1000.2 OMA GSA Clearance Verification-Passing Procedures

  • Posted Date: 11/03/2016
  • Status: Validated
  • Outdated on: 11/03/2023

GENERAL SERVICES ADMINISTRATION

             Washington, DC  20405

 

OMA 1000.2

November 3, 2016

 

GSA ORDER

 

SUBJECT:  GSA Clearance Verification/Passing Procedures

1.  Purpose.  To outline the procedures for U.S. General Services Administration (GSA) personnel, including both employees and contractor employees, to verify an individual has the appropriate clearance level for the purpose of sharing classified information, and to provide the procedures to follow when requesting to have clearance information passed to another agency or company.

2.  Background

     a.  GSA employees and contractor employees have an obligation to ensure that the individual that they are sharing information with has the proper clearance/access level and a need-to-know. Need-to-know is the determination made by an authorized holder of classified information that access to the information is required by another appropriately cleared individual in order to perform official duties.  Having a security clearance does not give automatic approval for access to all classified information.  The procedures in this Order and Appendices outline the processes that will confirm an individual has the appropriate clearance level for the purpose of sharing classified information.

     b.  When an external party needs to share classified information with a GSA employee or contractor employee, they will need to verify that the GSA employee/contractor employee has a valid clearance, which may include Sensitive Compartmented Information (SCI) accesses.  This is accomplished by the GSA Personnel Security Branch “passing” clearance information (i.e., verifying to an external party that the GSA employee/contractor employee has the appropriate clearance and/or SCI access).  The procedures in this Order and Appendices outline the processes that are required to request to pass clearances/SCI accesses. 

3.  Applicability.  This Order applies to all GSA employees and contractor employees.  The provisions of this Order shall not be construed to interfere with or impede the legal authorities or independence of the Office of Inspector General or the Civilian Board of Contract Appeals.

4.  Signature.

 

 

 

/S/__________________________

ROBERT J. CARTER

Associate Administrator

Office of Mission Assurance

 

Appendix A.  GSA Clearance Verification Procedures &

Request to Pass a Clearance

 

GSA EMPLOYEE / CONTRACTOR EMPLOYEE VERIFICATION

All GSA employee/contractor employee verification requests must be submitted at least 48 hours in advance of needing to share any classified information (excluding weekends/holidays).  A response will be sent to the requestor within 24 hours of the request (excluding weekends/holidays).  If no response has been received within 48 hours, the requester should follow up using the corresponding email/phone number below.  Under no circumstances can classified information be shared without clearance verification.

Collateral Clearance Verification (Secret or Top Secret):

To verify the clearance level of a GSA employee/contractor employee for the purpose of sharing classified information, a request should be sent via email to the GSA Personnel Security Branch gsa.securityoffice@gsa.gov mailbox or by phone at (202) 208-4296. 

Special Compartmented Information (SCI) Access Verification:

To verify if a GSA employee/contractor employee is briefed into SCI, a request should be sent via email to the Special Security Programs (SSP) at SecurityPrograms@gsa.gov mailbox or by phone at (202) 219-0338.

All requests to verify clearances must include:

 1.  Full name, position title, and office of the individual requesting the clearance information;

 2.  Classification level of information you seek to share;

 3.  Purpose – the description must be unclassified (e.g., To attend a meeting on IT Security Awareness at GSA); and

 4.  Full name, position title, and office of the individual(s) for whom security clearance is to be verified.

 

NON-GSA EMPLOYEE / CONTRACTOR EMPLOYEE VERIFICATION

Prior to sharing classified information with a non-GSA employee/contractor employee, the GSA Point of Contact (POC) must verify their clearance level.

Collateral Clearance Verification (Secret or Top Secret):

For a non-GSA employee/contractor employee, the GSA POC will notify the individual that they must have their Agency/Facility Security Office send a Passing Visit Authorization Letter/Request to the GSA Personnel Security Branch via unclassified email to gsa.securityoffice@gsa.gov.  Passing Visit Authorization Letter/Requests sent via unclassified email must be password protected.  A verification email will be sent to the GSA POC within 24 hours of receipt of the Passing Visit Authorization Letter/Request (excluding weekends/holidays).  If the requester has not received the email verification, he or she should send an email to gsa.securityoffice@gsa.gov or call (202) 208-4296 to check on the status.

SCI Access Verification:

For a non-GSA employee /contractor employee, the GSA POC will notify the individual that they must have their Agency/Facility Security Office send a Passing Visit Authorization Letter/Request to the GSA SSP office via unclassified fax to (202) 219-3254 or via unclassified email to SecurityPrograms@gsa.gov.  Passing Visit Authorization Letter/Requests sent via unclassified email must be password protected.  A verification email will be sent to the GSA POC within 24 hours of receipt of the Passing Visit Authorization Letter/Request (excluding weekends/holidays).  If requester has not received the email verification, he or she should send an email to SecurityPrograms@gsa.gov or call (202) 219-0338 to check on the status.

All Passing Visit Authorization Letter/Requests must be sent from the Agency/Facility Security Office and include the following information in order to be processed:

  - Full Legal Name   

  - Social Security Number    

  - Date of Birth

  - Place of Birth

  - Citizenship

  - Clearance Level (List SCI Compartments, if applicable)

 - Date Granted (Confirm if clearance is Final or Interim)

 - Granting Agency

  - Type of Investigation

  - Completion Date of Investigation

  - Investigation Agency

  - Purpose of Visit

  - GSA Point of Contact (Full Name and Phone Number)

 - Duration of Visit

REQUEST TO PASS YOUR CLEARANCE OR SCI ACCESS

As noted in Appendix B, all GSA employee/contractor employee requests to pass a collateral clearance and/or SCI accesses must be submitted at least 48 hours in advance (excluding weekends/holidays).  A response will be sent to the requestor within 48 hours (excluding weekends/holidays).  If the requester has not received the email verification within the specified time, he or she should contact the requested office to check on the status.  Collateral Clearances: gsa.securityoffice@gsa.gov or call (202) 208-4296.  SCI Accesses: SecurityPrograms@gsa.gov or call (202) 219-0338.

Request to Pass Collateral Clearance:

The GSA Personnel Security Branch processes all requests to pass collateral clearances for GSA employees/contractor employees.  Employees must complete a Passing Visit Authorization Letter/Request form and email or fax to the GSA Personnel Security Branch. GSA Contractor employee must contact their Facility Security Officer at their contract company to request to pass their collateral clearance.

Request to Pass SCI Accesses:

The Special Security Programs (SSP) office processes all requests to pass SCI Access for GSA employees/ contractor employees.  Employees must complete a Passing Visit Authorization Letter/Request form and email it to SSP.

Appendix B.   Passing Visit Authorization Letter/Request

 

 

GSA6102-16.pdf - PDF Version

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