Key Changes for Local Telecom Service and WITS Customers
As of February 2016, Local Telecom Service and WITS customers have access to summary billing and payment information via the Vendor and Customer Self Service (VCSS) website. VCSS does not replace e*Bill. Customers continue to have access to their billing statements and statement detail through e*Bill.
What did not change?
VCSS did not replace e*Bill, and customers will continue to have access to their billing statements through e*Bill. e*Bill will continue to be the source for PDF billing statements containing links which allow customers to drill down into detail charges.
What has changed?
- New statement number formats
- VCSS Account Codes
- New Agency Bureau Codes format
- New Treasury Account Symbol (TAS) format
- Customer agencies will elect either grouped or individual IPAC statements
New statement number formats
Data enhancements to GSA billing statements and to those from the Treasury’s IPAC system include new statement numbers. GSA billing statements, and IPAC statements will have new prefixes.
VCSS Account Codes
In order to search Account Codes in VCSS, e*Bill customers must include the prefix “T-" in addition to the six-digit Customer Number. This differentiates Local Telecom Service and WITS Account Codes from all other business lines in VCSS.
New Agency Bureau Codes format
Agency Bureau Codes have changed from four to five digits. The first two positions (the Agency Code) has been expanded to three positions. The last two positions (the Bureau Code) did not change.
- Old format (four digits): 1008
- New format (five digits): 01008
New Treasury Account Symbol (TAS) format
Treasury is transitioning to a new Treasury Account Symbol format. The following two formats are being retired:
- Pre-GWA Format: 2868704 -- The Agency Code is the first two positions, and the Fund Year is a single-digit in the third position ("6" for 2016).
- Alternative Format: 28168704 -- The Agency Code is the first two positions, and the Fund Year is two digits in the third and fourth position ("16" for 2016).
The new format is known as the Component Treasury Account Symbol. The new format will show the start and end year(s) of the appropriation used on the funding for the purchase.
- Example (Annual Funds): 02820162016 8704000 -- The Agency Code is the first three positions, and the annual appropriation is available for obligations only in 2016.
- Example (Multi-year Funds): 02820142016 8704000 -- The multi-year appropriation is available for obligations starting in 2014 and ending in 2016.
- Example (No-year Funds): 028 X8704000 -- The no-year appropriation is available for obligations at any time after the appropriation is approved and until it is rescinded or fully liquidated.
Customers may provide any of the above three formats (Pre-GWA, Alternative or Component) in the short-term; GSA will automatically convert the Component Treasury Account Symbol format for all IPAC transmissions. However, as of October 1, 2014, customers were and are strongly encouraged to begin using the Component format, as this will be the only format accepted by Treasury for IPAC transactions across the Federal Government.
Treasury’s SAM Public Website is a reference source for the new format of Treasury Account Symbols for federal agencies.
Customer agencies will elect either grouped or individual IPAC statements
GSA’s new billing statements provide information in an easy-to-understand format that is standardized across GSA services. Customer agencies will elect either grouped or individual IPAC statements.
- Grouped IPAC Statements: IPAC statements will be grouped by Agency Location Code (ALC). Charges will be itemized separately by customer account within the same ALC.
- Individual IPAC Statements: Customers may elect to have IPAC statements completed by individual accounts or single billing statements by ALC.
What else is available to help customers?
Additional materials are available to customers on the BAAR Phase 3 Materials and Communications tab, including customer communications, information sheets, and brochures on VCSS and the new statement formats.