Agency Annual Reports for Personal Property

Nonfederal Recipients: Pursuant to 40 U.S.C. 529, executive agencies must submit to GSA, following the close of each fiscal year, an annual report of personal property furnished to any nonfederal recipient during the previous fiscal year. In addition, Executive Order (EO) 12999 [DOC - 61 KB] requires agencies to report to GSA any excess computers and related peripheral equipment that is transferred directly to schools and nonprofit educational institutions (see also 41 CFR 102-36.475). Requirements for the report, including EO 12999 report requirements, are contained in FMR 102-36.295 and 102-36.300 (41 CFR 102-36.295 and 102-36.300). Agencies that do not furnish property to a nonfederal recipient during the report period must submit a negative report. Interagency report control number 0154-GSA-AN has been assigned to the report.

Reference GSA Bulletin B-51 [PDF - 469 KB] for more information.

Point of contact: Bill Garrett at

Exchange/Sale: Federal Management Regulation (FMR) 102-39.85 (41 CFR 102-39.85) requires each executive agency to submit to GSA a summary report on transactions made under the exchange/sale authority of 40 U.S.C. 503 during the fiscal year preceding the report. If no exchange/sale transactions are conducted, a negative report to that effect is required. Interagency report control number 1528-GSA-AN has been assigned to the report. Reference GSA Bulletin FMR B-27 for more information.

Point of contact: Bill Garrett at

Negotiated Sales: Within 60 calendar days after the close of each fiscal year, you must provide GSA with a listing and description of all negotiated sales with an estimated fair market value in excess of $5,000 (see 102-38.115). For each negotiated sale that meets this criterion, provide the following:

  1. Description of the property (including quantity and condition).
  2. Acquisition cost and date (if not known, estimate and so indicate).
  3. Estimated fair market value (including date of estimate and name of estimator).
  4. Name and address of purchaser.
  5. Date of sale.
  6. Gross and net sales proceeds.
  7. Justification for conducting a negotiated sale.

All reports are due to the Director, Personal Property Management Policy Division (MAD), Office of Government-wide Policy, GSA Washington, DC 20405.

In order to promote and support transparency in the management of Federal Government Personal Property, GSA collects, analyzes, and publishes the Federal Personal Property Open Data Set. Click here to view the 2020 Data Set [PDF - 350 KB].

GSA has created a data visualization map to view a subset of the Federal Personal Property Nonfederal Recipients data. This subset contains the surplus donation data and the Computers for Learning (CFL) donation data by Federal agency given within each state. The data was pulled form two sources - the agency itself when the transaction is conducted by the agency without GSA facilitation, or from GSA in those situations where GSA facilitates or manages the transfer, such as when GSA transfers property to a state or local entity under the Federal donation program.

Last Reviewed: 2021-09-01