Maintain and Renew Your Contracts

Understanding schedules, contractual agreements, guiding regulations, policies, and the tools and resources available to submit contract modifications, extensions, or renewals is key to successful maintenance and renewal of your contract. Explore below to learn more:

Many market factors can affect the supply chain, and your contract with GSA needs to reflect these changes. When these circumstances arise, you may need to request modifications to your contract. You can do this via eMod, a module of the eOffer site.

eMod allows vendors to add or delete a SIN for a product or service, change prices, and report and make administrative changes. The system requires a digital certificate, the receipt of which requires a vendor to submit notarized paperwork; processing can take seven to 14 days. Visit the eOffer/eMod site for additional information and necessary paperwork.

Once the eMod request has been assigned and reviewed by a GSA contracting officer they will contact the vendor to conduct further discussions if necessary. Discussions may include, addressing deficiencies identified in the modification request or the start of negotiations. Following the conclusion of these negotiations, the contracting officer is responsible for creating a modification package, which is eventually reviewed and digitally signed within eMod by both parties.

For construction, architectural, engineering, and other Public Buildings Service (PBS) contracts Standard Form 30 (Amendment of Solicitation/Modification of Contract) is submitted by the vendor to execute changes to the contract.

GSA Schedules contracts are issued with a five-year base period and the potential of three five-year extensions.

The Option Process Ensuring iNtegrity (OPEN) oversees the Options/Renewal of contracts. As part of the OPEN process, vendors are notified within four to six months prior to the contract expiration. If your company has met its $25,000 annual sales minimum and is a vendor in good standing, you will be allowed to renew or exercise the option to extend the term of your contract.

If you let your contract expire, it cannot be reinstated. You must submit a new offer. If you do not wish to renew your contract, the notification of renewal provides instructions for declining the offer. The VSC has additional, detailed information on OPEN and contract renewal/exercising of option extensions.

Last Reviewed: 2019-10-24