Access: Project management tool

As a stakeholder for a project in federally-owned or -leased space, collaborate on project activities using project management software called Kahua. All project stakeholders, both internal and external, are eligible to access Kahua.

Deployment schedule

We’re deploying Kahua in phases by project type and for each project type by region or office. During deployment, you will be notified when it's your turn to access Kahua according to the schedule below. Find your region on the GSA regional map. Federal customers will receive access and training during Phase 4.

After deployment, you can receive access upon request. Phase 1 of deployment has been completed.

Phase 2: January – April 2022

It’s your turn to onboard to Kahua if you work on above prospectus projects in federally-owned or -leased space.

Onboarding group GSA region/office Access date* Dates of instructor-led training (approx)
1 Special program division, Central Office 1/24/2022 2/14 – 2/25/2022
2 Regions 1, 4, 7 2/7/2022 2/28 – 3/11/2022

3

Regions 3, 5, 8, 9

2/21/2022 3/14 – 3/25/2022
4 Regions 2, 6, 10, 11 3/7/2022 3/28 – 4/8/2022
5 GSA financial office, financial apps and document integrations training for GSA Phase 2 participants 3/28/2022 TBD

*Approximate date you will receive information about finalizing your account and accessing Kahua.

Phase 3: April – August 2022

It’s your turn to onboard to Kahua if you work on:

Onboarding group GSA region/office Access date* Dates of instructor-led training (approx)
1 Regions 1, 3 4/4/2022 4/25 – 5/6/2022
2 Regions 6, 7 4/18/2022 5/9 – 5/20/2022
3 Regions 4, 5 5/2/2022 5/23 – 6/3/2022
4 Regions 8, 9, 10 5/16/2022 6/6 – 6/17/2022
5 Regions 2, 11 5/30/2022 6/20 – 7/1/2022

Make-up training

7/11 – 7/15/2022

*Approximate date you will receive information about finalizing your account and accessing Kahua.

Phase 4: August – November 2022

It’s your turn to onboard to Kahua if you are a federal customer or you work on:

Onboarding group GSA region/office Access date* Dates of instructor-led training (approx)
1 Delegated building managers 7/11/2022 7/25 – 8/5/2022
2 Federal customers 8/1/2022 8/18/2022 and 9/15/2022
3 Lease Acquisition TBD TBD
4 Lease Acquisition TBD TBD
5 Lease Acquisition TBD TBD

6

Lease Acquisition

TBD TBD

What you need beforehand

  • You must have a Kahua account. One will be set up for you when it is your turn to access Kahua.
  • You will need a computer with internet access or a mobile device (Android or iOS).

Access Kahua

  1. Finalize your account

    You will receive a message from outbox@kahuafn.com with Subject: Kahua Invitation. Follow the instructions on how to finalize your account.

  2. Choose how you want to access your Kahua account

    For the best user experience, we recommend using the desktop app rather than the browser version.

    1. Download Kahua desktop app to your computer.
      1. Users with a gsa.gov email address, follow the instructions in the download Kahua app for internal users.
      2. Users without a gsa.gov email address, follow the instructions in the download Kahua app for external users.
    2. Select the desktop icon to open Kahua desktop app. Note: the most updated version may not open via the desktop icon. See below instructions for checking for software updates.
    Check for software updates

    First time:

    1. Click launch.kahuafn.com or copy and paste the URL in your web browser.
    2. In the pop-up window that appears:
      1. Check the box to Always allow to open links of this type in the associated app.
      2. Select Open Kahua.

    Subsequent times:

    In your browser enter the URL launch.kahuafn.com and it will install the latest software updates and open the Kahua desktop app. Updates typically occur over the weekend.

    1. In your browser, enter the URL: launch.kahuafn.com.
    2. Select ‘Launch in Browser.’

    iPhone users
    1. On your iPhone, open the App Store and search for Kahua.
    2. Select ‘kahua mobile Construction Management.’
    3. Select ‘Get’ to install the app on your government- or contractor-issued mobile device.
    Android users
    1. On your Android phone, open the Google Play Store and search for Kahua.
    2. Select ‘kahua mobile Kahua Business.’
    3. Select ‘Install’ to install the app on your government- or contractor-issued mobile device.

Training resources: how to access the Kahua app

Definitions

Above prospectus projects in federally-owned or -leased space: GSA projects carried out in federally-owned space or leased space in which the estimated cost exceeds the established prospectus threshold requiring GSA to submit a proposal (prospectus) to its congressional-authorizing committees for approval.

Below prospectus projects in federally-owned space: GSA projects carried out in federally-owned space that have estimated costs below the established prospectus threshold and do not require congressional-authorizing committees’ approval.

Below prospectus projects in leased space: GSA projects carried out in leased space that have estimated costs below a certain threshold and do not require congressional-authorizing committees’ approval. Alterations to leased space after initial occupancy.

Delegated building projects: Projects carried out in GSA controlled space by another federal agency who has been given delegated authority to do so.

Post-occupancy lease alteration projects: Alterations to leased space after initial occupancy.

Stakeholders

External stakeholders: General contractors, construction managers, architects, lessors, lease brokers, federal customers.

Internal stakeholders: Project managers for federally owned or leased space, contracting officer representatives (CORs), architectural/engineering/sustainability subject matter experts, building managers/property managers, contracting officers, budget analysts, client planning managers, asset managers, regional managers, national program managers.

Contact us for help

To ask questions about accessing or using Kahua or to provide feedback on the tool:

  1. Use the Kahua Support and Feedback Form.
  2. If you’re unable to access the form, email us at kahuasupport@gsa.gov.
Last Reviewed: 2022-06-13