About RWAs

Reimbursable Work Authorizations (RWAs) are established to capture and bill our customers the cost of altering, renovating, repairing, or providing services in space managed by GSA over and above the basic operations financed through Rent. GSA’s authority to obtain payments for services, space, maintenance, repairs, or other facility services Public Buildings Service (PBS) provides is found under the Property Act.

There are two types of RWAs:

Recurring - A recurring RWA is used to provide services to the customer where the costs of those services cannot readily be separated from standard operating costs. Recurring RWAs cannot cross fiscal years, but may be established to cover any period of time such as a month, quarter, six months, or a full year. The overhead charged to a recurring RWA is a flat rate of $100.

Nonrecurring - A nonrecurring RWA is used to provide services to the customer when the costs of those services can be specifically identified. A 4% Project Management (PM) Fee and a Sliding Scale Overhead Fee is applied to all nonrecurring RWAs. The 4% PM Fee is calculated based on real property costs and the Sliding Scale Fee is calculated based on the RWA authorized amount. The maximum Sliding Scale Fee charged for a nonrecurring RWA is $30,000. Nonrecurring RWAs, with the exception of miscellaneous RWAs, give GSA a five-year obligation and liquidation period unless the customer provides "no-year" money. Miscellaneous RWAs are limited to one fiscal year and are established to cover routine low cost services so a new RWA is not necessary each time an item is needed.

It is GSA’s policy to charge direct labor to an RWA if a GSA associate spent time delivering the actual scope of work requested on the RWA. The time spent supporting the RWA work is not charged as direct labor to the RWA.

Since federal agencies are responsible for their own programmatic needs and costs, it follows that those agencies should use their appropriations to pay the cost of work performed on their behalf or in furtherance of their missions. In the absence of statutory authority for GSA to absorb these costs, any non-reimbursed costs to GSA on behalf of another agency could be viewed as an unauthorized augmentation of that agency’s appropriations. Reimbursable services, provided on an actual cost basis, must recoup all of this agency’s costs in providing those reimbursable services, and thus must be allocated overhead.


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