Part 102-116 - General [Reserved]Part 102-117 - Transportation ManagementSubpart A - General§102-117.5 - What is transportation management?§102-117.10 - What is the scope of this part?§102-117.15 - To whom does this part apply?§102-117.20 - Are any agencies exempt from this part?§102-117.25 - What definitions apply to this part?Subpart B - Acquiring Transportation or Related Services§102-117.30 - What choices do I have when acquiring transportation or related services?§102-117.35 - What are the advantages and disadvantages of using GSA’s tender of service?§102-117.40 - When is it advantageous for me to use another agency’s contract or rate tender for transportation services?§102-117.45 - What other factors must I consider when using another agency’s contract or rate tender?§102-117.50 - What are the advantages and disadvantages of contracting directly with a TSP under the FAR?§102-117.55 - What are the advantages and disadvantages of using a rate tender?§102-117.60 - What is the importance of terms and conditions in a rate tender or other transportation document?§102-117.65 - What terms and conditions must all rate tenders or contracts include?§102-117.70 - Where do I find more information on terms and conditions?§102-117.75 - How do I reference the rate tender on transportation documents?§102-117.80 - How are rate tenders filed?§102-117.85 - What is the difference between a Government bill of lading (GBL) and a bill of lading?§102-117.90 - May I use U.S. Government bill of lading (GBL) to acquire freight, household goods or other related transportation services?§102-117.95 - What transportation documents must I use to acquire freight, household goods or other transportation services?Subpart C - Business Rules to Consider Before Shipping Freight or Household Goods§102-117.100 - What business rules must I consider before acquiring transportation or related services?§102-117.105 - What does best value mean when routing a shipment?§102-117.110 - What is satisfactory service?§102-117.115 - How do I calculate total delivery costs?§102-117.120 - To what extent must I equally distribute orders for transportation and related services among TSPs?§102-117.125 - How detailed must I describe property for shipment when communicating to a TSP?§102-117.130 - Must I select TSPs who use alternative fuels?Subpart D - Restrictions That Affect International Transportation of Freight and Household Goods§102-117.135 - What are the international transportation restrictions?§102-117.140 - What is cargo preference?§102-117.145 - What are coastwise laws?§102-117.150 - What do I need to know about coastwise laws?§102-117.155 - Where do I go for further information about coastwise laws?Subpart E - Shipping Freight§102-117.160 - What is freight?§102-117.165 - What shipping process must I use for freight?§102-117.170 - What reference materials are available to ship freight?§102-117.175 - What factors do I consider to determine the mode of transportation?§102-117.180 - What transportation documents must I use to ship freight?§102-117.185 - Where must I send a copy of the transportation documents?§102-117.190 - Where do I file a claim for loss or damage to property?§102-117.195 - Are there time limits affecting filing of a claim?Subpart F - Shipping Hazardous Material (HAZMAT)§102-117.200 - What is HAZMAT?§102-117.205 - What are the restrictions for transporting HAZMAT?§102-117.210 - Where can I get guidance on transporting HAZMAT?Subpart G - Shipping Household Goods§102-117.215 - What are household goods (HHG)?§102-117.220 - What choices do I have to ship HHG?§102-117.225 - What is the difference between a contract or a rate tender and a commuted rate system?§102-117.230 - Must I compare costs between a contract or a rate tender and the commuted rate system before choosing which method to use?§102-117.235 - How do I get a cost comparison?§102-117.240 - What is my agency’s financial responsibility to an employee who chooses to move all or part of his/her HHG under the commuted rate system?§102-117.245 - What is my responsibility in providing guidance to an employee who wishes to use the commuted rate system?§102-117.250 - What are my responsibilities after shipping the household goods?§102-117.255 - What actions may I take if the TSP’s performance is not satisfactory?§102-117.260 - What are my responsibilities to employees regarding the TSP’s liability for loss or damage claims?§102-117.265 - Are there time limits that affect filing a claim with a TSP for loss or damage?Subpart H - Performance Measures§102-117.270 - What are agency performance measures for transportation?Subpart I - Transportation Service Provider (TSP) Performance§102-117.275 - What performance must I expect from a TSP?§102-117.280 - What aspects of the TSP’s performance are important to measure?§102-117.285 - What are my choices if a TSP’s performance is not satisfactory?§102-117.290 - What is the difference between temporary nonuse, suspension and debarment?§102-117.295 - Who makes the decisions on temporary nonuse, suspension and debarment?§102-117.300 - Do the decisions on temporary nonuse, suspension, and debarment go beyond the agency?§102-117.305 - Where do I go for information on the process for suspending or debarring a TSP?§102-117.310 - What records must I keep on temporary nonuse, suspension or debarment of a TSP?§102-117.315 - Whom must I notify on suspension or debarment of a TSP?Subpart J - Representation Before Regulatory Body Proceedings§102-117.320 - What is a transportation regulatory body proceeding?§102-117.325 - May my agency appear on its own behalf before a transportation regulatory body proceeding?§102-117.330 - When, or under what circumstances, would GSA delegate authority to an agency to appear on its own behalf before a transportation regulatory body proceeding?§102-117.335 - How does my agency ask for a delegation to represent itself in a regulatory body proceeding?§102-117.340 - What other types of assistance may GSA provide agencies in dealing with regulatory bodies?Subpart K - Transportation Reporting§102-117.345 - What is the Federal Interagency Transportation System (FITS)?§102-117.350 - Do I have to report?§102-117.355 - Why should I report?§102-117.356 - What information should I report?§102-117.360 - How do I submit information to GSA through FITS?Subpart L - Governmentwide Transportation Policy Council (GTPC)§102-117.361 - What is the Governmentwide Transportation Policy Council (GTPC)?§102-117.362 - Where can I get more information about the GTPC?Subpart M - Recommendations for Authorization and Qualifications to Acquire Transportation Using a Rate Tender§102-117.365 - What are the responsibilities of a Transportation Officer?§102-117.370 - Should I have a Transportation Officer warrant to acquire transportation services using a rate tender?§102-117.375 - Are there instances where a Transportation Officer warrant is not necessary to acquire transportation services?§102-117.380 - What should be contained in a Transportation Officer warrant to acquire transportation services?§102-117.385 - Is there a standard format for a Transportation Officer warrant?§102-117.390 - What are the recommended Transportation Officer training and/or experience levels?§102-117.395 - Should I continue my training to maintain my warrant?§102-117.400 - How should my warrant be documented?Part 102-118 - Transportation Payment and AuditSubpart A - General Introduction§102-118.5 - What is the purpose of this part?§102-118.10 - What is a transportation audit?§102-118.15 - What is a transportation payment?§102-118.20 - Who is subject to this part?§102-118.25 -What must my agency provide to GSA regarding its transportation policies?§102-118.30 - Are Government-controlled corporations bound by this part? Definitions§102-118.35 - What definitions apply to this part?Subpart B - Ordering and Paying for Transportation and Transportation Services§102-118.40 - How does my agency order transportation and transportation services?§102-118.45 - How does a transportation service provider (TSP) bill my agency for transportation and transportation services? Table 1-1 - §102-118.50 - How does my agency pay for transportation services?§102-118.55 - What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?§102-118.60 - To what extent must my agency use electronic commerce?§102-118.65 - Can my agency receive electronic billing for payment of transportation services?§102-118.70 - Must my agency make all payments via electronic funds transfer?§102-118.75 - What if my agency or the TSP does not have an account with a financial institution or approved payment agent?§102-118.80 - Who is responsible for keeping my agency’s electronic commerce transportation billing records?§102-118.85 - Can my agency use a Government contractor issued charge card to pay for transportation services?§102-118.90 - If my agency orders transportation and/or transportation services with a Government contractor issued charge card or charge account citation, is this subject to prepayment audit?§102-118.91 - May my agency authorize the use of cash?§102-118.92 - How does my agency handle receipts, tickets or other records of cash payments?§102-118.95 - What forms can my agency use to pay transportation bills?§102-118.100 - What must my agency ensure is on each SF1113?§102-118.105 - Where can I find the rules governing the use of a Government Bill of Lading?§102-118.110 - Where can I find the rules governing the use of a Government Transportation Request?§102-118.115 - Must my agency use a GBL?§102-118.120 - Must my agency use a GTR?§102-118.125 - What if my agency uses a TD other than a GBL?§102-118.130 - Must my agency use a GBL for express, courier, or small package shipments?§102-118.135 - Where are the mandatory terms and conditions governing the use of bills of lading?§102-118.140 - What are the major mandatory terms and conditions governing the use of GBLs and bills of lading?§102-118.145 - Where are the mandatory terms and conditions governing the use of passenger transportation documents?§102-118.150 - What are the major mandatory terms and conditions governing the use of passenger transportation documents?§102-118.155 - How does my agency handle supplemental billings from the TSP after payment of the original bill?§102-118.160 - Who is liable if my agency makes an overpayment on a transportation bill?§102-118.165 - What must my agency do if it finds an error on a TSP bill?§102-118.170 - Will GSA continue to maintain a centralized numbering system for Government transportation documents?Subpart C - Use of Government Billing Documents Terms and Conditions Governing Acceptance and Use of a Government Bill of Lading (GBL) or Government Transportation Request (GTR) (UntilFormRetirement)§102-118.180 [Reserved]§102-118.185 - When buying freight transportation, must my agency reference the applicable contract or tender on the bill of lading (including a GBL)?§102-118.190 - When buying passenger transportation must my agency reference the applicable contract?§102-118.195 - What documents must a transportation service provider (TSP) send to receive payment for a transportation billing?§102-118.200 - Can a TSP demand advance payment for the transportation charges submitted on a bill of lading (including GBL)?§102-118.205 - May my agency pay a subcontractor or agent functioning as a warehouseman for the TSP providing service under the bill of lading?§102-118.210 - May my agency use bills of lading other than the GBL for a transportation shipment?§102-118.215 - May my agency pay a TSP any extra fees to pay for the preparation and use of the GBL or GTR?§102-118.220 - If a transportation debt is owed to my agency by a TSP because of loss or damage to property, does my agency report it to GSA?§102-118.225 - What constitutes final receipt of shipment?§102-118.230 - What if my agency creates or eliminates a field office approved to prepare transportation documents? Agency Responsibilities When Using Government Bills of Lading (GBLs) or GovernmentTransportationRequests (GTRs)§102-118.235 - Must my agency keep physical control and accountability of the GBL and GTR forms or GBL and GTR numbers?§102-118.240 - How does my agency get GBL and GTR forms?§102-118.245 - How does my agency get an assigned set of GBL or GTR numbers?§102-118.250 - Who is accountable for the issuance and use of GBL and GTR forms?§102-118.255 - Are GBL and GTR forms numbered and used sequentially? Quotations, Tenders or Contracts§102-118.260 - Must my agency send all quotations, tenders, or contracts with a TSP to GSA?Subpart D - Prepayment Audits of Transportation Services -Agency Requirements for a Transportation Prepayment Audit Program§102-118.265 - What is a prepayment audit?§102-118.270 - Must my agency establish a transportation prepayment audit program, and how is it funded?§102-118.275 - What must my agency consider when developing a transportation prepayment audit program?§102-118.280 - Must all transportation payment records, whether they are electronic or paper, undergo a prepayment audit?§102-118.285 - What must be included in an agency’s transportation prepayment audit program? -Agency Requirements with Transportation Service Providers§102-118.290 - Must my agency notify the TSP of any adjustment to the TSP bill?§102-118.295 - Does my agency transportation prepayment audit program need to establish appeal procedures?§102-118.300 - What must my agency do if the TSP disputes the findings and my agency cannot resolve the dispute?§102-118.305 - What information must be on all transportation payment records that have completed my agency’s prepayment audit?§102-118.310 - What does the GSA Transportation Audits Division consider when verifying an agency prepayment audit program?§102-118.315 - How does my agency contact the GSA Transportation Audits Division?§102-118.320 - What action should my agency take if the agency’s transportation prepayment audit program changes? -Agency Certifying and Disbursing Officers§102-118.325 - Does establishing an agency Chief Financial Officer-approved transportation prepayment audit program change the responsibilities of the certifying officers?§102-118.330 - Does a transportation prepayment audit waiver change any liabilities of the certifying officer?§102-118.335 - What relief from liability is available for the certifying official under a transportation postpayment audit?§102-118.340 -Do the requirements of a transportation prepayment audit change the disbursing official's liability for overpayment?§102-118.345 - Where does relief from transportation prepayment audit liability for certifying, accountable, and disbursing officers reside in my agency? -Exemptions and Suspensions of the Mandatory Transportation Prepayment Audit Program§102-118.350 - What agency has the authority to grant an exemption from the transportation prepayment audit requirement?§102-118.355 - How does my agency apply for an exemption from a transportation prepayment audit requirement?§102-118.360 - How long will GSA take to respond to an exemption request from a transportation prepayment audit requirement?§102-118.365 - Can my agency renew an exemption from the transportation prepayment audit requirements?§102-118.370 - Are my agency's prepayment audited transportation documentation subject to periodic postpayment audit oversight from the GSA Transportation Audits Division?§102-118.375 -Can GSA suspend my agency's transportation prepayment audit program?§102-118.380 - How does my agency apply for a waiver from a prepayment audit of requirement?Subpart E - Postpayment Transportation Audits§102-118.400 - What is a transportation postpayment audit?§102-118.405 - Who conducts a transportation postpayment audit?§102-118.410 - If agencies perform the mandatory transportation prepayment audit, will this eliminate the requirement for a transportation postpayment audit conducted by GSA?§102-118.415 - Can the Administrator of General Services exempt the transportation postpayment audit requirement?§102-118.420 - Is my agency allowed to perform a postpayment audit on our transportation documents?§102-118.425 - Is my agency required to forward all transportation documents to GSA Transportation Audits Division, and what information must be on these documents?§102-118.430 - What is the process the GSA Transportation Audits Division employs to conduct a postpayment audit?§102-118.435 - What are the transportation postpayment audit roles and responsibilities of the GSA Transportation Audits Division?§102-118.440 - Does my agency pay for a transportation postpayment audit conducted by the GSA Transportation Audits Division?§102-118.445 - How do I contact the GSA Transportation Audits Division?Subpart F - Claims and Appeal Procedures General Agency Information for All Claims§102-118.450 - 118.450 Can a TSP file a transportation claim against my agency?§102-118.455 - What is the time limit for a TSP to file a transportation claim against my agency? Table 1-1 - Time Limits on Actions Taken by TSP§102-118.460 - What is the time limit for my agency to file a court claim with a TSP for freight charges, reparations, and loss or damage to the property? Table 1-1 - (a) Time Limits on Actions Taken by the Federal Government Against TSPs Table 1-2 - (b) Time Limits on Actions Taken by the Federal Government Against TSPs Exempt From Regulation§102-118.465 - Must my agency pay interest on a disputed amount claimed by a TSP?§102-118.470 - Are there statutory time limits for a TSP on filing a administrative claim with the GSA Audit Division?§102-118.475 - Does interest apply after certification of payment of claims?§102-118.480 - How does my agency settle disputes with a TSP?§102-118.485 - Is there a time limit for my agency to issue a decision on disputed claims?§102-118.490 - What if my agency fails to settle a dispute within 30 days?§102-118.495 - May my agency appeal a decision by the Civilian Board of Contract Appeals (CBCA)?§102-118.500 - How does my agency handle a voluntary refund submitted by a TSP?§102-118.505 - Must my agency send a voluntary refund to the Treasurer of the United States?§102-118.510 - Can my agency revise or alter a GSA Form7931, Certificate of Settlement?§102-118.515 - Does my agency have any recourse not to pay a Certificate of Settlement?§102-118.520 - Who is responsible for determining the standards for collection, compromise, termination, or suspension of collection action on any outstanding debts to my agency?§102-118.525 - What are my agency’s responsibilities for verifying the correct amount of transportation charges?§102-118.530 - Will GSA instruct my agency’s disbursing offices to offset unpaid TSP billings?§102-118.535 - re there principles governing my agency’s TSP debt collection procedures?§102-118.540 - Who has the authority to audit, settle accounts, and/or start collection action for all transportation services provided for my agency? Transportation Service Provider (TSP) Filing Requirements§102-118.545 - What information must a TSP claim include?§102-118.550 - How does a TSP file an administrative claim using EDI or other electronic means?§102-118.555 - Can a TSP file a supplemental administrative claim?§102-118.560 - What is the required format that a TSP must use to file an administrative claim?§102-118.565 - What documentation is required when filing an administrative claim? Transportation Service Provider (TSP) and Agency Appeal Procedures for Prepayment Audits§102-118.570 - If my agency denies the TSP’s challenge to the statement of difference, may the TSP appeal?§102-118.575 - If a TSP disagrees with the decision of my agency, can the TSP appeal?§102-118.580 - May a TSP appeal a prepayment audit decision of the GSA Audit Division?§102-118.585 - May a TSP appeal a prepayment audit decision of the CBCA?§102-118.590 - May my agency appeal a prepayment audit decision of the GSA Audit Division?§102-118.595 - May my agency appeal a prepayment audit decision by the CBCA? Transportation Service Provider (TSP) and Agency Appeal Procedures for Postpayment Audits§102-118.600 - When a TSP disagrees with a Notice of Overcharge resulting from a postpayment audit, what are the appeal procedures?§102-118.605 - What if a TSP disagrees with the Notice of Indebtedness?§102-118.610 - Is a TSP notified when GSA allows a claim?§102-118.615 - Will GSA notify a TSP if they internally offset a payment?§102-118.620 - How will a TSP know if the GSA Audit Division disallows a claim?§102-118.625 - Can a TSP request a reconsideration of a settlement action by the GSA Audit Division?§102-118.630 - How must a TSP refund amounts due to GSA?§102-118.635 - Can the Government charge interest on an amount due from a TSP?§102-118.640 - If a TSP fails to pay or to appeal an overcharge, what actions will GSA pursue to collect the debt?§102-118.645 - Can a TSP file an administrative claim on collection actions?§102-118.650 - Can a TSP request a review of a settlement action by the Administrator of General Services?§102-118.655 - Are there time limits on a TSP request for an administrative review by the Civilian Board of Contract Appeals CBCA?§102-118.660 - May a TSP appeal a postpayment audit decision of the CBCA?§102-118.665 - May my agency appeal a postpayment audit decision by the CBCA? Transportation Service Provider (TSP) Non-Payment of a Claim§102-118.670 - If a TSP cannot immediately pay a debt, can they make other arrangements for payment?§102-118.675 - What recourse does my agency have if a TSP does not pay a transportation debt?