How to Maintain Your Contract

In order for GSA to maintain your MAS Information Technology contract, your company must be able to show at least $25,000 of GSA-reportable sales during the first 24 months of your contract. Your company must maintain an additional $25,000 in sales each year thereafter.

If you fail to meet your contract requirements, your contract may be cancelled, or your option not exercised.

Some of these requirements include:

• Reporting sales and remitting the Industrial Funding Fee (IFF) to GSA. Sales reports and the IFF (currently 0.75 percent of total sales) are both due 30 days after the end of each quarter. Visit the FAS Sales Reporting Portal (SRP) for more information.
• Participating in Contractor Assistance Visits (CAVs). These are site visits by GSA’s Industrial Operations Analysts (IOA) that occur at least twice during a five-year contract period. CAVs are intended to help contractors get the most from their contract. The Administrative Contracting Officer (ACO) will issue a Report Card with feedback on your contract compliance.
• Keeping representations and certifications up to date. These include the System for Award Management (SAM) and other certifications made when your company responds to a Schedules solicitation. Most certifications require an annual update. If you are a small business, be sure to update your size status and applicable North American Industry Classification System (NAICS) codes annually.

Find further details in the “Steps to Success” Guide found in the publications section of the Vendor Support Center (VSC).

During the life of your contract, it may be necessary to request modifications to its terms and conditions. Modifications may include adding or deleting a product or service Special Item Number (SIN), reducing/increasing your price, or making administrative changes. Modifications are to be requested online using the eOffer/eMod system.

To assist our contractors, the MAS Information Technology Center developed GSA's MAS Information Technology Modification Guidance Package. This guide is provided to help facilitate and accelerate the modification process for your MAS Information Technology contract. It outlines the documentation required and clauses to cite for the various modification types. This additional guidance is informational only, and does not supersede any Multiple Award Schedule (MAS) contract clauses, user guides for any of the eCommerce systems, or any other terms and conditions. Also see the EPA Pricing Spreadsheet Template for more information.

Preparing an offer is not the only time there are administrative tasks to complete. New Schedule contractors must also complete important contract administration tasks when building a customer base. They include:

• Registering with the Vendor Support Center for training, publications, and resources for helping contractors achieve success. Begin with the "New Contractor Orientation Webcast" and “Steps to Success” Guide , found on the Vendor Support Center publications tab. Refer to the Training for Vendors page and to Events for Vendors with Government Contracts.
• Creating, distributing, and maintaining your company price list. Within six months of contract award, new contractors must upload their current approved price list to GSAAdvantage!®, GSA’s online shopping and ordering system. Forward two copies of your price list to your GSA Procurement Contracting Officer (PCO) within 30 days of award. Keep the information on GSA Advantage!® current throughout the contract life.