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Subchapter B - Agency Requirements


Part 300-70 - Agency Reporting Requirements

Authority:5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20 U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 121(c); 49 U.S.C. 40118; E.O. 11609, as amended, 3 CFR, 1971-1975 Comp., p. 586.

Subpart A - Requirement to Report Agency Payments for Employee Travel, Transportation, and Relocation

§300-70.1 - What are the requirements for reporting payments for employee travel, transportation, and relocation?

Agencies (as defined in §301-1.1 of this subtitle) must report total travel and transportation payments, including relocation, no later than November 30 of each year to GSA, as described in this part:

      (a) Specific information on reporting payments for temporary duty travel are in this subpart.

      (b) Specific information on reporting payments for employee relocation are in part  302-1 of this subtitle.

§300-70.2 - What information must we report?

Information on agency reporting requirements is available at www.gsa.gov/trip.

§300-70.3 - When must we report pertinent travel, transportation, and relocation data?

All travel, transportation, and relocation data are due by the date prescribed in §300-70.1. The head of your agency is responsible for ensuring this data is complete and accurate before submitting it to GSA.

§300-70.4 - Must we report travel, transportation, and relocation data if we have major suborganizations?

Your report must cover all components of your agency.

Subpart B - Requirement to Report Use of Other Than Coach-Class Transportation Accommodations

§300-70.100 - Who must report use of other than coach-class transportation accommodations?

An agency as defined in §301-1.1 of this subtitle.

§300-70.101 - Where can we find what information we are required to report?

GSA will issue a Bulletin which will inform agencies of the required information and reporting format(s) for any trip in which the agency authorized and paid for transportation that exceeded the use of coach-class or lowest first-class accommodations. Negative submissions are required. Bulletins regarding the Federal Travel Regulation are located on the Internet at www.gsa.gov/bulletin .

§300-70.102 - How often must we report the required information?

You must annually submit the required information to GSA no later than 60 days after the end of each fiscal year.

§300-70.103 - Are there any exceptions to the reporting requirement?

Yes. You are not required to report data that is protected from public disclosure by statute or Executive Order. However, you are required to submit, in a cover letter to GSA, the following aggregate information.

      (a) Aggregate number of authorized other than coach-class trips that are protected from disclosure;

      (b) Total cost of actual other than coach-class fares paid that exceeded the coach-class fare; and

      (c) Total cost of coach class fares that would have been paid for the same travel.

Note to §300-70.103 : If the aggregate information is also protected from public disclosure then a negative report must be submitted to GSA.

Subpart C - [Reserved]

Part 300-80 - Relocation Expenses Test Programs

Authority:5 U.S.C. 5707, 5738, and 5739.

§300-80.1 - What is a relocation expenses test program?

It is a program to permit agencies to test new and innovative methods of reimbursing relocation expenses without seeking a waiver of current rules or authorizing legislation.

§300-80.2 - Who may authorize test programs?

The Administrator of General Services may authorize an agency to conduct tests when the Administrator determines tests to be in the interest of the Government.

§300-80.3 - What must be done to apply for test program authority?

The head of the agency or designee must design the test program to enhance cost savings or other efficiencies to the Government and submit in writing to the Administrator of General Services (Attention: MTT), 1800 F Street, NW, Washington, DC 20405:

      (a) An explanation of the test program;

      (b) If applicable, the specific provisions of the FTR from which the agency is deviating;

      (c) An analysis of the expected costs and benefits; and

      (d) A set of criteria for evaluating the effectiveness of the program.

§300-80.4 - How many test programs may be authorized by GSA throughout the government?

No more than 12 relocation expense test programs may be conducted at the same time.

§300-80.5 - What factors will GSA consider in approving a request for a relocation expenses test program?

The following factors will be considered:

      (a) Potential savings to the Government.

      (b) Application of results to other agencies.

      (c) Feasibility of successful implementation.

      (d) Number of tests, if any, already authorized to the same activity.

      (e) Whether the request meets the requirements of §300-80.3.

      (f) Other agency requests under consideration at the time of submission.

      (g) Uniqueness of proposed test.

§300-80.6 - What limits are there to test programs?

When authorized by the Administrator of General Services, the agency may pay any necessary relocation expenses in lieu of payments authorized or required under 5 U.S.C. chapter 57, subchapter II.

§300-80.7 - How long is the duration of test programs?

The duration of a test program is up to four years from the date of authorization unless terminated prior to that time by the Administrator of General Services. The agency conducting a test program may also terminate the test program at any time by providing written notice of the termination to the Administrator of General Services. The Administrator of General Services may grant test program extensions of up to an additional four years (see §300-80.8).

§300-80.8 - What must we do to apply for a test program extension?

The head of the agency or designee must submit a request to extend the test program to the Administrator of General Services (Attention: MTT), 1800 F Street, NW., Washington, DC 20405, not later than 120 days prior to the expiration of the test period. The request for extension must contain the test program results to that date and clearly enumerate the benefits, qualitatively or quantitatively or both, of granting a test program extension and must specify the duration of time for which an extension is requested.

§300-80.9 - What reports are required for a test program?

      (a) The Administrator of General Services must submit a copy of any test program approved or extended to Congress at least 30 days before the effective date of the authorized test program.

      (b) The agency authorized to conduct the test program must submit the following reports:

           (1) An annual report on the progress of the test, submitted to the General Services Administration, Office of Governmentwide Policy, Office of Travel, Transportation and Asset Management (Attention MTT), Washington, DC 20405. The Administrator or designee may terminate the test program approval for failure to comply with these reporting requirements; and

           (2) A final report on the results of the test program must be submitted to the General Services Administration, Office of Governmentwide Policy, Office of Travel, Transportation and Asset Management (Attention MTT), Washington, DC 20405, and to the appropriate committees of Congress within 3 months after completion of the program.

      (c) All reports must include quantitative or qualitative assessments, or both, clearly evaluating the results of the test program and enumerating benefits and costs.

Part 300-90 - Telework Expenses Test Programs

Authority:5 U.S.C. 5707 and 5711.

§300-90.1 - What is a telework travel expenses test program?

It is a program that permits an agency to test new and innovative methods of reimbursing telework travel expenses without seeking a waiver of current rules or authorizing legislation.

§300-90.2 - Who may authorize test programs?

The Administrator of General Services may authorize agencies to conduct test programs when the Administrator determines the proposed tests to be in the interest of the Government.

§300-90.3 - What must be done to apply for test program authority?

The head of the agency or designee must design the test program to enhance cost savings or other efficiencies for the Government and submit in writing to the Administrator of General Services (Attention: MA), 1800 F Street, NW., Washington, DC 20405-0001:

      (a) An explanation of the test program;

      (b) If applicable, the specific provisions of the FTR from which the agency is deviating, and confirmation between the agency and the participating employee of any waivers of entitlements by the employee under 5 U.S.C. Chapter 57, Subchapter I;

      (c) An analysis of the expected costs and benefits;

      (d) A set of criteria for evaluating the effectiveness of the program; and

      (e) Agency procedures regarding how and when a telework program is terminated for the participating employee when he or she voluntarily relocated to a telework location.

§300-90.4 - How many test programs may be authorized by GSA throughout the Government?

No more than 10 telework travel expense test programs may be conducted at the same time.

§300-90.5 - What factors will GSA consider in approving a request for a telework travel test program?

The following factors will be considered:

      (a) Potential cost savings or other efficiencies that accrue to the Government;

      (b) Application of results to other agencies;

      (c) Feasibility of successful implementation;

      (d) Number of tests, if any, already authorized to the same agency;

      (e) Whether the request meets the requirements of §300-90.3;

      (f) Other agency requests under consideration at the time of submission; and

      (g) Uniqueness of proposed test.

§300-90.6 - What is authorized under the test programs?

Under a telework expenses test program authorized by the Administrator of General Services, the agency may:

      (a) Pay any necessary telework travel expenses in lieu of payments authorized or required under 5 U.S.C. Chapter 57, Subchapter I for employees participating in a telework program;

      (b) Provide a participating employee with the option to waive any payment authorized or required under 5 U.S.C. Chapter 57, Subchapter 1; or

      (c) Establish, for a participating employee who voluntarily relocates from the pre-existing duty station of that employee, a reasonable maximum number of occasional visits to the pre-existing duty station before that employee is eligible for payment of any incurred travel expenses by that agency for travel to the pre-existing duty station.

§300-90.7 - What is the duration of test programs?

The duration of a test program is up to four years from the date of authorization unless terminated prior to that time by the Administrator of General Services. The agency conducting a test program may also terminate the test program at any time by providing written notice of the termination to the Administrator of General Services. The Administrator of General Services may grant test program extensions of up to an additional 24 months, but not beyond December 8, 2017, the expiration of the test authority (see §300-90.8).

§300-90.8 - What must we do to apply for a test program extension?

The head of the agency or designee must submit a request to extend the test program to the Administrator of General Services (Attention: MA), 1800 F Street, NW., Washington, DC 20405-0001, not later than 120 days prior to the expiration of the test period. The request for extension must:

      (a) Contain the test program results to that date;

      (b) Clearly enumerate the benefits, qualitatively and/or quantitatively, of granting a test program extension; and

      (c) Specify the duration of time for which an extension is requested.

§300-90.9 - What reports are required for a test program?

      (a) The Administrator of General Services must submit to Congress a copy of any approved or extended test program at least 30 days before the effective date of the authorized test program or extension.

      (b) The agency authorized to conduct the test program must submit:

           (1) An annual report on the progress of the test, submitted to the U.S. General Services Administration, Office of Government-wide Policy, Office of Asset and Transportation Management (Attention: MA), Washington, DC 20405. The Administrator or designee may terminate the test program approval for failure to comply with this reporting requirement; and

           (2) A final report on the results of the test program must be submitted to the U.S. General Services Administration, Office of Government-wide Policy, Office of Asset and Transportation Management (Attention: MA), Washington, DC 20405, the Telework Managing Officer of that agency, and to the appropriate committees of Congress not later than 3 months after completion of the program.

      (c) All reports must include quantitative or qualitative assessments, or both, clearly evaluating the results of the test program and enumerating benefits and costs. The results in a report may include:

           (1) The total number of visits a participating employee made to the pre-existing official station;

           (2) The total number of visits and travel expenses paid by the agency;

           (3) The total number of visits and travel expenses paid by the participating employee; or

           (4) Any other information the agency determines useful to aid the Administrator of General Services, the Telework Managing Officer(s), and Congress in understanding the test program and the impact of the program.

Last Reviewed: 2020-07-02