Part 102-118-Transportation Payment and Audit

  • 102-118.180- [Reserved]

  • 102-118.185- When buying freight transportation, must my agency reference the applicable contract or tender on the bill of lading (including a GBL)?

  • 102-118.190- When buying passenger transportation must my agency reference the applicable contract?

  • 102-118.195- What documents must a transportation service provider (TSP) send to receive payment for a transportation billing?

  • 102-118.200- Can a TSP demand advance payment for the transportation charges submitted on a bill of lading (including GBL)?

  • 102-118.205- May my agency pay a subcontractor or agent functioning as a warehouseman for the TSP providing service under the bill of lading?

  • 102-118.210- May my agency use bills of lading other than the GBL for a transportation shipment?

  • 102-118.215- May my agency pay a TSP any extra fees to pay for the preparation and use of the GBL or GTR?

  • 102-118.220- If a transportation debt is owed to my agency by a TSP because of loss or damage to property, does my agency report it to GSA?

  • 102-118.225- What constitutes final receipt of shipment?

  • 102-118.230- What if my agency creates or eliminates a field office approved to prepare transportation documents?

  • Agency Responsibilities When Using Government Bills of Lading (GBLs) or Government Transportation Requests (GTRs)

  • 102-118.235- Must my agency keep physical control and accountability of the GBL and GTR forms or GBL and GTR numbers?

  • 102-118.240- How does my agency get GBL and GTR forms?

  • 102-118.245- How does my agency get an assigned set of GBL or GTR numbers?

  • 102-118.250- Who is accountable for the issuance and use of GBL and GTR forms?

  • 102-118.255- Are GBL and GTR forms numbered and used sequentially?

  • Quotations, Tenders or Contracts

  • 102-118.260- Must my agency send all quotations, tenders, or contracts with a TSP to GSA?

  • Subpart D-Prepayment Audits of Transportation Services

  • Agency Requirements for Prepayment Audits

  • 102-118.265- What is a prepayment audit?

  • 102-118.270- Must my agency establish a prepayment audit program?

  • 102-118.275- What must my agency consider when designing and implementing a prepayment audit program?

  • 102-118.280- What advantages does the prepayment audit offer my agency?

  • 102-118.285- What options for performing a prepayment audit does my agency have?

  • 102-118.290- Must every electronic and paper transportation bill undergo a prepayment audit?

  • 102-118.295- What are the limited exceptions to every bill undergoing a prepayment audit?

  • 102-118.300- How does my agency fund its prepayment audit program?

  • 102-118.305- Must my agency notify the TSP of any adjustment to the TSP's bill?

  • 102-118.310- Must my agency prepayment audit program establish appeal procedures whereby a TSP may appeal any reduction in the amount billed?

  • 102-118.315- What must my agency do if the TSP disputes the findings and my agency cannot resolve the dispute?

  • 102-118.320- What information must be on transportation bills that have completed my agency's prepayment audit?

  • Maintaining an Approved Program

  • 102-118.325- Must I get approval for my agency's prepayment audit program?

  • 102-118.330- What are the elements of an acceptable prepayment audit program?

  • 102-118.335- What does the GSA Audit Division consider when verifying an agency prepayment audit program?

  • 102-118.340- How does my agency contact the GSA Audit Division?

  • 102-118.345- If my agency chooses to change an approved prepayment audit program, does the program need to be reapproved?

  • Liability for Certifying and Disbursing Officers.

  • 102-118.350- Does establishing a prepayment audit system or program change the responsibilities of the certifying officers?

  • 102-118.355- Does a prepayment audit waiver change any liabilities of the certifying officer?

  • 102-118.360- What relief from liability is available for the certifying official under a postpayment audit?

  • 102-118.365- Do the requirements of a prepayment audit change the disbursing official's liability for overpayment?

  • 102-118.370- Where does relief from prepayment audit liability for certifying, accountable, and disbursing officers reside in my agency?

  • Waivers from Mandatory Prepayment Audit

  • 102-118.375- Who has the authority to grant a waiver of the prepayment audit requirement?

  • 102-118.380- How does my agency apply for a waiver from a prepayment audit of requirement?

  • 102-118.385- What must a waiver request include?

  • 102-118.390- On what basis does GSA grant a waiver to the prepayment audit requirement?

  • 102-118.395- How long will GSA take to respond to a waiver request?

  • 102-118.400- Must my agency renew a waiver of the prepayment audit requirements?

  • 102-118.405- Are my agency's prepayment audited transportation bills subject to periodic postpayment audit oversight from the GSA Audit Division?

  • Suspension of Agency Prepayment Audit Programs

  • 102-118.410- Can GSA suspend my agency's prepayment audit program?

  • Subpart E-Postpayment Transportation Audits

  • 102-118.415- Will the widespread mandatory use of prepayment audits eliminate postpayment audits?

  • 102-118.420- Can the Administrator of General Services waive the postpayment auditing provisions of this subpart?

  • 102-118.425- Is my agency allowed to perform a postpayment audit on our transportation bills?

  • 102-118.430- What information must be on my agency's transportation bills submitted for a postpayment audit?

  • 102-118.435- What procedures does GSA use to perform a postpayment audit?

  • 102-118.440- What are the postpayment audit responsibilities and roles of the GSA Audit Division?

  • 102-118.445- Must my agency pay for a postpayment audit when using the GSA Audit Division?

  • Subpart F-Claims and Appeal Procedures

  • General Agency Information for All Claims

  • 102-118.450- Can a TSP file a transportation claim against my agency?

  • 102-118.455- What is the time limit for a TSP to file a transportation claim against my agency?

  • 102-118.460- What is the time limit for my agency to file a court claim with a TSP for freight charges, reparations, and loss or damage to the property?

  • 102-118.465- Must my agency pay interest on a disputed amount claimed by a TSP?

  • 102-118.470- Are there statutory time limits for a TSP on filing a administrative claim with the GSA Audit Division?

  • 102-118.475- Does interest apply after certification of payment of claims?

  • 102-118.480- How does my agency settle disputes with a TSP?

  • 102-118.485- Is there a time limit for my agency to issue a decision on disputed claims?

  • 102-118.490- What if my agency fails to settle a dispute within 30 days?

  • 102-118.495- May my agency appeal a decision by the Civilian Board of Contract Appeals (CBCA)?

  • 102-118.500- How does my agency handle a voluntary refund submitted by a TSP?

  • 102-118.505- Must my agency send a voluntary refund to the Treasurer of the United States?

  • 102-118.510- Can my agency revise or alter a GSA Form 7931, Certificate of Settlement?

  • 102-118.515- Does my agency have any recourse not to pay a Certificate of Settlement?

  • 102-118.520- Who is responsible for determining the standards for collection, compromise, termination, or suspension of collection action on any outstanding debts to my agency?

  • 102-118.525- What are my agency's responsibilities for verifying the correct amount of transportation charges?

  • 102-118.530- Will GSA instruct my agency's disbursing offices to offset unpaid TSP billings?

  • 102-118.535- re there principles governing my agency's TSP debt collection procedures?

  • 102-118.540- Who has the authority to audit, settle accounts, and/or start collection action for all transportation services provided for my agency?

  • Transportation Service Provider (TSP) Filing Requirements

  • 102-118.545- What information must a TSP claim include?

  • 102-118.550- How does a TSP file an administrative claim using EDI or other electronic means?

  • 102-118.555- Can a TSP file a supplemental administrative claim?

  • 102-118.560- What is the required format that a TSP must use to file an administrative claim?

  • 102-118.565- What documentation is required when filing an administrative claim?

  • Transportation Service Provider (TSP) and Agency Appeal Procedures for Prepayment Audits

  • 102-118.570- If my agency denies the TSP's challenge to the statement of difference, may the TSP appeal?

  • 102-118.575- If a TSP disagrees with the decision of my agency, can the TSP appeal?

  • 102-118.580- May a TSP appeal a prepayment audit decision of the GSA Audit Division?

  • 102-118.585- May a TSP appeal a prepayment audit decision of the CBCA?

  • 102-118.590- May my agency appeal a prepayment audit decision of the GSA Audit Division?

  • 102-118.595- May my agency appeal a prepayment audit decision by the CBCA?

  • Transportation Service Provider (TSP) and Agency Appeal Procedures for Postpayment Audits

  • 102-118.600- When a TSP disagrees with a Notice of Overcharge resulting from a postpayment audit, what are the appeal procedures?

  • 102-118.605- What if a TSP disagrees with the Notice of Indebtedness?

  • 102-118.610- Is a TSP notified when GSA allows a claim?

  • 102-118.615- Will GSA notify a TSP if they internally offset a payment?

  • 102-118.620- How will a TSP know if the GSA Audit Division disallows a claim?

  • 102-118.625- Can a TSP request a reconsideration of a settlement action by the GSA Audit Division?

  • 102-118.630- How must a TSP refund amounts due to GSA?

  • 102-118.635- Can the Government charge interest on an amount due from a TSP?

  • 102-118.640- If a TSP fails to pay or to appeal an overcharge, what actions will GSA pursue to collect the debt?

  • 102-118.645- Can a TSP file an administrative claim on collection actions?

  • 102-118.650- Can a TSP request a review of a settlement action by the Administrator of General Services?

  • 102-118.655- Are there time limits on a TSP request for an administrative review by the CBCA?

  • 102-118.660- May a TSP appeal a postpayment audit decision of the CBCA?

  • 102-118.665- May my agency appeal a postpayment audit decision by the CBCA?

  • Transportation Service Provider (TSP) Non-Payment of a Claim

  • 102-118.670- If a TSP cannot immediately pay a debt, can they make other arrangements for payment?

  • 102-118.675- What recourse does my agency have if a TSP does not pay a transportation debt?


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