How to Buy Vehicles
You can purchase a wide range of vehicles for your agency at highly discounted prices through GSA Fleet. Per 41 CFR 101-26.501-1, you must use GSA Fleet to purchase any new non-tactical vehicles for your federal agency. Other eligible users can also purchase vehicles from GSA Fleet. Read the How to Purchase Vehicles Tutorial [PDF - 3 MB] to learn about the vehicle purchasing process, ordering cycle, and vehicle shipment times. We offer several different methods for purchasing vehicles.
AutoChoice is GSA Fleet’s most popular method for vehicle purchasing. AutoChoice is an online vehicle ordering tool that helps you choose the right vehicles for your agency. You can use AutoChoice to configure vehicles, choose equipment and color options, and view side-by-side comparisons of vehicle models. In AutoChoice you can also check your order status, find fuel ratings, choose dealerships, and run reports. Vehicles you purchase through AutoChoice are built-to-order with a delivery time frame based on vehicle type, equipment and color choices, and delivery location.
For more help using AutoChoice, you can view the How to Purchase Vehicles Tutorial [PDF - 3 MB] or the Requisition Detail Guide [PDF - 121 KB]. You may also contact firstname.lastname@example.org or call 1-844-472-1200 for assistance with all of your vehicle purchasing needs.
You can use Express Desk if you have an unusual and compelling urgency that requires you to obtain a vehicle(s) immediately. In accordance with FAR 6.302-2(c), you must justify the reason for using Express Desk instead of waiting for normal delivery. If you use Express Desk, vehicle prices will be higher than the established contract prices. The GSA surcharge for Express Desk is two percent except during the months of August and September when it increases to five percent.
Non-Standards Program (Assisted Acquisition)
If your agency needs a customized or unique vehicle that is not available in AutoChoice, you can use our engineering services to build a custom solution. We can help you:
- Develop customized specifications for any vehicle and application requirement.
- Select proper vehicles for the specific application.
- Select proper vehicle weight ratings and payloads.
- Select proper engines, transmissions, axles, frames, and electrical systems.
If you need to acquire a customized vehicle for your agency, contact GSA in the early planning stages. We can simplify the technical aspects of your agency requirements and the procurement process. The GSA surcharge for customized vehicles is ten percent for the first vehicle and one percent for additional vehicles on the same order.
MAS Self-Service Acquisition
Agencies may procure vehicles directly from GSA’s multiple award schedule Solicitation 47QSMD20R0001, scroll down to the attachments/links section, and select the Transportation and Logistics Services Category. You may have to click on a yellow box if new attachments have been added relating to this or other categories. A MAS self-service acquisition can be achieved by utilizing eBuyor by obtaining a minimum of three (3) written quotes from scheduled vendors. See FAR 8.405-1 for procedures based on the acquisition’s dollar value. Agency contracting officers must follow the FAR, FAR supplements, and their agency policies. Agencies should be aware that by not utilizing GSA you will not realize the benefits of a dedicated vehicle engineering and contracting team with automotive expertise.
A list of all MAS suppliers can be found on GSA%u2019s eLibrary.
Waivers to Purchase Outside of GSA
Per 41 CFR 101-26.501-1, GSA is the mandatory source for the procurement of all new non-tactical vehicles. Under certain circumstances, GSA may grant a waiver to allow an agency to purchase outside of GSA. The Agency HQ Fleet Manager must email GSA a waiver letter request. For more information, email GSA at email@example.com.