Travel Management Policy Overview
You can plan travel efficiently and improve your travel management and systems by using our travel management policies. These policies are continuously evaluated to incorporate new technology, analyze the impact of regulations and laws, and educate and train federal travel professionals.
On this page you’ll find information on:
- The role of the internal agency travel policy manager;
- Guidelines for planning and attending conferences;
- Mileage and reimbursement rates; and
- Handling unused and exchanged tickets.
Per Diem Rates
GSA establishes the per diem rates that Federal Executive branch agencies use to reimburse their employees for subsistence expenses incurred while on official travel within the 48 contiguous states and the District of Columbia. The per diem rates consist of a maximum lodging allowance component and a meals and incidental expenses (M&IE) component. More information is available at gsa.gov/perdiem.
Mileage Reimbursement Rates
You may be reimbursed the applicable mileage rate established by GSA while on official temporary duty (TDY) travel according to the Federal rate for privately owned vehicles (POV).
Internal Agency Travel Policy Manager
Each federal agency has an internal agency travel policy manager. This individual ensures compliance with internal travel rules and regulations. You can direct any travel-related questions to your internal agency travel policy manager.
Your internal agency travel policy manager is usually found in your agency’s Office of Finance or Travel Policy Office. If you need help locating them, contact GSA’s Office of Travel and Relocation Policy at firstname.lastname@example.org.
Planning and Attending Conferences
Travel-related expenses for conferences are covered by FTR Part 301-74 of the Federal Travel Regulation (FTR). FTR only applies if the federal host or attendees must travel for the conference. Below are some additional guidelines for conferences.
Do you have a Question?
Review the Federal Travel Regulation (FTR) and your agency’s policy, as it may contain additional clarification or guidance. You should also contact your agency’s local servicing finance, travel or relocation, or personnel office. These local offices are in the best position to review your circumstances and provide appropriate answers. Federal contractors should reach out to their contracting officer.
If you still need information after consulting these resources, submit a question below. GSA can answer questions only as they pertain to all Federal civilian employees in the Executive branch and according to the FTR. A copy of your inquiry will be forwarded to your agency point of contact.
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The shortcut to this page is www.gsa.gov/travelpolicy.