform a requirements analysis and then follow the ordering process outlined below however bear in mind that the ordering process may vary based on whether or not a Statement of Work (SOW) is required.
- Ordering Procedures for Supplies and Services not requiring a SOW. As described in the Federal Acquisition Regulation (FAR), these procedures apply to fixed-price service work.
- Ordering Procedures for Services requiring a SOW. Also described in the FAR, these procedures pertain to services priced at hourly rates.
- Perform market research using the tools below:
- The Acquisition Gateway is an excellent place to start market research. The Acquisition Gateway is an online platform that offers expert advice, resources, data, and decision-support tools to help federal acquisition professionals find assistance through each step of the acquisition lifecycle, leading to successful procurement outcomes. The Professional Services Hallway, one of 10 on the Acquisition Gateway, includes expert articles, digital tools such as a Solutions Finder and Statement of Work Library, historical transactional pricing data and transactional platforms where government buyers can go to make purchases.
- GSA Advantage!® can help you find technology products and services. Browse industry partners’ catalogs or their price lists, which will offer details such as delivery area, environmental attributes, and warranties.
- GSA eLibrary can help you review an industry partner's solicitation, terms and conditions, clauses, socioeconomic status, and EPLS status. It can also help you find a source within a particular geographic location. GSA eLibrary is the official online resource for complete GSA and VA Schedules contract award information.
- Follow the eBuy template, which will guide you through issuing an RFI or RFQ, and help you submit it to vendors. RFQs can be issued to contractors by Special Item Number (SIN) or solution set (e.g., financial and business solutions), including contractors awarded complementary SINs (e.g., IT, HR, and energy-management services) under PSS. Click here for the official PSS SIN Table [DOCX - 92 KB] .
- Evaluate the responses you receive. For an RFI, evaluate to determine if vendors exist to move into an RFQ state. For an RFQ, evaluate the quote. Use GSA eLibrary to investigate the industry partners and research their detailed contract information. To access PSS, visit GSA’s eLibrary and select “00CORP” in the “Quick Search” dropdown box on the right-hand side of the page. Once you’ve decided which services you need, you can use GSA’s eBuy to electronically post and receive quotations in a secure environment. See this list of companies that migrated from the former seven Schedules to the single PSS.
- Make the award - usually through paperless contracting systems such as SPS, ConWrite, and other eProcurement tools.