Part 102-118—Transportation Payment and Audit
102-118.25— Does GSA still require my agency to submit its overall transportation policies for approval?
102-118.45— How does a transportation service provider (TSP) bill my agency for transportation and transportation services?
102-118.55— What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?
102-118.75— What if my agency or the TSP does not have an account with a financial institution or approved payment agent?
102-118.80— Who is responsible for keeping my agency’s electronic commerce transportation billing records?
102-118.85— Can my agency use a Government contractor issued charge card to pay for transportation services?
102-118.90— If my agency orders transportation and/or transportation services with a Government contractor issued charge card or charge account citation, is this subject to prepayment audit?
102-118.140— What are the major mandatory terms and conditions governing the use of GBLs and bills of lading?
102-118.145— Where are the mandatory terms and conditions governing the use of passenger transportation documents?
102-118.150— What are the major mandatory terms and conditions governing the use of passenger transportation documents?
102-118.155— How does my agency handle supplemental billings from the TSP after payment of the original bill?
102-118.170— Will GSA continue to maintain a centralized numbering system for Government transportation documents?
Terms and Conditions Governing Acceptance and Use of a Government Bill of Lading (GBL) or Government Transportation Request (GTR) (Until Form Retirement)
102-118.185— When buying freight transportation, must my agency reference the applicable contract or tender on the bill of lading (including a GBL)?
102-118.195— What documents must a transportation service provider (TSP) send to receive payment for a transportation billing?
102-118.200— Can a TSP demand advance payment for the transportation charges submitted on a bill of lading (including GBL)?
102-118.205— May my agency pay a subcontractor or agent functioning as a warehouseman for the TSP providing service under the bill of lading?
102-118.215— May my agency pay a TSP any extra fees to pay for the preparation and use of the GBL or GTR?
102-118.220— If a transportation debt is owed to my agency by a TSP because of loss or damage to property, does my agency report it to GSA?
102-118.230— What if my agency creates or eliminates a field office approved to prepare transportation documents?
Agency Responsibilities When Using Government Bills of Lading (GBLs) or Government Transportation Requests (GTRs)
102-118.235— Must my agency keep physical control and accountability of the GBL and GTR forms or GBL and GTR numbers?
102-118.275— What must my agency consider when designing and implementing a transportation audit program?
102-118.280— Must all transportation payment records, whether they are electronic or paper, undergo a prepayment audit?
102-118.295— Does my agency transportation prepayment audit program need to establish appeal procedures?
102-118.300— What must my agency do if the TSP disputes the findings and my agency cannot resolve the dispute?
102-118.305— What information must be on all transportation payment records that have completed my agency’s prepayment audit?
102-118.310— What does the GSA Transportation Audits Division consider when verifying an agency prepayment audit program?
102-118.320— What action should my agency take if the agency’s transportation prepayment audit program changes?
102-118.325— Does establishing an agency Chief Financial Officer-approved transportation prepayment audit program change the responsibilities of the certifying officers?
102-118.330— Does a transportation prepayment audit waiver change any liabilities of the certifying officer?
102-118.335— What relief from liability is available for the certifying official under a transportation postpayment audit?
102-118.340— Do the requirements of a transportation prepayment audit change the disbursing official’s liability for overpayment?
102-118.345— Where does relief from transportation prepayment audit liability for certifying, accountable, and disbursing officers reside in my agency?
102-118.350— What agency has the authority to grant an exemption from the transportation prepayment audit requirement?
102-118.355— How does my agency apply for an exemption from a transportation prepayment audit requirement?
102-118.360— How long will GSA take to respond to an exemption request from a transportation prepayment audit requirement?
102-118.365— Can my agency renew an exemption from the transportation prepayment audit requirements?
102-118.370— Are my agency’s prepayment audited transportation documentation subject to periodic postpayment audit oversight from the GSA Transportation Audits Division?
102-118.410— If agencies perform the mandatory transportation prepayment audit, will this eliminate the requirement for a transportation postpayment audit conducted by GSA?
102-118.415— Can the Administrator of General Services exempt the transportation postpayment audit requirement?
102-118.425— Is my agency required to forward all transportation documents to GSA Transportation Audits Division, and what information must be on these documents?
102-118.430— What is the process the GSA Transportation Audits Division employs to conduct a postpayment audit?
102-118.435— What are the transportation postpayment audit roles and responsibilities of the GSA Transportation Audits Division?
102-118.440— Does my agency pay for a transportation postpayment audit conducted by the GSA Transportation Audits Division?
102-118.460— What is the time limit for my agency to file a court claim with a TSP for freight charges, reparations, and loss or damage to the property?
102-118.470— Are there statutory time limits for a TSP on filing a administrative claim with the GSA Audit Division?
102-118.520— Who is responsible for determining the standards for collection, compromise, termination, or suspension of collection action on any outstanding debts to my agency?
102-118.525— What are my agency’s responsibilities for verifying the correct amount of transportation charges?
102-118.540— Who has the authority to audit, settle accounts, and/or start collection action for all transportation services provided for my agency?
102-118.570— If my agency denies the TSP’s challenge to the statement of difference, may the TSP appeal?
102-118.600— When a TSP disagrees with a Notice of Overcharge resulting from a postpayment audit, what are the appeal procedures?
102-118.640— If a TSP fails to pay or to appeal an overcharge, what actions will GSA pursue to collect the debt?
102-118.650— Can a TSP request a review of a settlement action by the Administrator of General Services?
print Last Reviewed 2017-08-14