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GSA Proposes Revised Mail Management Regulation

GSA #9832

June 18, 2001
Contact: Eleni Martin (202) 501-1231

Washington, D.C. -- To improve the efficiency and effectiveness of how federal mail is processed, the U.S. General Services Administration Office of Governmentwide Policy in collaboration with federal agencies and stakeholders is revising Federal mail management policy. The proposed regulation is posted on the GSA web site at, is open for public comment until July 30.

The proposed regulation is intended to provide a framework for federal mail communications in the future by improving how mail is processed and saving mail service processing time and tax dollars. Under the new regulations, federal agencies would need to:

Restructure their financial systems to drive cost to the user level by October 1, 2002. Driving costs to the user level provides an incentive for federal agencies to improve how they process mail.
Collaborate on the management of mail with agency Chief Financial Officer and Chief Information Officer.
Collect data on postage expenditures and report that data to GSA if they spend more than $1 million per year on postage
Provide a comprehensive mail management plan annually to GSA if they spend over $1 million per year on postage.
Develop performance measurement processes at the agency and facility levels.

For comments to be considered in the formulation of the final rule, they must be received by July 30, 2001. Comments should be sent to: Michael E. Hopkins, Regulatory Secretariat (MVRS), Federal Acquisition Policy Division, General Services Administration, 1800 F Street, NW., Washington, DC 20405 or by e-mail to:

Last Reviewed 2010-09-16