Sustainability and PrintWise (FSSI Print)
The acquisition solution has multiple components that support sustainability including:
- ENERGY STAR and EPEAT requirements;
- Green CLIN for devices that demonstrate the most advanced sustainability technologies;
- Devices set at duplexing as the default;
- Disposal plan requirements that meet the E-Steward standards;
- Minimization of device packaging and increased, recycled packaging content;
- Based and remanufactured toner use;
- Devices capable of accepting 100 percent recycled paper content with 50 percent post consumer fiber; and
- Improved Device Energy Settings.
NOTE: FAR Subpart 23.7—Contracting for Environmentally Preferable Products and Services—was updated in June 2014, to include MFDs/Copiers/Printers, etc. FSSI Print Management provides a EPEAT (a nongovernment website) compliant solution. Please see FAR 23.7 for additional guidance and the Federal Register for more information.
Print behavior changes can potentially save government agencies millions of dollars annually depending on their existing buying behaviors, print management solutions, and usage behaviors. GSA has developed a list of seven (7) suggested print behavior changes that agencies can adopt to achieve savings beginning in 90 days including such actions as:
- Duplexing as a default;
- Using toner efficient fonts;
- Printing in black and white versus color;
- Improved use of sleep mode;
- Use of draft quality printing;
- Removal of personal printers; and
- Freezing personal printer purchases.
In addition, GSA offers an education campaign model that agencies can use to help them implement these behaviors across their workforce. Please see the FSSI Print Document Library to support your agency as you review the FSSI Print Management and the PrintWise solution.
“Seven Steps to Lowering Print Costs within 90 Days” is a set of pre-determined, prescribed print behavior changes that can be adopted both at the policy-making and employee-level. The steps are:
- Print on both sides of the paper. Set non-production level equipment defaults to duplex (double-sided) printing and encourage employees to adjust their application print settings (default on all jobs or per-print) when feasible.
- Print in black-and-white. Set non-production level equipment defaults to monochromatic/black-and-white printing and encourage employees to adjust their application print settings (default on all jobs or per-print) when feasible.
- Print at draft quality. Set non-production level equipment defaults to draft quality (rather than high quality) printing and/or encourage employees to adjust their application print settings (default on all jobs or per-print) when feasible.
- Improve the use of sleep mode. Change device settings that impact the timing of sleep mode initiation during workday hours, and power-down at the end of the working day and on weekends.
- Use more toner-efficient fonts. Set default font in main word processing software (e.g., Microsoft Office) on individual computers to one of the approved toner-efficient fonts (Times New Roman, Garamond and Century Gothic) at 11-point size.
- Remove personal desktop printers. Remove personal desktop printers and decrease the employee-to-device ratio of workgroup printers to 14:1.
- Freeze purchases of personal desktop printers. In concert with removing existing personal printers, agencies should develop official policy to freeze the purchase of new personal printers.
Please see the FSSI Print Management Document Library for guidance on implementing PrintWise within your agency and Executive Orders related to promoting a more sustainable federal government.