Chet Holifield Federal Building

Chet Holifield Federal Building24000 Avila Road
Laguna Niguel, CA 92677

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The Chet Holifield Federal Building is one of Orange County’s largest and easily recognizable buildings with its unique ziggurat-style architecture. The federal building is located between Alicia Parkway and La Paz Road at the Avila Road cross street. It is also the site of a large 3,840-cell photovoltaic system that produces 914 KiloWatts of electricity annually to support building operations.

Biweekly Tenant Update

April 20, 2017

The air-sampling results for the Chet Holifield Federal Building continue to indicate there is no recognized health hazard in the areas sampled at this property. The building remains safe to occupy.

FEDERAL OCCUPATIONAL HEALTH AIR SAMPLING

Federal Occupational Health will perform the next round of air sampling over two days: May 2-3, 2017. GSA has received the testing locations for 69 samples. Agencies are being contacted to schedule access to the areas being sampled.

BREACH OF BUILDING PROCEDURES

On April 12, 2017, a contractor working directly for the Department of the Treasury - Internal Revenue Service (IRS) in Room 1670 moved one ceiling tile without following the established building procedures. The IRS immediately notified GSA and air sampling was performed in the area with results below the Environmental Protection Agency acceptable level for occupancy.

As a reminder, ceiling tiles are not to be opened, removed or moved in any manner in order to prevent disturbing potential asbestos-containing material above the ceiling. Please ensure all employees and agency vendors are informed of this requirement.

BUILDING MAINTANENCE

The GSA operations and maintenance contractor, ABM Industries, has subcontracted with Castle Rock Environmental, Inc., to assist with work and preventative maintenance on equipment located above the ceiling. This work will be performed after building hours, under containment, and with third-party oversight, currently by Alta Environmental. GSA will contact agencies for after-hours access, as required, in order to perform work in agency occupied space.

AGENCY NOTIFICATIONS

  • Agency representatives must contact GSA’s Building Facility Asbestos Control Manager, Samantha Shintaku, at 949-360-2033 or samantha.shintaku@gsa.gov, prior to performing work in the building. Agencies must follow all required procedures and regulations when performing work in the building.

  • Notify the GSA Field Office at 949-360-2022, immediately, if there are any concerns regarding work in the building or access above the ceiling system.

PROJECTS IN PROGRESS

  • GSA contractor, Ponciano Construction, Inc., is renovating approximately 15,000 square feet of office space for the IRS on the third floor. Containments will be constructed in Rooms 3210, 3153, and 3314 in order to perform work above the suspended ceiling. Work will be performed after hours with third-party oversight and air sampling by H2 Environmental. The project is estimated to be completed by May 5, 2017.

  • GSA contractor, Argus Contracting, has completed the repair and replacement of ceiling tiles in agency occupied space and in all common corridors. Argus will continue to repair tiles in maintenance closets. Any remaining ceiling tiles within agency space that are in need of repair or replacement should be reported to each agency’s facility representative for notification to GSA.

UPCOMING PROJECTS

  • GSA contractor, Ponciano Construction, Inc., will perform renovations in Room 1640C for the Department of Homeland Security (DHS) - Immigration and Customs Enforcement. All work above the suspended ceiling will be performed under containment with oversight and air sampling by a third-party environmental company, H2 Environmental. Work is projected to start on April 25, 2017, with an estimated completion date of September 11, 2017.

  • GSA contractor, Ponciano Construction, Inc., will perform work above the ceiling for DHS - Citizenship and Immigration Services (CIS) door project. The work will be performed in the public corridor between Rooms 2107 and 2501, under containment, with third-party oversight and air sampling performed by Forensic Analytical Consulting Services. Work is estimated to be completed in one shift over the weekend of April 29, 2017.

  • GSA contractor, Fasone Construction, will perform renovations in Room 4308 for DHS-CIS. Work to remove the ceiling grid, ceiling tiles, floor tiles and mastic will be performed under containment with third-party oversight and air sampling. Work is projected to start on May 1, 2017, and the project completion is estimated to be in September 2017.

  • GSA has contracted with ABM Industries to perform recommended repairs on the first, second and third floor roofs. GSA will provide a schedule once it is received from the contractor.

STUDIES IN PROGRESS

  • >GSA is currently updating the building Operations and Maintenance Plan. GSA contractor, Millennium Associates, is performing the work. The plan required a comprehensive building survey with the sampling beginning on November 28, 2016, and completed on March 23, 2017. The draft asbestos and lead-based paint survey and the Maintenance Plan outline draft are expected to be received by GSA the first week in May for the review process. GSA expects the final updated Operations and Maintenance Plan to be completed later in 2017. For the present time, GSA manages asbestos-containing material for the building in accordance with the 2005 Building Operations and Maintenance Plan.
  • An Asbestos Stabilization Environmental Study will provide planning, logistics and associated services to define the requirements for a contractor to perform removal of asbestos-containing material within the first floor. GSA contractor, Tectonics, is the environmental consulting firm performing the study. Tectonics’ testing began on November 28 and was completed December 12, 2016. The study is 95% complete and alternatives are currently being reviewed. Prior to finalization of the report and the alternatives, GSA and Tectonics will schedule meetings with agencies on the first floor that will be impacted by this project. Discussions will include temporary relocations and swing-space options during project phases. GSA will keep tenant agencies informed of its progress.

  • GSA is assessing the feasibility of a repair and alteration project for the long-term resolution of building-system upgrades and the remaining asbestos-containing material in the building. GSA contracted with KMA/HRD to develop a feasibility study in support of this project. The study will assess alternatives and fully develop the scope, schedule and cost of the preferred alternative in support of a planned funding request in FY 2019.

CURRENT AND FUTURE PLANS

Mitigate - This stage is currently in progress. The scope addresses the immediate concerns including clean-up, monitoring, investigation, planning, communication and removal of asbestos-containing material.

Stabilize - The scope for this stage includes focusing on asbestos-containing material removal primarily on the first floor. GSA requested funding for this stage. If the request is approved, work will begin in late 2017 and is scheduled for completion in 2020.

Resolve - The scope for this project is for infrastructure and building-systems upgrades including seismic (ensures building is in compliance with current earthquake-resistant codes). Any remaining asbestos-containing material not addressed in the stabilize phase will be removed, or encapsulated if removal is not feasible. GSA will request funding for this stage in 2017. If the request is approved, work will begin in 2020 and is scheduled for completion in 2024.

TENANT COMMUNICATION

The Chet Holifield Federal Building web page and online Reading Room are active. All tenant updates are available in the online reading room. Other documents posted in the website Reading Room are FOH air-sampling reports and Frequently Asked Questions from 2016. GSA will continue to share the latest information with building tenants.

For review, all test results are available in the GSA Field Office, Suite 4100.

BUILDING PROCEDURES

In order to adhere to the requirements for asbestos containing material in the 2005 Building Operations and Maintenance Plan and to ensure the safety of building tenants, all agencies must coordinate through and consult with GSA prior to performing any additional environmental testing in tenant-controlled space. However, no further testing or investigation is allowed above the ceiling anywhere in the building unless authorized by GSA in writing. Ceiling tiles are not to be opened, removed or moved in any manner in order to prevent disturbing potential asbestos-containing material above the ceiling. Please ensure all employees are informed of this requirement.

GSA will emphasize clear communication by providing signage to let tenants know when contractors need to access ceiling tiles in areas cleared of asbestos-containing material. Also, GSA will maintain appropriate controls and caution signage per the Asbestos Technical Guide for work above suspended ceilings where asbestos-containing material is present.

Last Reviewed 2017-04-20