Order-Level Materials (OLMs)

OLMs are supplies and/or services acquired in direct support of an individual task or delivery order placed against a Schedule contract or BPA when the supplies or services are not known at the time of award.

Why are OLMs needed?

  • Adding non-Schedule supplies/services to task and delivery orders using FAR 8.402(f) “open market” procedures can be cumbersome.
  • OLMs provide an easier way to obtain supplies/services necessary to support task and delivery orders issued against GSA Schedules.
  • OLMs reduce administrative costs related to contract duplication.
  • OLMs reduce transaction costs by eliminating the need to award additional contracts for ancillary work or materials.

This authority allows buyers the flexibility to easily acquire OLMs, creating consistency between the Schedules program and other established indefinite-delivery/indefinite-quantity (IDIQ) contracts.

On January 24, 2018, GSA issued a final rule amending the General Services Administration Acquisition Regulation (GSAR) to incorporate Order-Level Materials (OLMs) into the Schedules Program. In accordance with its authority under FAR 8.403(b), GSA established special ordering procedures for the inclusion of OLMs under specific designated Schedules-see below.

The special ordering procedures are contained in GSAR clause 552.538-82 Special Ordering Procedures for the Acquisition of Order-Level Materials, which may be incorporated into contracts under OLM-authorized Schedules. This clause, along with a dedicated Special Item Number (SIN) for Order-Level Materials, allows ordering activities to include OLMs in Schedule orders.

Under designated OLM Schedules, a contractor is authorized to quote OLMs only if the Order-Level Materials SIN is awarded under its contract. Orders that include OLMs must be placed in accordance with the Special Ordering Procedures for the Acquisition of Order-Level Materials detailed in GSAR clause 552.538-82. It is important to remember:

  • Prices for OLMs are not established in the Schedule contract or BPA.
  • OLMs are established and acquired at the order level, and the ordering activity contracting officer is responsible for making the determination that prices for all OLMs are fair and reasonable.

OLMs are currently authorized under the following Schedules:

List of schedules that can currently use OLM rule change

The GSA Senior Procurement Executive may expand the authorized Schedule list in the future.

Still have questions? We’re here to help. Please contact us at olmquestions@gsa.gov.

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