Key Changes for Wide Area Network (WAN)/Networx Customers
As of February 2016, Wide Area Network (WAN)/Networx customers have access to electronic summary billing statements via the Vendor and Customer Self Service (VCSS) website, at vcss.gsa.gov. VCSS has replaced the majority of existing GSA online billing systems and provides GSA customers with consolidated access to billing statements and billing data for multiple GSA services.
What did not change?
Wide Area Network (WAN)/Networx customers will continue to have access to E-MORRIS for summary and detailed billing information.
What has changed?
- Paper billing statements are no longer mailed
- VCSS Account Codes
- New statement number formats
- New PDF statement format
- New Agency Bureau Codes format
- New Treasury Account Symbol (TAS) format
- IPAC Summary Billing Statement format
Paper billing statements are no longer mailed
GSA no longer sends paper billing statements by mail or makes new billing statements available in BillView.
VCSS Account Codes
In order to search Account Codes in VCSS, E-MORRIS customers will be using the 6-digit BOAC, AAC or DoDAAC.
New statement number formats
While customers no longer receive paper billing statements, VCSS provides direct access to billing and customer agency information at the Account Code level (Certifying Office number, BOAC, or DODAAC), across multiple services, in one single location in a new statement number format.
New PDF statement format
Effective February 2016, statements appear in VCSS in a new PDF format for Wide Area Network (WAN)/Networx customers. For detailed information, please reference the brochure and slick sheets on the Phase 3 Communications and Materials page.
New Agency Bureau Codes format
Agency Bureau Codes have changed from four to five digits. The first two positions (the Agency Code) has been expanded to three positions. The last two positions (the Bureau Code) did not change.
- Old format (four digits): 1008
- New format (five digits): 01008
New Treasury Account Symbol (TAS) format
Treasury has transitioned to a new Treasury Account Symbol format. The following two formats are being retired:
- Pre-GWA Format: 2868704 -- The Agency Code is the first two positions, and the Fund Year is a single-digit in the third position ("6" for 2016).
- Alternative Format: 28168704 -- The Agency Code is the first two positions, and the Fund Year is two digits in the third and fourth position ("16" for 2016).
The new format is known as the Component Treasury Account Symbol. The new format will show the start and end year(s) of the appropriation used on the funding for the purchase.
- Example (Annual Funds): 02820162016 8704000 -- The Agency Code is the first three positions, and the annual appropriation is available for obligations only in 2016.
- Example (Multi-year Funds): 02820142016 8704000 -- The multi-year appropriation is available for obligations starting in 2014 and ending in 2016.
- Example (No-year Funds): 028 X8704000 -- The no-year appropriation is available for obligations at any time after the appropriation is approved and until it is rescinded or fully liquidated.
Customers may provide any of the above three formats (Pre-GWA, Alternative or Component) in the short-term; GSA will automatically convert the Component Treasury Account Symbol format for all IPAC transmissions. However, as of October 1, 2014, customers were and are strongly encouraged to begin using the Component format, as this will be the only format accepted by Treasury for IPAC transactions across the Federal Government.
Treasury’s SAM Public Website is a reference source for the new format of Treasury Account Symbols for federal agencies.
IPAC Summary Billing Statement format
Wide Area Network (WAN)/Networx Customers are able to use VCSS as an additional option to access electronic summary billing statements.
IPAC summary billing statements are no longer be grouped by IPAC reference numbers, and separate billing statements are not generated for each customer within one ALC with a unique IPAC reference number.
IPAC summary billing statements are now grouped by ALC, and one billing statement is generated for all customers for that ALC with a single IPAC reference number. Billing statements are organized with page breaks, and each page provides the summary information and subtotals for a single customer within the ALC. E-MORRIS will remain available and unchanged to all customers, and customers will continue to be able to access the same level of detail in E-MORRIS when referencing their detailed billing information.
Old format: Ten customers could fall under one ALC. Each customer is assigned a unique IPAC reference number. Ten separate summary level billing statements will be generated; one for each of the ten customers. Each of the ten billing statements will consist of a single line of summary billing information associated with one customer.
New format: The process of sending out ten separate billing statements for each customer within an ALC has been discontinued. Instead, a single billing statement, accessible from VCSS, is now generated for the ALC that these ten customers fall under; all customers that roll up under one ALC are included in that single billing statement. The billing statement is organized with page breaks, and each page will provide the summary billing information and subtotal for a single customer.
What else is available to help customers?
Additional materials are available to customers on the BAAR Phase 3 Materials and Communications tab, including customer communications, information sheets, and brochures on VCSS and the new statement formats.