Reporting

Federal agencies must regularly submit reports to GSA. Recurring reports include the Nonfederal Recipients Report, the Exchange/Sale Report, and the Negotiated Sales Report. In addition, GSA may request other information on a one-time basis.

Nonfederal Recipients Report: This is an annual report of all personal property that has been provided to a nonfederal recipient in the previous fiscal year. In addition, Executive Order 12999 [PDF], Educational Technology: Ensuring Opportunity for All Children in the Next Century requires Federal agencies to report excess computers and related peripheral equipment transferred directly to schools and educational nonprofit organizations (41 CFR 102-36.475). Specific requirements may be found in 41 CFR 102-36.295, 41 CFR 102-36.300, and FMR Bulletin B-51 [PDF - 469 KB], Annual Executive Agency Reports on Exchange/Sale and Personal Property Furnished to Nonfederal Recipients. Negative reports are required. Reports are due 90 days after the end of the fiscal year.

Exchange/Sale Report: This is an annual report of all exchange/sale transactions conducted in the previous fiscal year. Specific requirements may be found in 41 CFR 102-39.85 and in FMR Bulletin B-51 [PDF - 469 KB], Annual Executive Agency Reports on Exchange/Sale and Personal Property Furnished to Nonfederal Recipients. Negative reports are required. Reports are due 90 days after the end of the fiscal year.

Negotiated Sales Report: This is an annual report of all personal property sold through a negotiated sale in the previous fiscal year. Specific requirements can be found in 41 CFR 102-38.115. Reports are due 60 days after the end of the fiscal year.

Reports may be submitted electronically into the Personal Property Reporting Tool (PPRT) or by mail to the Director, Personal Property Management Policy Division (MAD), Office of Government-wide Policy, GSA Washington, DC 20405.

Point of contact: Bill Garrett at William.Garrett@GSA.gov

To promote and support transparency in the management of Federal Government Personal Property, GSA collects, analyzes, and publishes the Federal Personal Property Open Data Set. Click here to view the 2020 Data Set [PDF - 350 KB].

GSA has created a data visualization map to view a subset of the Federal Personal Property Nonfederal Recipients data. This subset contains a geographical representation of property transferred through the Federal Surplus Personal Property Donation Program and Computers for Learning (CFL) program.

Last Reviewed: 2022-05-31