Returning to Facilities - Federally Owned Building Management

GSA is following all CDC considerations and recommendations for building operations. Additionally, GSA has modified its custodial contracts and cleaning and disinfection procedures [PDF - 69 KB] for federal buildings to require disinfection using either EPA-registered disinfectants. GSA will continue to perform cleaning and disinfection as part of the daily custodial services in all GSA-controlled and -operated federal buildings in accordance with recommended CDC guidance.

Enhanced Entry Screening Services Guidance

  • Access Restriction Authority and Process: Occupant agencies in GSA-controlled facilities may close or restrict access to the public to provide for the orderly conduct of government business. To implement enhanced entry screening procedures at a GSA-controlled facility, the building’s Facility Security Committee (FSC) must convene, consult with the GSA facility manager and the highest ranking representative of the law enforcement organization responsible for protecting the property or the area -- which for GSA-controlled facilities is either the Federal Protective Service (FPS) or the U.S. Marshals Service (USMS) -- and vote to adopt the enhanced entry screening procedures.
  • Procuring Screening Services: If the FSC votes to implement enhanced entry screening procedures at a multi-occupant, GSA-controlled facility, the occupant agencies are responsible for providing the funding based on their pro rata share of rentable square footage in the facility. In these cases, the occupant agencies must provide PBS with a reimbursable work authorization (“RWA”) for their pro rata share of the estimated cost before GSA can award the contract for enhanced entry screening services.
  • Compliance and Enforcement: FPS will assist in the enforcement of partial building closures (i.e., restrict access to certain individuals).

Signage Guidance

  • CDC Signage: GSA posted two CDC signs in all GSA-controlled federal buildings in late February 2020. To prepare for increased building occupancy and operations, GSA is providing more signage to post at building entrances and in common areas and restrooms in all GSA-controlled federal buildings.
  • Additional Signage: Occupant agencies are responsible for posting any additional signage in their immediate work areas. They must coordinate with the building’s Designated Official (DO), FSC, and facility manager, if proposing to post any signage in the building’s entrances or common areas. Order signage from the Multiple Awards Schedules signage vendors.

HVAC Guidance

  • CDC recommendations: GSA is following the CDC’s COVID-related guidance, including heating, ventilation and air conditioning (HVAC) recommendations and reopening after prolonged shutdown recommendations. The CDC recommends improving the engineering controls for the building ventilation system, which may include the following activities:
    • Increasing ventilation rates.
    • Confirming ventilation systems operate properly and provide acceptable indoor air quality for each space’s current occupancy level.
    • Increasing outdoor air ventilation and using caution in highly polluted areas. With fewer people in the building, these measures increase the effective dilution ventilation per person.
    • Opening outdoor air dampers as feasible, considering outdoor weather conditions.
    • Improving central air filtration to MERV-13 or the highest compatible with the filter rack, and sealing edges of the filter to limit bypass.
    • Keeping systems running longer hours if possible, to increase air exchanges.
  • GSA HVAC activities: Following COVID-19 incidents in GSA-controlled federal buildings, before performing cleaning and disinfection, we’ve run HVAC systems to increase ventilation and maximize outside air as much as possible. We will continue to flush GSA-controlled federal building HVAC systems for a minimum of 24 hours to prepare for re-occupancy to remove any stale air and confirm that the systems are operating properly. We’ll evaluate the systems for filtration capacity and upgrade as feasible.

Face Coverings Guidance

  • Face Coverings: Since early April 2020, CDC advised the use of face coverings (masks) while in public places. Each occupant agency is responsible for establishing any requirements or guidance for face coverings usage among its employees, contractors, and visitors. Some agencies have already issued such guidance. Each Facility Security Committee (FSC), coordinating with the GSA facility manager, is responsible for determining whether face coverings will be universally required in the facility.

Cleaning and Disinfection Guidance

  • Hand Sanitizer: In early March, GSA procured and made available hand sanitizer in all GSA-controlled and operated federal buildings. The products and dispensers are located in common areas and entrances. GSA will continue to provide hand sanitizer for the foreseeable future. GSA is making sanitizer products, disinfectant wipes, and similar products available to GSA employees in GSA work areas. Occupant agencies are responsible for funding, procuring, and making available sanitizer products, disinfectant wipes, and similar products for their employees and visitors to use within their work areas.
  • Disinfecting: CDC recommends disinfecting agency-owned personal property such as desks, workstations, computer accessories, and phones. Agencies are responsible for procuring and providing services and/or products to clean and disinfect these items as desired. This service is also available from GSA on a reimbursable basis, upon request. You can find GSA resources to help you procure disinfecting supplies at www.gsa.gov/coronavirus.
  • Procuring cleaning products: Occupant agencies are responsible for funding, procuring, and making available sanitizer products, disinfectant wipes and similar products for use by their employees and visitors to use. Products for disaster relief and pandemic protection are available through GSA Advantage!
  • Cleaning Cost Responsibility: GSA’s COVID-19 Frequently Asked Questions page has more information on the cleaning services GSA is financially responsible for.

Additional Guidance

Last Reviewed: 2020-06-12