Office Management Category
Office Management Services and Products provide federal agencies with solutions that support the fully functional workplace, reduce your operational costs, and free up your resources so you can focus on core mission activities.
Multiple Award Schedule 99 contractors stand ready to support government buyers with thousands of products, supplies, and services under the following Subcategories
GSA offers a large selection of professional audio/video equipment, signal data solutions, and recording/reproducing equipment to meet your Image Capture requirements .From hand-held camcorders to professional audio/video equipment, GSA provides a one-stop shop for all of your professional needs. Designing, outfitting, and managing your needs has just become easier. Many items in the office management category are Energy Star and Electronic Product Environmental Assessment Tool (EPEAT) compliant.
|334310||Professional Audio/Video Products||Photographic analog and digital Cameras and Imaging Systems and Services (Photo Instrumentation) — Provides for sale, lease and/or customization of specialized analog and digital, high definition, high-speed, photographic imaging equipment and systems including professional broadcast studio and location equipment used in a wide array of commercial, military and medical/ industrial applications. Imaging and Recording Products include but not limited to high speed film and video cameras, photonics imaging systems, aerial and underwater recording systems, optoelectronic devices and imaging products, laser and photo detector imaging systems, biomedical imaging|
|334290OS||Overseas (International) Audio/Visual Products||Audio Visual Products for overseas or international use. Does not include any products that could be included under the Audio Visual Products category|
|334511T||Telecommunications Equipment||Includes telecommunications equipment and accessories, such as radar (except airborne), underwater, light, and laser equipment|
|541990AV||Professional Audio/Video Services||Photographic Services and Solutions — (Total Small Business Set-Aside) Includes a full range of Photographic Film, Imaging, Digital Services and Multimedia Duplication, Conversion Services and Web-Site Photo Storage Services|
A full range of document services includes document production services (i.e. high-volume digital color copiers, scanners and contractor provided operational and management personnel needed to provide customers a practical turn-key solution for both onsite or offsite production of documents); document conversion services to help you convert your paper documents, microfilm, drawings and other media into easily retrievable electronic formats; destruction services, both on-site and off-site, to help you safely dispose of classified, unclassified and personal identifiable information on hard copy media or electronic media; and litigation support services that aid attorneys and other staff members in the tasks of obtaining, organizing, analyzing and presenting evidence or materials for legal matters not limited to Freedom of Information Act (FOIA) requests, trials, judgments, lawsuits, Congressional subpoenas, or settlements.
|561439||Document Production On-site and Off-site Services||
Includes the necessary equipment (e.g. high-volume digital color copiers, scanners) and personnel required for effective on-site/off-site document production. Also includes single or multiple shift production operations, consumable supplies (paper and transparencies are usually not included), on-going equipment maintenance, and customized agency reports.
|561990||Document Destruction Services||Includes on-site and off-site destruction of classified, unclassified, or personal identifiable information. Types of documents include hard copy media, electronic media, and optical mass storage media. Destruction techniques may include, but are not limited to, shredding, pulverization, disintegration, and incineration.|
|518210DC||Document Conversion Services||Includes scanning of the original document’s text and images, converting the information to digital data, transferring the data to a new media file, and formatting the information for use in a document imaging and storage system. Customized coding and indexing options are also available as part of the document conversion process.|
|541611LIT||Litigation Support Services||Includes a wide range of services that aid the customers in obtaining, organizing, analyzing and presenting evidence or materials for legal matters. Services include, but are not limited to: document acquisition, document preparation and organization, data extraction from forensic images, document analysis, technical support, and project management.|
When staffing is short and budgets are tight, the GSA Mail Management Subcategory, SIN 561499 provides federal agencies with mail management and administrative support solutions that reduce operational costs and free up resources to focus on core mission activities. Acquiring mail management products and services easy and cost effective. This subcategory offers a variety of products and services that can meet all of your mailing needs with the aid of meters, completely integrated mail management systems, mail-room services and much more. If you have concerns about getting the best equipment without incurring excessive costs, or are unsure about which products will best suit your mailroom, you can choose from Industries' most trusted vendors who are able to provide a customized solution for your needs.
SIN ANCILLARY gives contractors under the Mail Management Subcategory, SIN 561499 the ability to supplement their quote with any commercial product or service, even if it is not within scope of any of the other Office Management Large Category Subcategory/SINs. This makes it easier for you to procure a total solution for your most unique mail management requirements.
|561499M||Mail Management, Systems, Processing Equipment and Related Solutions||Includes all services necessary to manage a mailroom, such as Mailroom Administrative Support Services, Presort Mail, Miscellaneous Mail Services, List Management Services, Mailroom Ergonomic Analysis Services, Mail Screening and Inspection Services.|
Media Services subcategory makes information available to customers in any media option of their choice. The contractors on Schedule are some of the world's leading information service, knowledge management, e-Publishing, and data research solution providers.
Countless publications are now delivered electronically, ranging from electronic subscriptions and applications to eBooks. In support of our commitment to green service offerings, many publications on Media Services subcategory have gone digital.
|511130||Books and Pamphlets||Includes books: geography, medical, technical and children's, dictionaries, encyclopedias, almanacs, atlases, globes, maps, instructional pamphlets, internet desk references and thesauruses.|
|5191M||Entertainment, News and Library Media||Provides Off-the-Shelf licensed and unlicensed broadcast and multimedia programming, news and information media (theatrical and non-theatrical) delivered in variety of modes including primarily electronic subscription, print, wireless broadcast, including satellite; cable broadcast, LowPowerTV; and the multi-media and Digital storage formats|
|511120||Periodicals, Subscriptions, Online Book Selling and Lending Library Services||Periodicals, Subscriptions, Online Book Selling and Lending Library Services|
|561410||Editorial, Publishing, and Library Media Services||Includes the acquisition of professional support services in the publishing of print and electronically published media and communication documents, books, research studies, and general manuscript preparation but excluding any advertising, marketing or public relations materials; document editing or proofreading; typing, word processing, or desktop publishing; and; specialized transcription services for medical billing, medical coding, medical transcription and voice recognition/transcription.|
Office Products, Office Security Equipment and IT Products (Small Business Set Aside), OS4 Office Products and Supplies, OS4 Overseas Office Products and Supplies, Dictating and Transcribing Machines and Systems.
|339940||Office Products||This business line provides a comprehensive family of paper products, general office devices, and specialty items that support the fully functional workplace including standard forms, mailing supplies packaging and labels, graphics arts supplies, copy paper and toner cartridges, visual communication aids, recording media: cd-rom, discs, thumb drives, DVD, tape; Business and office machines; ADP supplies and ancillary components and accessories, industrial specialty papers, boxes ,office hardware such as staplers, tape dispensers, laminated foil, surface coated paperboard, sanitary paper, envelopes, paper bags, and a family of plastic products: packaging materials, bags, film, plates, sheets, foam, bottles.|
|339940OS4||OS4 Office Products and Supplies (FSSI)||Best-In-Class — Vendors may offer their entire commercial catalog, or may offer a select, limited line of office products. Office products include,: pens, pencils, markers, xerographic paper, printer paper, fax paper, 3D printing filaments and resins, binders, tape, envelopes, shredders, anti-glare/anti-radiation screens (VDT), ergonomic workstation products, cleaning equipment and supplies (head cleaners, disk drive cleaners, monitor cleaners, toner wipes, mini-vacuums, etc.) optical disks, CD-ROMS, DVD-ROMS, flash drives, external hard drives, physical storage, security, protective and related ADP supplies, and toner cartridges. standard forms, mailing supplies packaging and labels, graphics arts supplies, visual communication aids, recording media; Business and office machines; ADP supplies and ancillary components and accessories, industrial specialty papers, boxes ,office hardware such as staplers, tape dispensers, laminated foil, surface coated paperboard, sanitary paper, envelopes, paper bags, and a family of plastic products: packaging materials, bags, film, plates, sheets, foam, bottles, Toner cartridge offerors must provide arrangements for empty toner cartridges to be returned from customers. This may include prepaid shipping labels in the products packaging and/or rebates.|
|339940OVER||OS4 Overseas Office Products and Supplies
|Best-In-Class — Vendors; may offer their entire commercial catalog, or may offer a select, limited line of office products. Office products include, pens, pencils, markers, xerographic paper, printer paper, fax paper, 3D printing filaments and resins, binders, tape, envelopes, shredders, helical-scan, longitudinally oriented video tapes, video cassettes, reel to reel audio tapes, blank endless loop audio cartridge tapes, magnetic tape audio recording cassette, computer tape, reel, cartridge, cassette, diskettes, disk packs, disk cartridges, anti-glare/anti-radiation screens (VDT), ergonomic workstations products, cleaning equipment and supplies (head cleaners, disk drive cleaners, monitor cleaners, toner wipes, mini-vacuums, etc.) optical disks, CD-ROMS, DVD-ROMS, flash drives, external hard drives, physical storage, security, protective and related ADP supplies, and toner cartridges. Toner cartridge offerors must provide arrangements for empty toner cartridges to be returned from customers. This may include prepaid shipping labels in the products packaging and/or rebates.|
|339940SVC||Office Supply Support Services||This SIN includes all commercially available services related to the support of office products. Services include, but are not limited to: on-site stores, walk-in stores, customizing and imprinting services. Items located in stores under SIN 339940SVC Office Supply Support Services must also be on 339940 Office Products or 339940OS4 Office Products and Supplies, and/or 339940OVER OS4 Overseas Office Products and Supplies.|
Office Management Needs Assessment and Analysis Services, Office Relocation and Reconfiguration, Network Connectivity Support Services.
|541611O||Office Management Needs Assessment and Analysis Services||Includes office equipment needs assessment and analysis services, which involves assessing various office management functions to identify improvement opportunities.|
|541614OR||Office Relocation and Reconfiguration||Includes services for relocating and/or reconfiguring existing office furniture, equipment, and related supplies. Services include, but are not limited to, pre-move planning, relocation plan designing, reorganizing, and related ancillary supplies such as packing materials.|
|561110||Office Administrative Services||Includes a range of turnkey day-to-day office administrative support services, such as clerical/ secretarial functions, data entry, payroll administration, recordkeeping, travel preparation, scheduling, notetaking, meeting management, drafting memos/notes/letters, purchasing/requisitioning supplies, and logistics.|
|561320SBSA||Temporary Staffing (SBSA)||
Includes temporary administrative and professional staffing (Total Small Business Set Aside). This SIN is set aside for small business concerns only. Includes the following Occupational Classifications:
Temporary staff can work a short time, or from an initial 120 workdays up to a maximum 240 workdays. Ordering Guide for Temporary Staffing Services [DOCX - 46 KB]
|561499N||Network Connectivity Support Services||
Includes network connectivity support services, which involve supporting federal agencies' network operating systems and infrastructure. Tasks include, but are not limited to: network management, security, hotlines, database/software maintenance, etc.
|333318||Dictating and Transcribing Machines and Systems||
Includes a professional dictation system that offers a full voice recording system interface using advanced technology. Products may include digital recorders, microphones, sound cards, etc.
|333318SBSA||Office Security Equipment and IT Products (Small Business Set Aside)||Includes security applications for office equipment that shall be secured in any environment to deter unlawful removal. Available security solutions include anti-theft software tracking systems, the ability to manage a PC from a network location, switch for computer case, motion sensors, and all directly related conventional and biometric products.|
In addition to the SINs listed here, you may also be interested in:
SIN 561439 for Document Production On-site and Off-site Services which can be found on this page under document services to accommodate your robust reproduction needs.
SIN 333316OS for Overseas Copiers and Suppliers which can be found on this page under printing and photographic equipment to manage overseas print management requirements accommodated by international providers
|811212R||Repair of Government-Owned Equipment (for equipment NOT under Maintenance Service Agreement)||Includes the repair of any type of copier equipment offered under this Schedule that's NOT covered under a maintenance service agreement. Includes directly related attachments, supplies, and accessories.|
|811212SA||Maintenance Service Agreement For Office Equipment||Includes a maintenance service agreement consisting of preventative and repair (remedial) services for office equipment, such as service calls. Also includes the cost of labor, transportation, and replacement/spare parts (excluding consumable operating supplies).|
GSA is capable of satisfying a variety of print management product and services requirements but also very stringent security requirements. This subcategory offers digital and engineering copiers and multifunction devices capable of printing, scanning and facsimile functions, along with maintenance agreements, repair agreements, and consumable supplies. The financing options include purchase, lease or rental.
Managed Print Services: When staffing is short and budgets are tight, consider procuring Managed Print Services (MPS) which can help your agency gain control of your printing devices, reduce printing costs, and free up resources to focus on core mission activities.
3D Printing Solutions: Designed to provide a total solution to meet your additive manufacturing (AM) requirements by offering the most currently available additive processes for metal and polymers, consumable materials, innovative training modules and part producing services. Available through Printing and Photographic Equipment Subcategory, SIN 333249, 3D Printing Solutions can add value and assist your agency with rapid prototyping, obsolescent and legacy part manufacturing, reverse engineering, research and development, system integration and maintaining operational readiness. See our 3D Printing/Additive Manufacturing Fact Sheet for more information about this GSA solution.
For additional help with your print management needs, see the Print Management Solutions under Office Management Buyers Guidance and Resources. There you will learn how to calculate monthly payments, modifications and termination charges.
|325992||Micro-photographic Film, Paper, Chemical Preparation and Equipment||Includes micro-photographic film and paper, chemical preparation, and equipment, such as microfilm copy paper, finishing and editing equipment, quality control equipment, etc.|
|333244||Post Copying/Finishing Equipment and Supplies||Includes all equipment and supplies necessary for post-copy, such as paper folding, paper gathering, inserting, collating and finishing, paper cutting, and all other related equipment.|
|333249||3D Printing Solutions and Additive Manufacturing Solutions||Includes printers; ancillary equipment, technical services and supplies required to generate functional prototype images and printed objects. Equipment may include all classes and sizes of 3D Printers, laser imaging devices, post processing devices and ancillary accessories and software to produce functional items. Technical services include but are not limited to: 3D Printing and laser imaging to produce a digital file used to generate functional prototype images and printed objects. All types of consumables and other items related to this SIN are included.|
|333316C||Copiers and Digital Duplicating Equipment||Includes analog, engineering, and multifunctional digital copiers with single-color and/or full-color imaging in both desktop and console configurations.|
|333316CPC||Cost-per-Copy Plan for Copiers (to include Analog, Digital, Multifunctional and Engineer Copiers)||
Includes cost-per-copy plans for copiers.
The contractor provides the required copier equipment, including all accessories, attachments, copy-control devices and systems, consumable supplies (except copying paper and transparency films), and full-service maintenance, including repair parts.
NOTE: Customer decides required copier capabilities and pays a fixed monthly fee based on the guaranteed minimum number of copies per month. For copies over the guaranteed minimum, the customer pays an additional fee for each copy made.
|333316F||Flat Rate Monthly Fee for Copiers (to include Analog, Digital, Multifunctional and Engineer Copiers)||
Includes flat-rate monthly-fee plans for copiers.
The customer identifies the approximate number of copies required per month (i.e., monthly volume level) and the required functional capability of the copier equipment. The customer pays a flat-rate monthly fee, regardless of the number of copies made each month.
The contractor provides the required copier equipment, accessories, and full maintenance services.
|333316M||Multi-Media Readers, Reader-Printers and Systems||Includes a wide range of readers and reader-printers, such as electronic reader scanner systems, aperture cards, and all other related equipment.|
|333316OS||Overseas Copiers and Supplies||Includes overseas purchase of copiers and all other directly related requirements.|
|333316P||Photographic Supplies||Includes cameras, accessories, photographic support, product support for photographic products and services — storage media types, materials, supplies, products, floppy disks, software applications, products/equipment (e.g., pictures, filmstrips, negatives, film, image, slides, motion picture reels and cans, photographic paper, prints, negatives, magazine-loaded slides, cassettes, CD's, diskettes, chemicals, tapes, ID Cards, manuals etc.|
|532420C||Copier Rental Solutions||
Includes rental plans for all copier equipment.
The rental rate includes full-maintenance service (repairs, adjustments, replacements) by authorized service technicians, at no additional cost to the customer. Rental rates do not usually include the cost of consumable supplies.
NOTE: Copiers rented under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications.
|532420LC||Operating Lease Plan For Copiers||
Includes operating lease plans that apply to copiers only, which allow federal agencies to lease equipment for a monthly rate over a period of time, with NO intent to purchase the equipment at the end of the lease agreement period. Ownership of the asset remains with the lessor.
NOTE: Consumable suppliers and maintenance services will be billed as separate, additional charges.
|532420LT||LTOP & Operating Lease Plan for all Non-Copier Office Machinery||
Includes both lease-to-own plans (LTOP) and operating lease plans applicable to all other products under this Schedule, with the exception of copiers.
This includes laboratory imaging systems, mailroom equipment, typewriters, darkroom equipment and supplies, etc.
NOTE: Operating lease plans allow federal agencies to lease the equipment for a monthly rate over a period of time, with NO intent to purchase the equipment at the end of the lease agreement period.
|532420LTOP||Lease to Ownership Plans (LTOP) Copier||
Includes lease to ownership plans (LTOPs), which are intended for federal agencies who want to lease all types of copiers to ultimately secure ownership. When the lease period ends and all charges are paid, the leased equipment and its titles are immediately transferred from the contractor to the federal customer.
NOTE: The lease rate does not include the cost of maintenance or consumable supplies.
|541611MPS||Managed Print Services||
Includes equipment and services required to manage imaging output (e.g. printing, scanning, copying, and fax devices) in a system that monitors and reports equipment status, needs and usage trends on regular basis.
Services may include the creation of a business plan solution that incorporates recommendations for each existing piece of equipment (including removal, retirement, recycling, and disposal)
As technology has evolved and federal space has been reduced, the need for managing both physical and electronic records has grown in scale and complexity. In response to these challenges and to help agencies comply with federal records management statutes and regulations, our Unified Shared Services Management (USSM) office and the National Archives and Records Administration (NARA) worked together to develop Universal Electronic Records Management (ERM) Requirements. Simultaneously, our Integrated Workplace Acquisition Center (IWAC) incorporated these new requirements into the Multiple Award Schedule.
|493110RM||Physical Records Management Services||Includes capabilities to manage the movement, manipulation, archiving, security, and management of physical records, including any ancillary supplies and/or services necessary to provide a total physical records management solution.|
|518210ERM||Electronics Records Management Solutions||Electronic Records Management Solutions provide a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The vendor provides professional management and administrative support personnel with the necessary skills to perform effective record management services for both classified and/or unclassified records. The services are provided using either Government or vendor equipment and facilities or a combination of both. The objective of electronic records management services is to permit the access, maintenance, control, storage, disposition, and transfer of electronic records. Includes any ancillary supplies and/or services necessary to provide a total electronic records management solution.|
Physical Records Management Solutions includes, but is not limited to, organizing physical records in any work area and tracking them electronically; indexing; scanning; labeling; barcoding; filing and storage; preparation of records for storage; and pickup, storage, and retrieval of records. This SIN also includes any ancillary supplies and/or services necessary to provide a total physical records management solution.
Electronic Records Management Solutions provides a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The abilities to maintain records securely, manage access and retrieval, preserve records for as long as necessary, and execute disposition are included, as well as any ancillary supplies and/or services necessary to provide a total electronic records management solution.
Not sure about which products will best suit your workplace needs? Contractors available under office management can provide a comprehensive assessment of existing agency objectives, capabilities, and funding obligations and can provide recommendation(s) and support in developing requirements for a total office solution. Customers can also utilize office management to access education and training.
You can count on our industry partners to help your office work faster, easier, and smarter by bringing the exact tools, supplies, and working atmosphere directly to your workers to establish peak performance.
For a complete list of the available offerings under MAS, please view the “Available Offerings” attachment on the GSA Available Offerings and Requirements page.