Driver Responsibilities

All GSA Fleet vehicle operators are responsible for the vehicle's proper use, maintenance, and protection. Abiding by the following guidelines will help GSA keep costs down and provide needed services.

Driver Do's and Don'ts


  • Safeguard the vehicle, charge card and keys against damage, theft, or misuse. Your agency is financially responsible for any losses, including, but not limited to:
    • Vehicle theft;
    • Acts of nature;
    • Pilferage;
    • Charge card misuse;
    • Vandalism;
    • Parking lot damages; and
    • Damages beyond normal wear and tear. Fleet card misuse resulting from a failure to safeguard the Fleet card will incur liability to the leasing agency.
  • Obey all traffic laws. Traffic or parking violations are the personal responsibility of the driver.
  • Park the vehicle in a secure facility when possible. Any parking and storage expenses are the responsibility of the agency.
  • Lock all doors, set the parking brake, and carry the keys and charge card with you when leaving the vehicle unattended.
  • Turn in keys and the charge card when returning the vehicle to your agency point of contact or GSA.
  • Report lost, damaged, or stolen charge cards and/or license plates to your Fleet Service Representative (FSR) immediately! Upon receipt of your lost tag report, your FSR will forward your report to the Department of Homeland Security.
  • Immediately report vehicle theft to:
    • Local law enforcement;
    • Your FSR (GSA will notify the Department of Homeland Security); and
    • Your supervisor.
  • Utilize your leased vehicle’s roadside assistance programs to save the government money for services such as:
    • Break down towing;
    • Lockout services; and
    • Vehicle jump starting.
  • Follow GSA’s preventative maintenance schedule and not merchant recommendations.
  • Let GSA Fleet know if you have concerns about a merchant at .

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  • Use the vehicle for activities outside of your agency's mission including private business or personal errands. Reported incidents of misuse can result in disciplinary actions against you, the driver -- Federal Management Regulation (FMR) 102-34.200.
  • Transport members of your;
    • Family;
    • Personal friends; or
    • Non-government employees in the vehicle outside of your agency’s mission; or
    • Without specific permission from the head of your agency or his or her designee.
  • Use the vehicle for transportation to or from work or park it at your residence without valid written authorization, as required by FMR 102-34.225.
  • Smoke. Smoking is prohibited in GSA Fleet vehicles.
  • Executive Order 13513 prohibits texting while driving a government vehicle. It is also banned for all drivers in 44 states and the District of Columbia as of December 2014.
  • Use of hand-held cell phones is banned for all drivers in CA, CT, DC, DE, HI, IL, MD, NH, NJ, NY, NV, OR, VT, WA, WV, Puerto Rico, Guam, and the US Virgin Islands.

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print Share Icon Last Reviewed 2018-02-20