Key Changes for AAS, GSS-IWAC, and ITS Customers
As of February 2016, customers of the following Federal Acquisition Services (FAS) Business Lines, part of the Integrated Technology Services (ITS), Assisted Acquisition Services (AAS), and Global Supply Services (GSS) – Integrated Workplace Acquisition Center (IWAC) Portfolios, began receiving electronic billing statements via the Vendor and Customer Self Service (VCSS) website.
- AAS – Client Support Center (CSC)
- National IT Commodity Program (NITCP)
- Network Services - Expanded Services
- Managed Service Office (MSO)/USAccess Program Office
What has changed?
- Paper billing statements are no longer mailed
- New statement number formats
- New PDF statement format
- New Agency Bureau Codes format
- New Treasury Account Symbol (TAS) format
- Change to Civilian Billing Schedule
Paper billing statements are no longer mailed
GSA no longer sends paper billing statements by mail or makes new billing statements available in BillView as of February 2016. BillView will remain accessible for historical information only after February 2016.
New statement number formats
While customers no longer receive paper billing statements, VCSS provides direct access to billing and customer agency information at the Account Code level (Certifying Office number or BOAC), across multiple services, in one single location in a new statement number format.
New PDF statement format
Effective February 2016, billing statements now appear in a new PDF format for AAS, GSS-IWAC, and ITS customers. For detailed information, please reference the brochure and slick sheets on the Phase 3 Communications and Materials page.
New Agency Bureau Codes format
Agency Bureau Codes have changed from four to five digits. The first two positions (the Agency Code) has been expanded to three positions. The last two positions (the Bureau Code) did not change.
- Old format (four digits): 1008
- New format (five digits): 01008
New Treasury Account Symbol (TAS) format
Treasury transitioned to a new Treasury Account Symbol format. The following two formats are being retired:
- Pre-GWA Format: 2868704 -- The Agency Code is the first two positions, and the Fund Year is a single-digit in the third position ("6" for 2016).
- Alternative Format: 2816704 -- The Agency Code is the first two positions, and the Fund Year is two digits in the third and fourth position ("16" for 2016).
The new format is known as the Component Treasury Account Symbol. The new format shows the start and end year(s) of the appropriation used on the funding for the purchase.
- Example (Annual Funds): 02820162016 8704000 -- The Agency Code is the first three positions, and the annual appropriation is available for obligations only in 2016.
- Example (Multi-year Funds): 02820142016 8704000 -- The multi-year appropriation is available for obligations starting in 2014 and ending in 2016.
- Example (No-year Funds): 028 X8704000 -- The no-year appropriation is available for obligations at any time after the appropriation is approved and until it is rescinded or fully liquidated.
Customers may provide any of the above three formats (Pre-GWA, Alternative, or Component) in the short-term; GSA will automatically convert the Component Treasury Account Symbol format for all IPAC transmissions. However, as of October 1, 2014, customers were and are strongly encouraged to begin using the Component format, as this will be the only format accepted by Treasury for IPAC transactions across the Federal Government.
Treasury’s SAM Public Website is a reference source for the new format of Treasury Account Symbols for federal agencies.
Change to Civilian Billing Schedule
Civilian customers had a change to their previous billing schedule. Billing statements for Civilian customers were previously generated once a month around the 20th of the month. That schedule has now changed for Civilian Customers to twice a month. The first billing cycle occurs on the 8th of the month, and the second billing cycle occurs on the 22nd (or the next business day for both of these dates if they fall on a weekend or holiday).
There was no change to the billing schedule for DoD Customers.
What else is available to help customers?
Additional materials are available on the BAAR Phase 3 Materials and Communications tab, including customer communications, information sheets, and brochures on VCSS and the new statement formats.