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GSA has outlined available purchasing resources and support for state and local governments [PDF - 436 KB] eligible to directly access GSA Schedules. State and local governments should always coordinate purchases in accordance with guidance issued by FEMA (or other applicable agency) and follow the regulations and requirements outlined by funding agencies prior to purchasing from any source.
Hospitals that are instrumentalities of state and local governments have access to the same programs as state and local governments.
Please note that not all Schedule vendors participate in these programs. Additionally, vendors may offer items under these programs, but may not have supplies available on hand to provide to state and local government entities. Please contact vendors directly before placing orders on GSA Advantage! to ensure their availability.
GSA's Federal Surplus Personal Property Donation program enables state and local governments to receive surplus equipment and supplies. GSA is expediting personal property donation requests for COVID-19 response efforts where possible. For more information please contact your State Agency for Surplus Property (www.gsa.gov/sasp).
Entities must be found eligible by GSA’s OAP in accordance with the applicable authority (e.g., statutes, regulations), and GSA Order OGP 4800.2I. The GSA source(s) available to an entity depend on the entity type and underlying authority. Charts I(a) and I(b) below identify the different types of entities and corresponding GSA sources/programs available to the type of entity. See Section III for information on how to request an eligibility determination. See Section V for the types of entities not covered by the eligibility process performed by GSA's OAP.
Please note:
Non-profit status alone is not sufficient to grant eligibility. Generally, commercial non-profit organizations are not eligible.
Federal grantees are generally not eligible to use GSA sources.
I (a). What Types of Entities are Eligible (By Source/Program)
Note 3: a = GSA Schedules - All, b = GSA Multi-Agency Contracts - All, c = Cooperative Purchasing Program, d = Disaster Purchasing Program, e = Public Health Emergencies Program Note 4: GSA Order OGP 4800.2I [PDF - 179 KB]
Note 5: The term does not include private / charter schools
II. Who has Already Been Determined Eligible
The list of existing eligible entities [XLSX - 1 MB] identifies entities that have been determined eligible by GSA's OAP. This list is divided into four separate tabs: State & Local, Educational, Tribal, and Other.
This list of eligible entities is updated regularly.
This is not a fully exhaustive list of eligible entities.
For ease of use and simplicity purposes, the list identifies the primary entity and not each and every component that comprises the primary entity. For example, the list identifies the name of cities in lieu of identifying each and every office/department that comprises a city’s government, such as the mayor's office and accounting department.
The list must be read with the understanding that though an entity may be listed, an entity still must meet/comply with any and all applicable limitations/conditions surrounding eligibility as well as the use of GSA source (see Section IV).
For purposes of distinguishing between entities with the same or similar name, additional text may have been added to an entity's name (e.g., the name of a local educational agency may have "(located in [name of State])" added to reflect the state the entity is located in).
III. How to Request an Eligibility Determination
Entities are encouraged to review the list of existing eligible entities provided in Section II above before submitting a request. Entities requesting eligibility determinations must submit the following information to gsaeligibilitydetermination@gsa.gov.
Identify the entity type that best describes your organization from the chart in Section I (a) or Section I (b) above (e.g., State or Local Instrumentality, Tribal Organization under ISDEAA).
Identify the specific authority(ies) that best supports your organization’s eligibility (e.g., State or Local Statute/Code creating the entity). Include any specific citations or attachments to streamline the review (e.g., Section, Paragraph or Articles of Incorporations). Please note that Tax Certificates do not satisfy this requirement.
Identify the specific GSA source(s), reference the chart in Section I (a) or Section I (b) above.
Discuss any additional information that supports the request.
Submit copies of or hyperlinks to any supporting documentation (e.g., Articles of Incorporation or most recent Audited Financial Statements), including referenced authorities.
Provide a point of contact, including their address and contact information.
IV. What are the Limitations/Conditions Surrounding Eligibility and Use of GSA Sources?
Limitations/Conditions include the following, but not limited to:
Eligibility does not guarantee product or service availability.
Eligibility cannot be transferred to a third party, such as a subcontractor.
Eligibility does not include purchases for resale unless specifically authorized.
A GSA source may have additional requirements that must also be met.
Use of GSA sources generally does not mandate participation by a GSA vendor, as sales to Non-Federal entities are, unless otherwise stated, voluntary.
All users of GSA’s sources must use GSA sources in accordance with the ordering guidance.
The underlying authority providing use of a GSA source may establish a restriction, limitation, or condition that must be met for purposes of being eligible to use or using the GSA source. For example, 25 U.S.C § 5324(k) requires that for a tribal organization to be eligible they must have an active ISDEAA contract, grant, or cooperative agreement and that the use of the GSA source is used for the purposes of carrying out the ISDEAA contract, grant, or cooperative agreement. If the tribal organization does not meet either of these conditions they cannot use the GSA source under this authority. However, this does not preclude the tribal organization from seeking to use another authority that may be available.
V. What is not covered by the OAP eligibility process?
The use of Government sources by contractors as prescribed by FAR part 51.
The purchase of items available under the U.S. Department of Defense’s 1122 program.
Administrative support services from GSA for certain programs (e.g., GSA Advantage!, GSA SmartPay) that may be provided to entities deemed eligible. Accessibility of such services is determined by the specific program.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration