U.S. General Services Administration
Requirements after getting a MAS contract
This checklist is a tool to help you stay compliant with key Multiple Award Schedule contract terms and conditions and does not limit or otherwise modify your responsibility to comply with all terms and conditions of your MAS contract. If ambiguities arise between this checklist and the terms and conditions of your MAS contract, the terms and conditions incorporated into your MAS contract will prevail.
A GSA representative (known as an industrial operations analyst) assigned to you after award will work with you during the contract term to help you remain compliant. Your contract terms and conditions can only change through a modification to the contract.
Don’t forget to market your MAS contract.
Find helpful resources for MAS sellers that can support you at every stage of your journey, whether you are a prospective or current seller.
Required actions following contract award
| Action | Timeline | Clause |
|---|---|---|
| Get familiar with the Vendor Support Center and register your MAS contract. | Immediately | None |
| If you already hold an MAS contract, update your VSC user profile. | Immediately | None |
| Review the Contractor Start-up Kit on the VSC site to learn how to upload your awarded price list to GSA Advantage. | Immediately | 552.238-88 GSA Advantage |
Submit your electronic contract data for publication on GSA Advantage. You can upload your electronic catalog to GSA Advantage using the Schedule Input Program. Note: If you receive notification that you are FAS Catalog Platform, or FCP, eligible, you should take the steps to transition to FCP as soon as possible. When you transition to FCP, you will not need to use SIP or EDI to manage catalog updates. | 30 calendar days after contract award | I-FSS-600 [PDF] Contract Price List |
| Register for a FAS ID to access the FAS Sales Reporting Portal and determine whether your contract was awarded with transactional data reporting (552.238-80 Alternate I - applies to TDR contracts) or without TDR requirements (552.238-80 - applies to non-TDR contracts). | 15 days before the end of the first sales reporting period | 552.238-80 Industrial Funding Fee and Sales Reporting |
| Federal, state, local, tribal governments and other eligible buyers are authorized to use our products, services, and solutions. You must accept all orders from buyers within the executive branch of the federal government that fall between the minimum and maximum order limits specified in each MAS contract. We encourage you to accept orders from agencies and activities outside the executive branch, although you are not required to do so. | If you want to reject orders from outside the executive branch, you must return the order to the ordering activity within five working days. | 552.238-113 Scope of Contract |
| For orders that propose payment by the governmentwide commercial purchase card, you must advise the ordering activity within 24 hours after receipt of the order. If you fail to return the order or advise the ordering activity within the specified time frames, buyers consider the order to be accepted and all provisions of the MAS contract apply. | Within 24 hours after receipt of the order | 552.238-113 Scope of Contract |
| You must achieve $100,000 in sales within the first five years and $125,000 each five-year period thereafter. Your efforts to market your MAS contract generate your sales. Use tools such as SAM.gov and eBuy to proactively pursue opportunities. | First five years and every five years thereafter | GSAR clause 552.238-79 cancellation |
Required actions for modifications
| Action | Timeline | Clause |
|---|---|---|
| Review the modification and mass modification guidance page for instructions and required templates for submitting your modification requests, including the Modification price proposal template for services and training [XLSX - 470 KB] and Modification price proposal template for products [XLSX - 432 KB]. | Before you submit a modification request | 552.238-82 Modifications (Federal Supply Schedules) |
| When a mass modification incorporates a revised index of wage determinations, you must request any increase/decrease claimed under FAR 52.222-43. | Within 30 calendar days. See the Mass Mods portal for due date of any pending Mass Modifications. | FAR 52.222-43 |
Submit electronic contract data for publication on GSA Advantage. You can upload your electronic catalog to GSA Advantage using the Schedule Input Program. Note: If you receive notification that you are FAS Catalog Platform, or FCP, eligible, you should take the steps to transition to FCP as soon as possible. When you transition to FCP, you will not need to use SIP or EDI to manage catalog updates. | 30 days after any contract modification that changes the contents of your GSA Advantage catalog file | 552.238-82 Modifications (Federal Supply Schedules) |
Required actions for options
| Action | Timeline | Clause |
|---|---|---|
| Submit your response to the system-generated contractor notification letter via eMod. | 165 days prior to your contract end date | 552.238-116 Option to Extend the Term of the FSS Contract |
Submit electronic contract data for publication on GSA Advantage. You can upload your electronic catalog to GSA Advantage using the Schedule Input Program. Note: If you receive notification that you are FAS Catalog Platform, or FCP, eligible, you should take the steps to transition to FCP as soon as possible. When you transition to FCP, you will not need to use SIP or EDI to manage catalog updates. | 30 days after option exercise | 552.238-88 GSA Advantage |
Required actions for clauses mandating compliance within set timeframes
| Action | Timeline | Clause |
|---|---|---|
| Track all sales made through your MAS contract by special item number. Properly remit your industrial funding fee and sales data using the FAS sales reporting portal. SINs eligible for transactional data reporting have different reporting requirements. | 30 days following completion of each reporting quarter or month | 552.238-80 Industrial Funding Fee and Sales Reporting |
| Report all price reductions subject to this clause to your contracting officer. | 15 days after effective date of price reduction | 552.238-81 Price Reductions |
| When applicable, report first-tier subcontractor information via FSRS.gov. | See clause | 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards |
| You may need to report the compensation of your top executives as part of your annual registration in SAM.gov. See the clause to find out the conditions that trigger the requirement. | See clause | 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards |
| Update information in the Federal Awardee Performance and Integrity Information System by posting the required information in the SAM database. | Semi-annually throughout the life of this contract | 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters |
| Communicate CAGE code changes to your contracting officer. | 30 days after the change | 52.204-18 Commercial and Government Entity Code Maintenance. |
| Contractors undergoing a novation or change-of-name agreement must notify your contracting officer. | 30 days after the change | Subpart 42.12 Novation and Change-of-Name Agreements. |
| Maintain a current, accurate, and complete SAM.gov profile and have an active registration in SAM through final payment of this contract. | Annually | 52.204-7 System for Award Management 552.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (FAR Deviation) |
| Submit information regarding services performed during the previous fiscal year via SAM.gov. | Annually by October 31 | 52.204-15 Service Contract Reporting Requirements for Indefinite Delivery Contracts |
| Provide written notice to your contracting officer within five business days of becoming an inverted domestic corporation or a subsidiary of an inverted domestic corporation. | Five business days | 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations |
| If your business size changed, re-represent business size in SAM.gov prior to option exercise and within a specified period of time after executing a novation agreement or merger/acquisition that does not require a novation. | See clause | 52.219-28 Post-Award Small Business Program Re-representation |
| “Other than small” contractors shall submit reports documenting subcontracting performance under this contract at ESRS.gov. | See clause | 52.219-9 Small Business Subcontracting Plan |
| Enroll in the E-Verify program and verify the employment eligibility of employees. | See clause | 52.222-54 Employment Eligibility Verification |
| Provide written notice to your contracting officer within five days of initiating bankruptcy proceedings. | Five days | 52.242-13 Bankruptcy |
Required actions to extend your existing MAS contract
| Action | Timeline | Clause |
|---|---|---|
| Submit a streamlined offer to extend your existing MAS contract. | As early as the 14th year into your existing MAS contract. | None |