Print Management Solutions

GSA Multiple Award Schedule (MAS) 36 is capable of satisfying a variety of print management product and services requirements but also very stringent security requirements.

Schedule 36 offers digital and engineering copiers and multi-function devices capable of printing, scanning and facsimile functions, along with maintenance agreements, repair agreements, and consumable supplies. The financing options include purchase, lease or rental.

When staffing is short and budgets are tight, consider procuring Managed Print Services (MPS) which can help your agency gain control of your printing devices, reduce printing costs, and free up resources to focus on core mission activities.

Managed Print Services

Experienced SIN 51 500—Managed Print Services (MPS) contractors can help your agency reduce costs through more efficient use of your existing devices, reduction in the number of devices over time, ease configuration control, lifecycle maintenance, and supply management while freeing up your resources to focus on mission critical activities.

Government agencies can choose from a list of experienced MPS Contractors that will enable agencies to:

Reduce their total cost of ownership by reducing number of devices;

  • Ease configuration control, life cycle maintenance and supply management;
  • Improving printing habits and policies;
  • Improving network, device and end-user security;
  • Optimizing device utilization; and
  • Reducing the environmental impact of paper output and energy consumption.

MPS is a holistic service offering that can be tailored to include:

  • Consumable supplies;
  • Imaging devices;
  • Maintenance;
  • Ongoing optimization services;
  • Print policy;
  • Print usage and fleet assessment;
  • Reporting;
  • Repairs;
  • Security enhancements; and
  • User support.

Print Management Product and Services

Copying Systems, Related Equipment, and Consumables
SIN Description
51 100 Copiers
51 101 2 Consumable Supplies for Copiers
51 212 Post Copying/Finishing Equipment and Supplies
51 229 Digital Duplicating Equipment

Renting Copiers

SIN Description
51 55 Rental Plan for Copiers
51 100C Cost-Per-Copy Plan for Copiers (to include Analog, Digital, Multifunctional & Engineer Copiers)
51 100F Flat-Rate Monthly Fee Copying Plan For Copiers

*Consumable Supplies and Maintenance Agreements are Included

Leasing Copiers
SIN Descripition
51 58 Lease to Ownership Plans (LTOP) Copiers
51 58A Operating Lease Plan For Copiers

*Consumable Supplies and Maintenance Agreements are Available for Purchase Separately

Maintenance and Repair Agreements
Sin Description
51 56 Repair of Government-Owned Equipment
51 57 Maintenance Service Agreement For Copiers

Also available to you are services for vendors to manage onsite and offsite reproduction centers (SIN 51 505—Document Production On-site and Off-site Services) to accommodate your robust reproduction needs.

Overseas print management requirements can be accommodated by International providers (SIN 51 B36 2A—International - All Equipment under this Schedule).

Leasing, Rental and the Termination Ceiling Charge Information

The following documents explain the procedures and associated costs of buying, leasing, and renting copier equipment. They also provide information on Termination Ceiling Charges. You can use this document to learn how to calculate monthly payments, modifications and termination charges.

For additional help on calculating your copier costs, see the attached Copier Lease Calculator. This Excel workbook contains preformatted spreadsheets and formulas to help you gain an accurate estimate of your purchasing, leasing, rental and termination expenses.

The image below shows the operation lease order for printers.

Graphic shows the 5 year operating leas order for Schedule 36 Print Management Solutions

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Last Reviewed: 2020-06-09