Time Sensitive Guidance
Your First Step!
Get started by downloading the GSA Schedule Contractor Compliance Checklist [PDF - 19 KB].
This checklist is provided as a tool to facilitate compliance with key Schedule contract terms and conditions and is not intended to limit or otherwise modify your responsibility to comply with all terms and conditions of your Schedule contract. If ambiguities arise between this document and the terms and conditions of your Schedule contract, the terms and conditions incorporated into your Schedule contract shall prevail.
If you have questions or require additional information relating to your contract, your primary point of contact is always your assigned Contracting Specialist or Contracting Officer.
Note: There are numerous private companies that provide GSA Schedule contract administration support services (for a fee) to GSA Schedule contractors. Those companies actively market their services to new contractors, and it is quite likely one or more of them will contact you in the near future. Some firms use “GSA” in their company name and email addresses, and sometimes their communications are worded in such a way that they appear to be official GSA correspondence. GSA is in no way affiliated with any private companies to provide contract administration support services. Any email communications from GSA employees will always come from an email address containing the following format: firstname.lastname@example.org.
Below are a list of clauses that require attention throughout the life of your contract. The clauses are listed in order of importance and will require action on your part. Please familiarize yourself with these requirements now. If you have any questions, please reach out to your assigned Contracting Officer or Specialist for assistance.
Notes have been provided for each clause to help you identify the action required and important features. Be sure to check out the full text of each clause in your contract.
It’s Time to Get on GSA Advantage®
The following clauses identified require your immediate attention and are critical to your success as a GSA Schedule Contractor.
Key Component: Make sure your pricelist is in the required format and post your approved price list to GSA Advantage.
Sales Reporting and Industrial Funding Fee Remittance
Key Component: You must track all sales made through your Schedule by Special Item Number (SIN), so that you can properly remit your IFF to GSA. There are two different ways in which Sales and IFF are tracked and remitted:
- Transactional Data (Monthly Reporting) and
- Commercial Sales Practices (Quarterly Reporting)
Both systems require reporting by Schedule and SIN. Under Transactional Data Rule Reporting, the contractor reports sales data monthly. Contractors have 30 calendar days following the completion of the month to report sales. Industrial Funding Fee (IFF) must be remitted to GSA within 30 calendar days following the completion of each quarter.
Under Commercial Sales Practices (Quarterly Reporting), the contractor submits Sales and IFF within 30 calendar days following the completion of each quarter.
Note: All Sales and IFF will be reported through the FAS Sales Reporting Portal (SRP) located at FAS SRP.
Review Clause 552.238-74 or Alternate I Industrial Funding Fee (IFF) and Sales Reporting.
Need help? The sales reporting website includes a user’s guide. Please direct any questions about sales reporting and IFF to your Industrial Operations Analyst (IOA).
Key Component: As a Schedule contractor you must generate a minimum of $25,000 in sales during the first 24 months on Schedule and $25,000 in sales every year thereafter.
Subcontract Reporting Requirements
These clauses reference how to report executive compensation and subcontract usage. If you are an “Other than small business” this clause requires attention throughout the life of your contract.
Review Clause 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards:
- In the contractor's preceding fiscal year, the contractor received:
- 80 percent or more of its annual gross revenues from federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements;
- $25,000,000 or more of its annual gross revenues from federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and
- The public does not have access to the information through periodic reports filed with the Security and Exchange Commission (SEC).
If applicable, you are required to report the information outlined above by the end of the month following the month the contract award was made, and annually thereafter. Failure to report this information in accordance with the clause may result in contractual action being taken by GSA, and may affect your performance rating on this contract.