Authority: 5 U.S.C. 5707.
§301-12.1 What miscellaneous expenses are reimbursable?
When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:
Fees to obtain money
Special expenses of foreign travel
Baggage expenses as described in §301-12.2
Services of guides, interpreters, drivers
Services of an attendant as described in §301-13.3
Use of computers, printers, faxing machines, and scanners
Services of typists, data processors, or stenographers
Storage of property used on official business
Hire of conference center room or hotel room for official business
Official telephone calls/service (see note). Faxes, telegrams, cablegrams, or radiograms
Lodging taxes as prescribed in §301-11.27
Laundry, cleaning and pressing of clothing expenses as prescribed in §301-11.31
Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional)
Fees for travelers checks
Fees for money orders
Fees for certified checks
Transaction fees for use of automated teller machines (ATMs)—Government contractor-issued charge card
Commissions on conversion of foreign currency
Passport and/or visa fees, including fees for a physical examination if one is required to obtain a passport and/or visa and such examination could not be obtained at a Government facility. Reimbursement for such fees may include travel and transportation costs to the passport/visa issuing office if located outside the local commuting area of the employee’s official station and the traveler’s presence at that office is mandatory.
Costs of photographs for passports and visas
Foreign country exit fees
Costs of birth, health, and identity certificates
Charges for inoculations that cannot be obtained through a Federal dispensary
Note to §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.
§301-12.2 What baggage expenses may my agency pay?
Your agency may reimburse expenses related to baggage as follows:
(a) Transportation charges for authorized excess;
(b) Necessary charges for transferring baggage;
(c) Necessary charges for storage of baggage when such charges are the result of official business;
(d) All fees pertaining to the first checked bag. In addition, charges relating to the second and subsequent bags may be reimbursed when the agency determines those expenses necessary and in the interest of the Government (see §§301-70.300, 301-70.301). Travelers should verify their agency's current policies and procedures regarding excess baggage prior to traveling; and
(e) Charges or tips at transportation terminals for handling Government property carried by the traveler.