Billing & Payment

• Looking to roll recurring services into your PBS Rent Bill?
  • This program allows customer agencies to pay for recurring reimbursable services through the Occupancy Agreement (OA Tool and OA Billing). These reimbursable services must be constant from month to month (typically an R Type service). These services include:
    • Overtime Utilities
    • Enhanced Custodial Services
    • Mechanical Operations and Maintenance heating, ventilating and air conditioning (HVAC)
    • Mechanical Operations and Maintenance Others
  • Proper written authorization from the customer agency's authorizing official who pays the PBS rent bill is required before acceptance into this program. For additional information on the program and specifics on how to apply, please reference the following guidance (Reimbursable Services Charges through the Occupancy Agreement).

Non-Federal Customers (Private entities and State and Local Governments):

• Non-Federal Customers must prepay for all RWA goods and services and are encouraged to use pay.gov but may send physical checks instead. Instructions for both options can be found below:=
  1. Pay. gov option (PREFERRED): instructions for RWA payments via Pay.gov can be found here [PDF - 756 KB].
  2. Physical check option (follow both steps below):
     • Step 1: Scan and email the original signed RWA Form 2957 along with a copy of the check to the appropriate Regional RWA Manager.
     • Step 2: Include the RWA number on the check and send both the original check and a copy of the signed RWA Form 2957 to the address below for standard (daytime) or overnight mailing.
       • Standard (Daytime)
         • Reimbursable Work Authorizations
           P.O. Box 6200-30
           Portland, OR 97228-6200
       • Overnight
         • U.S. Bank
           Attn: Government Lockbox – General Services Administration (GSA) #6200-30
           17650 NE Sandy Blvd.
           Portland, OR 97230