Senior Federal Travel Reporting Tool (SFTR)

DUE DATES: There are two reporting periods for SFTR. They are October 1 through March 31 for the first reporting period and April 1 through September 30 for the second reporting period. The due dates are April 30 and October 31 respectively.


Agencies must report semi-annually to the General Services Administration (GSA) information about Senior Federal officials and non-Federal travelers who fly aboard their aircraft. The reporting periods are October 1 through March 31 and April 1 through September 30 of each fiscal year. A report is due to GSA not later than 30 calendar days after the close of each reporting period. Agencies must submit either data or a negative report to GSA each reporting cycle.

The SFTR data is collected at, which is designed to assist agencies and departments in reporting their senior Federal travelers’ use of government aircraft for official business.

The Office of Management and Budget’s (OMB) Circular A-126, “Improving the Management and Use of Government Aircraft” establishes the management and control of government aircraft and establishes the foundation for implementation through the Federal Travel Regulation (FTR). Regulations regarding travel on government aircraft can be located at 41 CFR 300-3; 301-10.260/266; 301-70.800/808, and 301-70.900/910.

Data Elements

SFT data reported to GSA must contain the following information:

(a) The person’s name with indication that he/she is either a senior Federal official or a non-Federal traveler, whichever is appropriate.
(b) The traveler’s organization and title or other appropriate descriptive information, e.g., dependent, press, etc.
(c) Name of the authorizing agency.
(d) The official purposes of the trip.
(e) The start and ending date of the trip.
(f) The justification [DOCX - 15 KB] for the trip.
(g) The destination(s).
(h) For personal or political travel, the amount that the traveler must reimburse the Government (i.e., the full coach fare or appropriate share of that fare).
(i) For official travel, the comparable city-pair fare (if available to the traveler) or the full coach fare if the city-pair fare is not available.
(j) The cost to the Government to carry this person (i.e., the appropriate allocated share of the Federal or CAS aircraft trip costs).
Note to §301-70.907: Agencies are not required to report classified trips; however, agencies must indicate the number of classified trips that are being withheld and maintain information on classified trips for two years.
Most of the information required can be found on the traveler’s travel authorization. Agencies aircraft management office must provide the information about crewmembers and qualified non-crewmembers required by paragraph (b) as well as the information required by paragraph (j).

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Last Reviewed: 2019-09-17